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Highlights

The Department of Defense (DOD) uses contractors to meet many of its logistical and operational support needs. With the global war on terrorism, there has been a significant increase in deployment of contractor personnel to areas such as Iraq and Afghanistan. In its fiscal year 2007 report, the House Appropriations Committee directed GAO to examine the link between the growth in DOD's operation and maintenance costs and DOD's increased reliance on service contracts. GAO determined (1) the extent to which costs for selected contracts increased and the factors causing the increases, (2) the extent to which DOD provided oversight for selected contracts, and (3) the reasons for DOD's use of contractors to support contingency operations. To address these objectives, GAO reviewed a nonprobability sample of seven DOD contracts for services that provide vital support to contingency operations in Iraq and Afghanistan. GAO reviewed contract requirements, funding documents and DOD guidance for these contracts and interviewed DOD and contractor personnel.

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Recommendations

Recommendations for Executive Action

Agency Affected Recommendation Status
Department of Defense 1. To ensure that DOD is able to exercise effective oversight over the contracts we reviewed, the Secretary of Defense should direct the Secretary of the Army to develop a plan to adequately staff oversight positions with qualified personnel.
Closed - Implemented
In February 2009 the Army Contracting Command (ACC) stood up a Quality Assurance (QA) Division and hired 5 QA personnel. The Army Enhanced Contract Management Capability Plan, approved in April 2010, included 210 field QA personnel by 2011 (assuming funding was available). In addition, the plan included the hiring of an additional 594 civilians to the Army's contracting workforce.
Department of Defense 2. To ensure that DOD is able to exercise effective oversight over the contracts we reviewed, the Secretary of Defense should direct the Secretary of the Army to take steps to determine why guidance for maintaining contract files is not consistently being followed and implement a corrective action plan.
Closed - Implemented
In 2009 the Army began an effort to determine the root causes of contract file inconsistencies. Based on the Army's FY 2010 Procurement Management reviews (PMR), the Army found the following root causes for inconsistent contract files; a shortage of qualified personnel; a lack of internal controls and oversight; inadequate training and a lack of standardized processes and written guidance. In response to these finding the Army made the review of contract files part of all PMRs,issued a standard contract file checklist which was included in both a policy memo and the Army Federal Acquisition Supplement.
Department of Defense 3. To ensure that DOD is able to exercise effective oversight over the contracts we reviewed, the Secretary of Defense should direct the Secretary of the Army to ensure that quality assurance principles are consistently implemented.
Closed - Implemented
Shortly after our report was issued the Army declared surveillance of service contracts a material weakness and began a process to improve oversight of those contracts. For example, the Army developed a training program for quality assurance personnel with a service contract focus. Included is training on Quality Assurance surveillance Plans,Contracting Officer's Representative management, metrics and data spreadsheets. Also the Army uses the Procurement Management Review program to verify the consistent application of quality assurance principals and guidelines. Also, the Army contracting command has developed a tool kit used by members of the contracting command's mandated peer review of contracts valued at over $50 million. The tool kit requires members to verify that Quality Assurance Surveillance plans clearly identify measures and standards prior to their incorporation into the contract.
Department of Defense 4. The Secretary of Defense should direct each of the service secretaries to conduct a review of the contract administration functions that support contingency operations contracts to determine the prevalence of inadequate contract oversight and administration staffing levels and the extent to which guidance for maintaining contract files and quality assurance principles are not being consistently followed and take corrective actions as necessary.
Closed - Not Implemented
Although DOD took some actions to determine the appropriate staffing levels for contract administration from a service-wide perspective, however the services did not determine the prevalence of inadequate contract oversight and administration staff levels for particular contracts nor did they determine the extent to which guidance for maintain contract files and quality assurance principles are not being consistently followed.

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