GSA Real Property Disposal Procedures and Controls of Related Personal Property

LCD-79-321: Published: Sep 12, 1979. Publicly Released: Sep 12, 1979.

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The Administrator of the General Services Administration (GSA) is charged with promoting maximum use of excess real property by executive agencies and disposing of property no longer required by federal agencies. The Administrator has the authority to decide how federal excess and surplus real property will be managed. He has delegated the authority to a Commissioner who in turn has delegated it to the regional administrators. A review was made of these procedures at three GSA regions, and records and procedures at other federal agencies were also reviewed to determine whether property had been properly accounted for.

Several problems arise from the GSA lack of control of related personal property. First, excess personal property is not reported to the appropriate GSA property division for inventory control and reporting to other federal agencies for screening of possible government needs. Second, apparently much of the property GSA transfers to local organizations is not needed for their purposes. Third, the lack of accurate inventories of transferred-related personal property and the obligation to identify and check its use greatly complicates the compliance surveys of the sponsoring Federal agencies. Any undue delay in the property disposal adds to the cost of protection and maintenance, increases the risk of vandalism and deterioration, and compounds the pressures from competing parties for the property. In one region, the delays were excessive on a high proportion of disposals examined. The same region did not maintain a complete record of all real property it conveyed to other federal agencies for transfer to local public agencies for public benefit uses.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: The Administrator of GSA should revise the regulation to assure that personal property is disposed of as related personal property only if the Real Property Division has obtained a determination from the Personal Property Division that such disposal is in the best interest of the government. The GSA regions should be required to have related personal property inventoried and a record maintained by the regions, the sponsoring federal agency, and the recipient as accountable property. The Administrator should also establish a reasonable time standard for the disposal of excess and surplus real property, and require the regions to meet this standard unless excepted in specific cases by the Central Office for good cause. The Administrator should direct the GSA regions to maintain accurate and complete inventory records of real property transferred for public benefit uses.

    Agency Affected:


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