Skip to Highlights
Highlights

The Department of Homeland Security (DHS) established the Automated Commercial Environment (ACE) program to replace and supplement existing cargo processing technology. According to the fiscal year 2007 DHS appropriations act, DHS is to develop and submit an expenditure plan for ACE that satisfies certain conditions, including being reviewed by GAO. GAO reviewed the plan to (1) determine whether the expenditure plan satisfies the legislative conditions, (2) determine the status of 15 open GAO recommendations, and (3) provide observations about the expenditure plan and DHS's management of the program. To address the mandate, GAO assessed plans and related documentation against federal guidelines and industry standards and interviewed the appropriate DHS officials.

Skip to Recommendations

Recommendations

Recommendations for Executive Action

Agency Affected Recommendation Status
Department of Homeland Security To further strengthen ACE management and promote accountability for ACE performance and results, the Secretary of Homeland Security should direct the Customs and Border Protection (CBP) Commissioner to ensure that future quarterly reports to the House and Senate Appropriations Committees disclose the risks and associated mitigation strategies of not having fully satisfied the expenditure plan legislative conditions and not having completed implementation of all our prior recommendations.
Closed - Implemented
As of May 2011, U.S. Customs and Border Protection (CBP) had substantially met this recommendation by reporting to Congress in its quarterly reports on the status of unmet legislative conditions and our recommendations. In a series of reports from fiscal year 2006 through 2011, CBP individually identified all of the unmet conditions and recommendations from this report except one (for the legislative condition that the Automated Commercial Environment (ACE) spend plan satisfy capital planning and investment control review requirements established by OMB in Circular A-11), described actions taken to satisfy them and implement mitigation strategies, and informed Congress when its actions were complete. As a result, Congress was better informed of CBP's progress in strengthening its management of ACE and could more fully determine whether ACE was meeting its program performance goals.
Department of Homeland Security To further strengthen ACE management and promote accountability for ACE performance and results, the Secretary of Homeland Security should direct the CBP Commissioner to ensure that future quarterly reports to the House and Senate Appropriations Committees the status and impacts on the program's estimated cost and schedule and lessons learned from ongoing efforts to redefine requirements and to implement a different commercial off-the-shelf product than originally selected.
Closed - Implemented
U.S. Customs and Border Protection (CBP) demonstrated implementation of this recommendation in its report to Congress for the third quarter of fiscal year 2009. This report related results from its analysis of redefined requirements and commercial products for the Automated Commercial Environment (ACE), and presented its conclusion that no long-term cost or schedule impacts were anticipated because the new solution would (a) be better integrated with CBP architecture, (b) meet ACE requirements with equivalent development efforts, (c) address performance concerns with hardware additions, and (d) not affect the ACE architecture. The report also described the status and impacts of changing its commercial off-the-shelf solution from SAP Enterprise Portal to SAP Transaction Server. Finally, the report documented a lesson learned by stating that CBP realized the necessity of early identification and resolution of issues such as this, and had reorganized its architecture team to provide more oversight across release teams. By implementing this recommendation, CBP has provided Congress with additional assurance that it has appropriately analyzed ACE's requirements and commercial solution when making changes, and has instituted a mechanism to address similar situations in the future.
Department of Homeland Security To further strengthen ACE management and promote accountability for ACE performance and results, the Secretary of Homeland Security should direct the CBP Commissioner to ensure that future quarterly reports to the House and Senate Appropriations Committees the program's plans and actions for improving ACE risk management and its current inventory of program risks, including their associated mitigation strategies and the status of the strategies' implementation.
Closed - Implemented
U.S. Customs and Border Protection (CBP) demonstrated implementation of this recommendation in two reports submitted to Congress after our report was issued. In October 2009 and March 2010, CBP reported to Congress on the ways it was improving risk management for its Automated Commercial Environment, which included tracking the draft mitigation strategies to the associated risks, discussing the status of risks at weekly meetings, and updating the risk database based on these discussions. The 2010 congressional report also described a risk response plan and listed generic risk mitigation for schedule, cost, requirements management, and other program risks. Program artifacts we examined from 2010--such as risk tracking and mitigation status spreadsheets, risk tracking data base reports, and risk meeting minutes--were consistent with the risk management improvements CBP reported to Congress. As a result, Congress is better informed of ACE's risk management approach and efforts, and CBP's process and decisions for managing risk are more consistently documented and communicated.

Full Report