Defense Inventory: DLA and Navy Suspended Stocks Should Be Processed More Quickly
NSIAD-91-8
Published: Mar 14, 1991. Publicly Released: Apr 03, 1991.
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Highlights
Pursuant to a congressional request, GAO reviewed the Department of Defense's (DOD) secondary-item inventories to assess its efforts in minimizing stocks of unknown status, focusing on the extent to which required secondary-item stocks may be unessential.
Recommendations
Recommendations for Executive Action
| Agency Affected | Recommendation | Status |
|---|---|---|
| Department of Defense | To maximize the usefulness of secondary-item inventory, the Secretary of Defense should direct the Secretary of the Navy and the Director, DLA, to ensure that suspended items receive adequate visibility at all management levels, up to and including the service level. |
Closed – Implemented
A Navy, DLA, and P&L review of Navy and DLA procedures determined that both have adequate visibility of suspended items. Prior DOD response indicated that a review of service and DLA comments would result in new guidance. Planned GAO/National Security and International Affairs Division (NSIAD) reviews might consider this issue.
|
| Department of Defense | To maximize the usefulness of secondary-item inventory, the Secretary of Defense should direct the Secretary of the Navy and the Director, DLA, to ensure that supply organizations establish responsibility and accountability for resolving suspended stock status, carrying out the action, and following up to make sure the actions are promptly and correctly taken. |
Closed – Implemented
A Navy, DLA, and P&L review of Navy and DLA procedures determined that both have defined responsibility and accountability of suspended items. However, ASD(P&L) previously indicated it would issue guidance. Planned NSIAD reviews might consider this issue.
|
| Department of Defense | To maximize the usefulness of secondary-item inventory, the Secretary of Defense should direct the Secretary of the Navy and the Director, DLA, to ensure that supply organizations develop adequate plans, including objectives and milestones, for meeting DOD time standards in resolving the status of suspended stocks. |
Closed – Implemented
A review of Navy and DLA procedures determined that both have established primary responsibility for resolution of suspended assets at the local level to afford management the latitude required to balance adherence to time standards with the need to avoid a "buy around" and satisfy a high priority backorder. But, ASD(P&L) previously stated it would issue direction.
|
| Department of Defense | To assist Navy, DLA, and other DOD components' efforts to manage suspended stocks, the Secretary of Defense should establish the priority to be placed on resolving the status of suspended stock vis-a-vis the handling of other stock, and in doing so, consider the need for the items and the cost of storing them. |
Closed – Implemented
P&L consultation with the services and DLA has concluded that a DOD priority structure is not necessary as the services and DLA have established criteria which considers the type and/or uniqueness of the items managed by their activities. On June 21, 1991, DLA issued guidance reemphasizing the use of and compliance with existing policy and procedural guidance.
|
| Department of Defense | To assist Navy, DLA, and other DOD components' efforts to manage suspended stocks, the Secretary of Defense should consider modifying time standards to allow for resolving the status of large volumes of customer returns if DLA and the Navy believe the current standards are unreasonable. |
Closed – Implemented
Consultation with the services and DLA has concluded that modification of the time standards to improve management of suspended stock is not warranted as DOD procedures allow extension of the standards to allow for such unusual situations as large volume of customers returns.
|
| Department of Defense | To assist Navy, DLA, and other DOD components' efforts to manage suspended stocks, the Secretary of Defense should establish organizational and personnel incentives to meet time standards and to consider checking suspended stock when making procurement decisions. |
Closed – Implemented
P&L consultation with the services and DLA has concluded that DOD procedures exist for the item manager to periodically review suspended assets. These procedures, in conjunction with the priority structure established by the services and DLA, should result in the priority resolution of suspended stock when making procurement decisions.
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Topics
Defense procurementFederal property managementInventory controlMilitary inventoriesNaval procurementNaval suppliesProperty disposalSpare partsMilitary forcesStocks