Contract Management: Opportunities to Improve Surveillance on Department of Defense Service Contracts

DOD concurred with the recommendation and completed implementation on January 10, 2006. On December 20, 2005, the Defense Procurement and Acquisition Policy Office, OUSD (AT

DOD concurred with the recommendation and on December 6, 2006, the Director, Defense Procurement and Acquisition Policy, OUSD (AT&L), issued a memorandum that, among other things, requires DOD components to ensure that the contribution of surveillance personnel (Contracting Officer Representatives, CORs) in assisting in the monitoring or administration of contracts is addressed as appropriate in the performance reviews of these individuals.

DOD concurred with the recommendation and implemented it by Under Secretary of Defense for Acquisition, Technology and Logistics issuing new Acquisition of Services Policy on October 2, 2006. The new policy covers DOD management of the acquisition of services and contains a requirement for Senior Officials to review a list of Acquisition Strategy Requirements for all categories of services. The list includes a requirement for contract tracking and oversight by tracking procedures or processes used to monitor contract performance including the existing or planned management approach following contract award and the quality assurance surveillance or written oversight plans and responsibilities.

DOD concurred with the recommendation and has completed implementation. The Acting Director, Defense Procurement and Acquisition Policy, OUSD(AT&L), issued a policy memorandum on September 20, 2005, entitled "Interagency Acquisition: A Shared Responsibility" to the Military Departments, Defense Agencies, DOD Field Activities and others. The memo specifically stated "all parties to an interagency acquisition must ensure that the duties and responsibilities of contract administration and oversight are clearly assigned and correctly performed."

DOD concurred with the recommendation and implemented it as part of a December 6, 2006, memorandum issued by the Director, Defense Procurement and Acquisition Policy, OUSD(AT&L). This memorandum contains a requirement for DOD Components to ensure that properly trained surveillance personnel (Contracting Officer Representatives, CORs) are identified on active contracts for services in support of DoD requirements. This requirement applies DOD-wide and to all active contracts for services in support of DOD requirements.