The Freedom of Information Act (FOIA) establishes that federal agencies must provide access to their information, enabling the public to learn about government operations and decisions. To help ensure proper implementation, the act requires that agencies report annually to the Attorney General, giving specific information about their FOIA operations, such as numbers of requests received and processed and median processing times. Also, a recent Executive Order directs agencies to develop plans to improve FOIA operations, including decreasing backlog. For this study, GAO was asked to examine the status and trends of FOIA processing at 25 major agencies as reflected in annual reports, as well as the extent to which improvement plans contain the elements emphasized by the Executive Order. To do so, GAO analyzed the 25 agencies' annual reports and improvement plans.
Matter for Congressional Consideration
|To improve the usefulness of the statistics in agency annual FOIA reports, Congress may wish to consider amending the act to require agencies to report additional statistics on processing time, which at a minimum should include average times and ranges.||The Openness Promotes Effectiveness in our National Government Act of 2007 (OPEN Government Act of 2007), became Public Law No: 110-175 on December 31, 2007. This act contains language that requires agencies to report average processing times and ranges.|
Recommendations for Executive Action
|Department of Justice||To provide a clearer picture of FOIA processing both in a given year and over time, the Attorney General should direct Justice's Office of Information and Privacy to use data from annual reports to develop summaries and aggregate statistics (as appropriate) for categories of agencies (such as major departments), as well as governmentwide.|
|Department of Agriculture||To ensure that USDA data in FOIA annual reports are accurate and complete, the Secretary of Agriculture should direct the Chief FOIA Officer for the department to revise the department's FOIA improvement plan to include activities, goals, and milestones to improve data reliability for the Farm Service Agency and to monitor results.|
|Department of the Treasury||To ensure that its plan includes an appropriate focus on communicating with requesters and the public, the Secretary of the Treasury should direct the department's Chief FOIA Officer to review its FOIA operations in the other areas emphasized in the Executive Order (increasing reliance on public dissemination of records, improving communications with FOIA requesters about the status of their requests, and increasing public awareness of FOIA processing) and, as appropriate, revise the improvement plan for fiscal year 2007 to include goals and milestones in these areas.|