B-45106, AUG 23, 1948
Highlights
AS FOLLOWS: "THE DEPARTMENT OF THE AIR FORCE DESIRES YOUR APPROVAL OF A SYSTEM OF NUMBERING CONTRACTS WHICH WILL PROVIDE FOR A COMPLETE CENTRAL CONTROL OF CONTRACTS IN SUCH A WAY AS TO MAKE THEM READILY IDENTIFIABLE AS DEPARTMENT OF THE AIR FORCE. "A TYPICAL EXAMPLE OF THE GENERAL SCHEME OF NUMBERING IS ILLUSTRATED BELOW: AF 33-038-1 THE 'AF' REPRESENTS THE DEPARTMENT OF THE AIR FORCE. THE '33' REPRESENTS THE STATE IN WHICH THE CONTRACT IS EXECUTED. WILL BE FOLLOWED. "IT IS CONTEMPLATED THAT THE NUMBERING SEQUENCE IN AIR FORCE CONTRACTS AT INSTALLATIONS WILL BE CONSECUTIVE THROUGH 99. 999 WILL BE IDENTIFIED BY A NEW SERIES OF NUMBERS DISTINGUISHED BY THE USE OF THE CAPITAL LETTER 'A' AT THE END THEREOF.
B-45106, AUG 23, 1948
PRECIS-UNAVAILABLE
THE HONORABLE, THE SECRETARY OF THE AIR FORCE:
MR. SYMINGTON:
THERE HAS BEEN RECEIVED LETTER OF THE CIVILIAN DEPUTY DIRECTOR OF FINANCE COMPTROLLER, DATED AUGUST 12, 1948, AS FOLLOWS:
"THE DEPARTMENT OF THE AIR FORCE DESIRES YOUR APPROVAL OF A SYSTEM OF NUMBERING CONTRACTS WHICH WILL PROVIDE FOR A COMPLETE CENTRAL CONTROL OF CONTRACTS IN SUCH A WAY AS TO MAKE THEM READILY IDENTIFIABLE AS DEPARTMENT OF THE AIR FORCE, BOTH IN YOUR OFFICE AND IN THIS DEPARTMENT.
"A TYPICAL EXAMPLE OF THE GENERAL SCHEME OF NUMBERING IS ILLUSTRATED BELOW:
AF 33-038-1
THE 'AF' REPRESENTS THE DEPARTMENT OF THE AIR FORCE;
THE '33' REPRESENTS THE STATE IN WHICH THE CONTRACT IS EXECUTED;
THE '038' REPRESENTS THE INSTALLATION WITHIN THE STATE;
THE '1' REPRESENTS THE FIRST CONTRACT MADE BY SUCH INSTALLATION IN SUCH STATE;
THE USE OF FISCAL STATION NUMBERS ASSIGNED TO AIR FORCE INSTALLATIONS AS LISTED IN TM 14-711, WILL BE FOLLOWED.
"IT IS CONTEMPLATED THAT THE NUMBERING SEQUENCE IN AIR FORCE CONTRACTS AT INSTALLATIONS WILL BE CONSECUTIVE THROUGH 99,999. CONTRACTS ISSUED AT EACH INSTALLATION BEYOND 99,999 WILL BE IDENTIFIED BY A NEW SERIES OF NUMBERS DISTINGUISHED BY THE USE OF THE CAPITAL LETTER 'A' AT THE END THEREOF. LIKEWISE, ANY ADDITIONAL SERIES NECESSARY BEYOND THE SAME SYMBOL WILL BE DISTINGUISHED BY ADDITIONAL CAPITAL LETTERS 'B', 'C', 'D', ETC.
"THIS NUMBERING SYSTEM, IF APPROVED WILL BE MADE EFFECTIVE 1 OCTOBER 1948.
"EARLY APPROVAL BY YOUR OFFICE IS REQUESTED."
THE PROPOSED SYSTEM OF NUMBERING CONTRACTS IS SIMILAR TO THAT NOW USED BY THE DEPARTMENT OF THE ARMY WITH THE EXCEPTION THAT THERE ARE NO LETTER SYMBOLS DESIGNATING THE BRANCH OR SERVICE TO APPEAR BETWEEN THE NUMERALS FOR THE INSTALLATION WITHIN THE STATE AND THE SERIAL NUMBERS OF THE CONTRACT.
THE USE OF ANY NUMERALS IMMEDIATELY IN FRONT OF THE SERIAL NUMBERS OF THE CONTRACT, EVEN THOUGH SEPARATED BY A DASH, IS CONDUCIVE OF ERRORS IN FILING AND REFERENCE, AND IT IS THEREFORE DEEMED DESIRABLE THAT THE NUMERALS REPRESENTING THE INSTALLATION WITHIN THE STATE BE SET OFF DISTINCTLY BY PARENTHESES, A TYPICAL EXAMPLE BEING "AF33(038)-1".
WITH THE ABOVE EXCEPTION, THE PROPOSED SYSTEM OF NUMBERING CONTRACTS ENTERED INTO BY THE DEPARTMENT OF THE AIR FORCE IS APPROVED AS SUBMITTED.