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IT IS PROPOSED TO REVISE AIR FORCE MANUAL 181-5 TO ESTABLISH MINIMUM RETENTION PERIODS FOR PROCUREMENT OR PURCHASE ORGANIZATION COPIES OF CONTRACT. DESTROY 10 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE. 2. DESTROY 6 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE. 3. DESTROY 3 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE. IT IS FURTHER PROPOSED TO CONDITION THE ABOVE DISPOSITION CRITERIA BY EXCEPTING THEREFROM THOSE RECORDS PERTAINING TO OUTSTANDING EXCEPTIONS. OR ANY OTHER MATTER REGARDING WHICH A SPECIFIC REQUEST FOR RECORDS PERTAINING THERETO IS MADE BY THE GENERAL ACCOUNTING OFFICE. UNTIL SUCH TIME AS CLEARANCES THEREOF ARE OBTAINED.

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B-45100, SEP 10, 1952

PRECIS-UNAVAILABLE

THE HONORABLE, THE SECRETARY OF THE AIR FORCE:

THERE HAS BEEN RECEIVED THE LETTER OF COLONEL K. E. THIEBAUD, AIR ADJUTANT GENERAL, DATED JULY 22, 1952, IN WHICH HE REQUESTS APPROVAL BY THIS OFFICE, PURSUANT TO SECTION 9 OF THE ACT OF JULY 7, 1943, 57 STAT. 380, OF A PROPOSAL TO REDUCE THE PERIODS OF RETENTION APPLICABLE TO PROCUREMENT RECORDS CREATED BY ELEMENTS OF THE AIR FORCE. BRIEFLY, IT IS PROPOSED TO REVISE AIR FORCE MANUAL 181-5 TO ESTABLISH MINIMUM RETENTION PERIODS FOR PROCUREMENT OR PURCHASE ORGANIZATION COPIES OF CONTRACT, PURCHASE ORDER, AND LEASE FILES. CONTAINING CORRESPONDENCE AND RELATED PAPERS PERTAINING TO AWARD, ADMINISTRATION, RECEIPT, INSPECTION AND PAYMENT, AND INCLUDING RELATED REQUISITIONS AS FOLLOWS:

1. TRANSACTIONS OF $25,000 OR MORE-- DESTROY 10 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE.

2. TRANSACTIONS OR MORE THAN $1,000 AND LESS THAN $25,000-- DESTROY 6 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE.

3. TRANSACTIONS OF $1,000 OR LESS-- DESTROY 3 YEARS AFTER THE CLOSE OF THE FISCAL YEAR IN WHICH FINAL PAYMENT WAS MADE.

IT IS FURTHER PROPOSED TO CONDITION THE ABOVE DISPOSITION CRITERIA BY EXCEPTING THEREFROM THOSE RECORDS PERTAINING TO OUTSTANDING EXCEPTIONS, UNSETTLED CLAIMS BY OR AGAINST THE UNITED STATES, INCOMPLETE INVESTIGATIONS, CASES UNDER LITIGATION, OR ANY OTHER MATTER REGARDING WHICH A SPECIFIC REQUEST FOR RECORDS PERTAINING THERETO IS MADE BY THE GENERAL ACCOUNTING OFFICE, UNTIL SUCH TIME AS CLEARANCES THEREOF ARE OBTAINED.

YOU ARE ADVISED THAT THIS OFFICE APPROVES THE DISPOSAL STANDARDS PROPOSED FOR THE RECORDS CONTAINED IN THE ABOVE-CITED FILES.

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