B-251363, May 28, 1993

B-251363, May 28, 1993

CIVILIAN PERSONNEL Travel Travel expenses Vouchers Correction procedures Administrative adjustments A request to increase the limit on administrative correction of travel voucher underclaims to $65 without a supplemental billing falls within the authority granted to agencies to set such limits not to exceed $100 under newly-added paragraph 6.5(C) of recently revised Title 7 of GAO's Policy and Procedures Manual for Guidance of Federal Agencies as long as the risk to the government, extent of internal controls in operation, and type of claim involved are considered in establishing the specific limit.

Mr. Dennis Sykes Chief, Finance Section Bureau of Mines Department of the Interior P.O. Box 25086 Building 20, Denver Federal Center Denver, Colorado 80225

Dear Mr. Sykes:

This further replies to your request of November 13, 1992, for a decision whether the current $30 limit on administrative correction of underclaims on travel vouchers established in 57 Comp.Gen. 298 (1978), may be increased to $65 for processing Bureau of Mines travel vouchers.

Limitations on upward administrative adjustments on vouchers is the subject of a revision of Title 7 of the GAO Policy and Procedures Manual for Guidance of Federal Agencies recently approved by the Comptroller General. This revision includes a new paragraph 6.5C regarding administrative adjustment of underclaims, which authorizes agencies to increase the limit to as high as $100, provided that in the process of establishing a particular limit, the agency considers the risk to the government, the extent of internal controls in operation, and the type of claim involved. Paragraph 6.5C provides your agency with sufficient authority to increase your limit to $65, as you seek to do, provided the factors mentioned are given appropriate consideration.

For your convenience, enclosed are copies of the transmittal sheet and new paragraph 6.5C.