Presidential Travel: Secret Service and DOD Need to Ensure That Expenditure Reports Are Prepared and Submitted to Congress
We were asked to examine the cost of 4 trips to the Mar-a-Lago resort by the President and 3 international trips by Donald Trump Jr. and Eric Trump between January and March 2017.
We estimate that
federal agencies spent about $13.6 million for the Mar-a-Lago trips. The Departments of Defense and Homeland Security incurred most of the costs—about $8.5 million and $5.1 million, respectively. This excludes certain classified cost information.
the Secret Service spent about $396,000 protecting the President's sons and their spouses on 3 international trips.
We recommended that agencies comply with reporting requirements for protection costs.
Presidential Limousine Loaded for Transport
This is a photo of the car loaded into an aircraft.
What GAO Found
GAO estimated that federal agencies incurred costs of about $13.6 million for the President's four trips to Mar-a-Lago from February 3 through March 5, 2017. This estimate consisted of approximately $10.6 million for operating costs of government aircraft and boats and $3 million for temporary duty costs of government personnel supporting the President's travel, including transportation, lodging, and meals and incidental expenses. These figures do not include certain classified cost information or the salaries and benefits of government personnel traveling with the President because, salaries and benefits would be paid regardless of whether the President was traveling.
Estimated Costs Incurred by Federal Agencies in Support of the President's Four Trips to Mar-a-Lago from February 3 – March 5, 2017 (dollars in thousands)
|
|
Operational costs |
Temporary duty costs |
Total travel costs |
|
Department of Defense |
7,499 |
969 |
8,468 |
|
Department of Homeland Security |
3,050 |
2,022 |
5,071 |
|
Other executive agencies |
18 |
10 |
29 |
|
Total travel costs |
10,567 |
3,001 |
13,568 |
Source: GAO analysis of agency data. | GAO-19-178
Note: Numbers may not sum to totals due to rounding.
The United States Secret Service (Secret Service) incurred about $396,000, primarily for temporary duty costs, while protecting Donald Trump, Jr. and Eric Trump during three international trips taken in January and February 2017. Eric Trump traveled to Uruguay and the Dominican Republic and Donald Trump, Jr., Eric Trump, and their spouses traveled to the United Arab Emirates. Documentation provided by Secret Service officials confirmed that the Trumps and their spouses flew on commercial aircraft. Officials from the 89th Airlift Wing confirmed that no military aircraft supported these trips. Secret Service agents protecting the Trump family flew by commercial aircraft.
GAO found that, of the three agencies required to report by the Presidential Protection Assistance Act of 1976, as amended, only the United States Coast Guard (Coast Guard) reported protection costs semiannually to Congress for fiscal years 2015 through 2017. GAO found that the Secret Service does not have a policy for ensuring that the semiannual reports are prepared and has not consistently submitted the reports. Secret Service officials last submitted reports in fiscal year 2015 and were unaware that reports had not been submitted in fiscal years 2016 and 2017 until GAO requested this information. GAO also found that the Department of Defense (DOD) has a policy but did not produce and submit the reports as required. Moreover, weaknesses in DOD's existing policy and instruction do not clearly establish the responsibility for preparing and reporting the costs incurred to support protection activities. Absent clear policies with an oversight mechanism to ensure that the reports are produced, Congress has not been provided required information concerning the costs for providing protective services for the President and others.
Why GAO Did This Study
The Secret Service is responsible for protecting the President and his family, including adult children when they travel. The Secret Service can request assistance in its mission from other agencies, such as DOD and the Coast Guard. When the President travels, he must fly on DOD aircraft.
GAO was asked to review the travel- related costs for four trips that the President took to Mar-a-Lago and three trips that the President's adult children made to certain overseas destinations. This report examines (1) the costs incurred by federal agencies associated with the President's travel on selected trips to Mar-a-Lago, (2) the costs incurred by federal agencies associated with certain overseas trips taken by Donald Trump, Jr. and Eric Trump, and (3) the extent to which the Coast Guard, the Secret Service, and DOD have reported their costs pursuant to the Presidential Protection Assistance Act of 1976. GAO analyzed agency cost data in connection with the President's travel to Mar-a-Lago and the President's adult children's trips to certain overseas locations. GAO also reviewed the law, agency guidance, and semiannual reports related to the Presidential Protection Assistance Act of 1976.
Recommendations
GAO is making recommendations to the Secret Service and DOD to ensure that the reports required under the Presidential Protection Assistance Act of 1976, as amended, are prepared and submitted. The Department of Homeland Security and DOD concurred with GAO's recommendations.
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| United States Secret Service | The Director of the Secret Service should establish a policy defining requirements for producing the semiannual reports of expenditures required by the Presidential Protection Assistance Act of 1976, as amended, and an oversight mechanism to ensure that the Secret Service consistently submits these reports to specified congressional committees. (Recommendation 1) |
DHS concurred with the recommendation. In February 2019, the Financial Management Division of the Secret Service issued a directive entitled "Presidential Protection Assistance Act of 1976 (Federal Agencies), Public Law 94-524. This directive identifies the requirement to report information to specified congressional committees on a semi-annual basis and the specific types of expenditures, including description of the expenditure categories, that are required to be reported under the Act. In addition, the directive establishes joint responsibility for ensuring that the reports are prepared and submitted to the Deputy Director of the Secret Service and the Chief Operating Officer. Our review of the February 2019 directive concludes that by defining the reporting requirements and creating joint responsibility for the preparation and submission of the reports, the actions taken by the Secret Service meet the intent of our recommendation.
|
| Department of Defense | The Secretary of Defense should ensure that the Under Secretary of Defense for Policy updates its policy and instruction on providing support to the Secret Service to define the requirements for producing semiannual reports of expenditures required by the Presidential Protection Assistance Act of 1976, as amended. These requirements should, at a minimum, include (1) the steps and time frames for completing updates to the policy and instruction, (2) time frames for reporting the expenditures, and (3) an oversight mechanism to ensure that the Department of Defense consistently submits these reports to specified congressional committees. (Recommendation 2) |
DOD concurred with our recommendation that it revise its policy and instruction on providing support to the Secret Service to define the requirements for producing semiannual reports of expenditures required by the Presidential Protection Assistance Act of 1976. In February 2022, DOD provided GAO with a revised timeline for issuing the revised guidance and indicated that the revised policy and instruction had been delayed by the time required to receive and incorporated comments for a full revision of the instruction and the COVID working environment. DOD plans to issue the revised policy and instruction by July 25, 2022. To fully implement this recommendation, DOD needs to publish revised guidance that includes (1) steps and timeframes for updating its policy and guidance, (2) time frames for reporting expenditures, and (3) an oversight mechanism to ensure that the department consistently submits these reports.
|
| Department of Defense | The Secretary of Defense should ensure that the Under Secretary of Defense for Policy defines the steps, including time frames, necessary to achieve near term reporting requirements under the Presidential Protection Assistance Act of 1976, as amended, and submit the reports as required. (Recommendation 3) |
DOD concurred with our recommendation that it define the steps, including time frames, necessary to achieve near term reporting requirements under the Presidential Protection Act of 1976, and submit the reports as required. In February 2022, DOD provided a status report on this recommendation that indicated that the revised policy and instruction that will define the steps, including the timeframes for developing the required report is under development and due to be published in July 2022. After the revised policy is issued, DOD anticipates submitting the first required report in November 2022. In order to fully implement this recommendation, DOD must (1) publish its revised policy and (2) publish its required semi-annual report on a consistent basis.
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