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Pursuant to a legislative requirement, GAO performed an automated analysis of the Air Force's Reliability and Maintainability Information System (REMIS) database as of the end of fiscal year (FY) 1996, focusing on short-term actions the Air Force could take to improve the accuracy of aircraft and missile data in REMIS.

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Recommendations for Executive Action

Agency Affected Recommendation Status
Air Force Materiel Command 1. The Commander, Air Force Materiel Command, should ensure that the REMIS program office performs an automated analysis on a regular basis, for example monthly, to identify internal inconsistencies or discrepancies, such as the mismatches GAO identified. Once identified, the problems should then be researched and resolved to help improve the accuracy of the database and identify systemic problems. It is especially important that such analysis and corrective follow-up action be performed at the end of each fiscal year, prior to submitting the data to DFAS Denver for financial statement preparation.
Closed - Implemented
DOD has adopted a local operating instruction (dated January 5, 1998) requiring quarterly reconciliation of REMIS databases. The Air Force Aerospace Vehicle Distribution Officer (AVDO) at Wright-Patterson Air Force Base, Ohio, is performing the quarterly analysis. The first reconciliation, performed for the quarter ending September 30, 1997, identified discrepancies between the databases which the AVDO then corrected.
Air Force Materiel Command 2. The Commander, Air Force Materiel Command, should ensure that the REMIS program office: (1) provides DFAS Denver complete information on all aircraft and missiles; and (2) either excludes foreign-owned aircraft from the data provided to DFAS Denver for its use in preparing the Air Force's financial statements or provides guidance to DFAS Denver for identifying and eliminating all foreign-owned aircraft from the REMIS data.
Closed - Implemented
The DFAS Denver Center has documented the agreed-upon procedures to provide complete information on all aircraft and missiles, and ensure that foreign-owned aircraft and missiles are excluded in preparing the Air Force's financial statements. These procedures have been included in DFAS-DE 7400.1R, "General Funds General Ledger Accounting Procedures."

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