VA Acquisition Management:

COVID-19 Response Strains Supply Chain While Modernization Delays Continue

GAO-20-716T: Published: Sep 16, 2020. Publicly Released: Sep 16, 2020.

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Contact:

Shelby S. Oakley
(202) 512-4841
OakleyS@gao.gov

 

Office of Public Affairs
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youngc1@gao.gov

We testified that the Department of Veterans Affairs faced challenges obtaining critical medical supplies for its medical center during its response to the COVID-19 pandemic. Further, an antiquated inventory system made it harder for the VA to track levels of personal protective equipment at its medical centers.

In addition, the VA has delayed the rollout of MSPV 2.0—the next iteration of its own medical supply prime vendor program. The new version aims to address some long-standing problems, such as backordered supplies. The VA is also piloting the use of another agency's MSPV program in lieu of MSPV 2.0.

N-95 mask and 3 surgical masks.

Additional Materials:

Contact:

Shelby S. Oakley
(202) 512-4841
OakleyS@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

What GAO Found

GAO's preliminary observations show that the Department of Veterans Affairs (VA) has leveraged multiple approaches—including a new personal protective equipment tracking tool, additional contracting organizations, emergency flexibilities, and federal partnerships—to meet its critical medical and surgical supply needs during the Coronavirus Disease 2019 (COVID-19) pandemic. These approaches include using regional contracting offices to obtain supplies through new contracts and requesting supplies through the Federal Emergency Management Administration. To aid its response to ongoing and future public health emergencies, VA plans to establish central sources of critical supplies called Regional Readiness Centers.

As GAO reported in June 2020, VA has several supply chain modernization efforts underway. However, in its draft report on the MSPV program, GAO found that each effort faces significant delays.

MSPV modernization. VA's next iteration of its preferred supply source, the Medical-Surgical Prime Vendor (MSPV) 2.0 program, aims to address some shortfalls identified in GAO's past and ongoing reviews, such as supply backorders. However, VA delayed implementation of MSPV 2.0 from April 2020 to early 2021 and, based on its plans, it will not fully address all existing issues.

Inventory management system modernization. VA's inventory management system is antiquated, which has led to supply chain challenges. VA has a program underway to implement a more modern system, but its rollout at initial locations has been delayed over a year by systems integration challenges. Nationwide implementation is not planned until 2027.

Defense Logistics Agency MSPV pilot. VA is piloting the use of the Defense Logistics Agency's MSPV program to provide medical and surgical supplies to several VA medical centers in lieu of MSPV 2.0. In addition to the pilot facing delays of almost a year, VA lacks a comprehensive methodology to measure pilot success.

Infection Control Gowns in Supply Point at a Veterans Affairs Medical Center

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Why GAO Did This Study

VA spends hundreds of millions of dollars annually to meet the health care needs of about 9 million veterans. As of June 30, 2020, VA received about $19.6 billion in supplemental appropriations for COVID-19-related needs. Due to longstanding issues with VA acquisition management, GAO added it to its High Risk List in 2019.

This statement discusses how VA is meeting its needs for medical and surgical supplies during the pandemic and the status of ongoing efforts to modernize its supply chain. This statement is based on information from three reports issued from 2017-2020, a draft report on the MSPV program currently with VA for comment, and preliminary observations from an ongoing review of VA's COVID-19 procurements.

To perform this work, GAO reviewed VA documentation and interviewed VA officials and medical center staff.

What GAO Recommends

GAO has made 40 recommendations since 2015 to improve acquisition management at VA. VA agreed with those recommendations and has implemented 22 of them. VA is currently reviewing recommendations from GAO's draft report on the MSPV program.

For more information, contact Shelby S. Oakley at (202) 512-4841 or OakleyS@gao.gov.

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