Defense Management: DOD Should Enhance Oversight of Equipment-Related Corrosion Projects
Highlights
What GAO Found
The Department of Defense (DOD) has invested more than $63 million in 88 projects in fiscal years 2005 through 2010 to demonstrate new technology or methods addressing equipment-related corrosion. DOD's Office of Corrosion Policy and Oversight (Corrosion Office) has collected a majority of required final and follow-on reports on the results of equipment-related corrosion projects and is taking steps to obtain outstanding reports. As of May 2013, GAO found project managers had submitted final reports for 55 of the 88 projects (about 63 percent) funded in fiscal years 2005 through 2010 and submitted follow-on reports for 27 of the 41 projects (about 66 percent) funded from 2005 through 2007.
DOD requires the military departments to collect and report to the Corrosion Office key information from equipment-related corrosion projects about new technologies or methods; however, DOD does not have complete information about the benefits of all projects. GAO found that the military departments inconsistently reported measures of achievement other than the return on investment (ROI), such as when outcomes prompted changes to military equipment specifications. Further, the military departments did not always collect required information needed to recompute the estimated ROI and were unable to determine whether projects had achieved their estimated ROI. Corrosion Office officials plan to revise guidance on how project managers should be reassessing the ROI. Without specific guidance to require that follow-on reports include details of measures of achievement other than ROI, the Corrosion Office will be missing the opportunity to know whether equipment-related corrosion projects have achieved outcomes to prevent corrosion.
DOD has taken steps to improve oversight of its equipment-related corrosion projects, such as revising its DOD Corrosion Prevention and Mitigation Strategic Plan to provide additional guidance on reporting requirements. However, DOD does not have a comprehensive overview of the status of all equipment-related corrosion projects. While the reports provide the status for each project, GAO found that the Corrosion Office does not consolidate information to monitor the status of all these projects, such as if a project has not transitioned to service use or has been discontinued. Further, GAO found that project managers vary in how they reported the ROI for discontinued projects. Without a mechanism to consolidate projects' status to facilitate monitoring and guidance for reporting ROIs for discontinued projects, the Corrosion Office and the military departments may not have timely information of whether the corrosion projects produced proven methods and products to prevent the corrosion of military equipment.
DOD has identified and incorporated lessons learned from equipment-related corrosion projects and shared some lessons with the corrosion community; however, DOD has no centralized and secure database or other source to share lessons from all project reports, including those with sensitive information. While DOD has begun to develop a database that would contain lessons learned on all projects, development is in the early stages, and DOD is unsure when it will be completed. Until a comprehensive, centralized, and secure database is developed that includes lessons learned from all completed projects, officials from DOD's corrosion community will not have full and complete information on lessons learned, including proven methods or products to prevent or mitigate corrosion of military equipment.
Why GAO Did This Study
According to DOD, corrosion can significantly affect the cost of equipment maintenance and expected service life of equipment. Corrosion affects military readiness by taking critical systems out of action and creating safety hazards. GAO was asked to review DOD's military-equipment corrosion-prevention and mitigation projects. In this report, GAO addressed the extent to which DOD has (1) ensured the submission of required reports for equipment-related corrosion projects; (2) collected the information needed to determine whether benefits and other measures have been achieved from equipment-related corrosion projects; (3) tracked the status of equipment-related corrosion projects; and (4) identified, shared, and incorporated lessons learned from equipment-related corrosion projects into future planning to prevent or mitigate corrosion. To conduct this work, GAO reviewed DOD policies and plans and met with DOD corrosion officials.
Recommendations
GAO recommends four actions to improve the oversight of DODs corrosion-prevention and control program. DOD concurred with two recommendations, partially concurred with one, and did not concur with one. DOD plans to develop a database to collect data and lessons learned on corrosion projects and to revise guidance on how to report the ROI for discontinued projects. DOD did not agree that guidance should be revised to ensure military departments consistently report projects benefits. GAO maintains that this recommendation is warranted for project oversight.
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Office of the Under Secretary of Defense for Acquisition, Technology and Logistics | To improve DOD's corrosion-prevention and control program, and to enhance DOD in its oversight of the status and potential benefits of its equipment-related corrosion projects, the Under Secretary of Defense for Acquisition, Technology and Logistics should require the Director, Corrosion Policy and Oversight Office, to revise the DOD Corrosion Prevention and Mitigation Strategic Plan or other guidance to require that the military departments include in all follow-on reports the details of measures of achievement other than ROI, such as the features, results, and potential benefits of the project. |
Closed – Implemented
DOD did not concur with this recommendation. As of March 2016, DOD had not implemented this recommendation and stated that the DoD Corrosion Prevention and Mitigation Strategic Plan currently provide sufficient guidance in this regard. In 2019, DOD decided to implement this recommendation. Specifically, the Corrosion Office had planned to list measures of achievement for the military departments to follow on the departments' corrosion projects in a new DOD manual on corrosion. As of the end of calendar year 2020, the Corrosion Office had decide it would no longer create a DOD manual on corrosion. In the Corrosion Office's fiscal year 2021 memo to the military departments calling for project proposals, the Office instead required that proposal submissions include expected corrosion-related readiness or operational availability improvements and cost avoidance measures. Further, the memo provides details about and examples of operational availability and cost avoidance measures. Additionally, the memo stated that the Corrosion Office would evaluate these expected measures when assessing project proposals. Finally, the memo stated that funded projects are to include these measures in quarterly status reports (known as a "quad chart") and updated measures in the final report. Since this information in the memo meets the intent of the recommendation, it is closed.
