B-112924, MAR 19, 1957
Highlights
PRECIS-UNAVAILABLE TO HEADS OF DEPARTMENTS AND AGENCIES CONCERNED: REFERENCE IS MADE TO MY LETTER B-112924. THE DISBURSING SYMBOL WILL ALSO BE SHOWN FOR THE CHECKS EITHER ON EACH PAGE OF THE LISTING OR FOR EACH GROUP IF SEVERAL SYMBOLS ARE INVOLVED. THE CLAIM WILL BE HANDLED IN THE SAME MANNER AS A NON-RECEIPT CASE AND PROCESSED THROUGH THE APPROPRIATE DISBURSING OFFICE. WHICH OFFICE WILL FORWARD THE CASE FOR CENTRAL ACTION AND SETTLEMENT WITH THE CLAIMANT. (FN1) PROCEDURES ARE NOW BEING DEVELOPED TO PROVIDE FOR DISPOSITION BY DISBURSING OFFICERS OF THE UNDELIVERABLE CHECKS DATED ON OR AFTER JULY 1. WHICH ARE NOW ON HAND. AS WELL AS PROCEDURES THAT WILL PROVIDE FOR THE DISPOSITION OF CHECKS AS THEY ARE DETERMINED TO BE UNDELIVERABLE IN THE CURRENT DAY TO DAY OPERATIONS.
B-112924, MAR 19, 1957
PRECIS-UNAVAILABLE
TO HEADS OF DEPARTMENTS AND AGENCIES CONCERNED:
REFERENCE IS MADE TO MY LETTER B-112924, DATED NOVEMBER 25, 1952, WHICH AUTHORIZED THE RETENTION OF UNDELIVERABLE CHECKS IN THE CUSTODY OF DISBURSING AGENCIES OR THEIR DISBURSING OFFICERS.
IN CONNECTION WITH SEVERAL OTHER STUDIES OF MATTERS RELATING TO GOVERNMENT CHECKS IT HAS NOW BEEN DETERMINED THAT ALL UNDELIVERABLE CHECKS BEARING ISSUE DATES ON OR BEFORE JUNE 30, 1955, SHOULD BE TRANSMITTED TO THE RECORDS MANAGEMENT AND SERVICES BRANCH, GENERAL ACCOUNTING OFFICE, WASHINGTON, D. C., FOR DISPOSITION.
ACCORDINGLY, ALL DISBURSING AGENCIES OF THE GOVERNMENT SHALL FORWARD, OR INSTRUCT THEIR DISBURSING OFFICERS TO FORWARD, ALL SUCH CHECKS TO THIS OFFICE, TOGETHER WITH A DETAILED LISTING OF THE CHECKS SHOWING AS A MINIMUM FOR EACH CHECK, MONTH AND YEAR OF ISSUE, CHECK SERIAL NUMBER, AND THE AMOUNT. THE DISBURSING SYMBOL WILL ALSO BE SHOWN FOR THE CHECKS EITHER ON EACH PAGE OF THE LISTING OR FOR EACH GROUP IF SEVERAL SYMBOLS ARE INVOLVED. THE CHECKS AND LISTINGS MAY BE SHIPPED TO THE GENERAL ACCOUNTING OFFICE ON AN INSTALLMENT BASIS OVER THE NEXT THREE MONTHS, WITH THE FINAL SHIPMENT TO BE MADE NO LATER THAN JUNE 30, 1957. ALL CHECKS SO FORWARDED SHOULD BE RENDERED NON NEGOTIABLE BEFORE SHIPMENT, IN ACCORDANCE WITH THE PROVISIONS OF GENERAL REGULATIONS NO. 118-REVISED, DATED JUNE 29, 1955, 34 COMP. GEN. 757.
IN EVENT OF A CLAIM REGARDING ANY SUCH CHECK, THE CLAIM WILL BE HANDLED IN THE SAME MANNER AS A NON-RECEIPT CASE AND PROCESSED THROUGH THE APPROPRIATE DISBURSING OFFICE, WHICH OFFICE WILL FORWARD THE CASE FOR CENTRAL ACTION AND SETTLEMENT WITH THE CLAIMANT. (FN1)
PROCEDURES ARE NOW BEING DEVELOPED TO PROVIDE FOR DISPOSITION BY DISBURSING OFFICERS OF THE UNDELIVERABLE CHECKS DATED ON OR AFTER JULY 1, 1955, WHICH ARE NOW ON HAND, AS WELL AS PROCEDURES THAT WILL PROVIDE FOR THE DISPOSITION OF CHECKS AS THEY ARE DETERMINED TO BE UNDELIVERABLE IN THE CURRENT DAY TO DAY OPERATIONS. THESE PROCEDURES WILL BE PRESCRIBED BY GENERAL REGULATIONS TO BE ISSUED BY THIS OFFICE. NOTE STATING THAT THIS WAS RESCINDED BY GR 118-REV. SUP 2, 9-3-57.