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PROCUREMENT - Contractor Qualification - Responsibility - Information - Submission time period DIGEST: Bidder's failure to complete Clean Air and Water Certification in its bid is a matter of responsibility and may be furnished any time prior to award. Such a bid is regarded as nonresponsive and must be rejected. The Clean Air and Water Certification required contractors to state whether or not any facilities that would be used in the performance of the proposed contract were listed on the Environmental Protection Agency List of Violating Facilities. It is a matter of responsibility and may be verified or corrected after bid opening. That recovered materials ... will be used as required by the applicable specifications.".

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B-240549, Aug 17, 1990, 90-2 CPD 143

PROCUREMENT - Contractor Qualification - Responsibility - Information - Submission time period DIGEST: Bidder's failure to complete Clean Air and Water Certification in its bid is a matter of responsibility and may be furnished any time prior to award.

Attorneys

Grifco:

Grifco protests the award of a contract to H. L. Patten Corporation under invitation for bids (IFB) No. DAHA27-90-B-0004, issued by the Departments of the Army and the Air Force, National Guard Bureau, for the renovation of an alert crew readiness facility at Pease Air Force Base, New Hampshire. We dismiss the protest.

Grifco alleges that Patten failed to submit a Clean Air and Water Certification and a Recovered Material Certification with its bid, as required by the IFB, and that this failure rendered its bid nonresponsive.

Generally, a bid with a material omission cannot be corrected after bid opening; such a bid is regarded as nonresponsive and must be rejected. Responsiveness concerns whether a bidder has unequivocally offered to provide goods or perform services in exact conformity with the solicitation. Sage Assocs. Gen. Contractors, Inc., B-235497, Aug. 15, 1989, 89-2 CPD Para. 141. Not all information requested with a bid involves responsiveness, however. Instead, requested information may relate to bidder responsibility, i.e., the bidder's ability to perform, or simply may be required for the agency's own internal use. This type of information may be furnished up to the time of award. See id.; Southern Ambulance Builders, Inc., B-236615, Oct. 26, 1989, 89-2 CPD Para. 385.

The Clean Air and Water Certification required contractors to state whether or not any facilities that would be used in the performance of the proposed contract were listed on the Environmental Protection Agency List of Violating Facilities. Such a certification does not affect the bidder's material obligations under the IFB and thus does not affect the responsiveness of the bid. Rather, it is a matter of responsibility and may be verified or corrected after bid opening. See Georgetown Air and Hydro Systems, B-222203, Apr. 4, 1986, 86-1 CPD Para. 328.

The Recovered Material Certification in the solicitation stated that "the offeror certifies, by signing this offer, that recovered materials ... will be used as required by the applicable specifications." It did not require bidders to complete any separate forms or provide any additional signature to certify their compliance. Since Patten's bid was properly signed, Patten satisfied this requirement.

Since Grifco has not stated a valid basis for protest, we dismiss the
protest.

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