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| Office of the Under Secretary of Defense for Acquisition, Technology and Logistics | To improve DOD's corrosion-prevention and control program, and to enhance tracking of DOD's equipment-related corrosion projects, the Under Secretary of Defense for Acquisition, Technology and Logistics should require the Director, Corrosion Policy and Oversight Office, to develop a tool or mechanism to assist in monitoring and consolidating the status information for each equipment-related corrosion project about whether the demonstrated technology or method has transitioned to military departments' use. |
Closed – Implemented
DOD stated that the Corrosion Policy and Oversight (CPO) Office will monitor transition status using the corrosion Engineering Resource Data Management (ERDM2) database program currently under development. The ERDM2 is designed to collect, classify and file data on all aspects of corrosion projects and to provide the DOD corrosion community access to information and tailored status reports. DOD anticipated that the initial phase of ERDM2 would be in place by December 31, 2013; however, according to DOD, as of March 2016, ERDM2 was not yet implemented due to funding constraints. Project status information is being kept in a detailed spreadsheet from which tailored reports can be produced upon request. The spreadsheet is updated on a monthly basis. In addition, project summaries have been developed and are deployed on the publicly accessible portion of the www.corrdefense.org website for viewing by the DOD corrosion community. DOD implemented the intent of the recommendation by developing a tool to record the corrosion projects' status information. As of March 2019, the DOD CPO Office continues to keep project status information in a detailed internal spreadsheet that is updated on a monthly basis. It develops project summaries that it deploys on the public corrosion website. Additionally, according to CPO officials, some projects are the subject of papers presented at professional conferences.
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| Office of the Under Secretary of Defense for Acquisition, Technology and Logistics | To improve DOD's corrosion-prevention and control program, and to ensure consistent reporting for all equipment-related corrosion projects, the Under Secretary of Defense for Acquisition, Technology and Logistics should require the Director, Corrosion Policy and Oversight Office, to revise guidance to specify how project managers should report the ROI for discontinued projects. |
Closed – Implemented
DOD stated that the next revision of the Corrosion Prevention and Mitigation Strategic Plan will address how project managers will calculate and report return on investment (ROI) for discontinued projects to the Director, Corrosion Policy and Oversight (CPO). As of March 2016, DOD has implemented this recommendation. The Department has stated that the DOD Corrosion Prevention and Mitigation Strategic Plan has been updated to address how project managers will calculate and report ROI for discontinued projects to the Director of CPO. This additional guidance is provided in Appendix D, Section 2, and paragraph c titled: Final Report for a Terminated Project. The strategic plan is available on www.corrdefense.org. In addition, a project cancellation template has been developed which establishes the process for cancelling projects and details the information that the project managers are required to provide CPO. The project cancellation template is also available under the "Project Information" tab at www.corrdefense.org.
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| Office of the Under Secretary of Defense for Acquisition, Technology and Logistics | To improve DOD's corrosion-prevention and control program, and to enhance planning for corrosion prevention and mitigation, the Under Secretary of Defense for Acquisition, Technology and Logistics should require the Director, Corrosion Policy and Oversight Office, to establish a time frame for completing the comprehensive and secure database so that all relevant officials of DOD's corrosion community have access to the proven technology methods, products, and other lessons learned from all corrosion projects to prevent or mitigate corrosion of military equipment. |
Closed – Implemented
DOD has stated that the development of the comprehensive and secure Engineering Resource Data Management (ERDM2) tool will contain data from completed projects and is awaiting development and deployment, which will occur incrementally and simultaneously to ensure the needs of all stakeholders will be met. According to DOD, ERDM2 it was well underway and it was a high priority undertaking. DOD anticipated that the initial phase of ERDM2 would be in place by December 31, 2013; however, according to DOD, as of March 2016, ERDM2 was not yet implemented due to funding constraints. Project status information is being kept in a detailed spreadsheet from which tailored reports can be produced upon request. The spreadsheet is updated on a monthly basis. In addition, project summaries have been developed and are deployed on the publicly accessible portion of the www.corrdefense.org website for viewing by the DOD corrosion community. The status information is not in a secure database which is the intent of the recommendation. As of March 2019, the DOD Corrosion Office keeps project status information in a detailed internal spreadsheet versus a comprehensive and secure database DOD had developed. Corrosion Office officials stated that DOD did not deploy this database due to funding constraints and DOD policies restricting the use of cloud computing at the time.
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