GAO made a review of the problems the Postal Service has experienced in acquiring and altering leased space. The Postal Service leases about 89 million square feet of space at an annual rental of about $234.6 million. During fiscal year 1981 approximately $27 million was spent on alterations of leased space.
Recommendations for Executive Action
|United States Postal Service||1. The Postmaster General should issue instructions requiring the Postal Service to avoid paying rent for space before it is ready for occupancy. Leasing as is should only be allowed in unusual situations and should be supported by a written determination that suitable space was not otherwise available. Accompanying the determination should be a fully documented rationale which considers the economics of the case and other pertinent factors.|
|United States Postal Service||2. The Postmaster General should issue instructions that, where it may be necessary to lease space as is, subsequent administration of the lease should ensure that alterations are completed promptly.|
|United States Postal Service||3. The Postmaster General should monitor the leasing program to ensure that space requirements are advertised and maximum competition is obtained in acquiring leased space.|
|United States Postal Service||4. The Postmaster General should revise the Postal Service Realty Acquisition and Management Handbook and the Postal Service Contracting Manual to require independent detailed cost estimates based on final plans when the Postal Service contracts on a sole-source basis with lessors for alterations work.|