B-216884-O.M., NOV 26, 1984
Highlights
SINCE PERIODS PROPOSED ARE ADEQUATE TO PROTECT THE LEGAL INTEREST OF THE UNITED STATES. CONTROL NO. 84-52 - B-216884-O.M.: THIS IS IN RESPONSE TO A MEMORANDUM FROM SHIRLEY ALLEN. WE HAVE REVIEWED THE SF 115 AND HAVE NO LEGAL OBJECTION TO THE PROPOSED DISPOSITION OF THESE RECORDS. SPR FILES ARE TO BE DISPOSED OF 1 YEAR AFTER THE END OF THE FISCAL YEAR COVERED BY THE FILES. THE SPR FILES WILL BE DISPOSED OF 3 YEARS AFTER THE END OF THE FISCAL YEAR IN WHICH FINAL ACTION IF TAKEN (INCLUDING ANY APPEALS) AS A RESULT OF THE DISAPPROVAL. ANY RECORDS NEEDED FOR ANY LEGAL ACTIVITY OF THE GOVERNMENT ARE EXCLUDED FROM THE DISPOSITION AUTHORITY. THE PROPOSED DISPOSAL PERIODS ARE ADEQUATE TO PROTECT THE LEGAL INTERESTS OF THE UNITED STATES AND THEREFORE.
B-216884-O.M., NOV 26, 1984
RECORDS - DESTRUCTION - DEPARTMENT OF HEALTH AND HUMAN SERVICES - HEALTH CARE FINANCE ADMINISTRATION DIGEST: THIS OFFICE HAS NO LEGAL OBJECTION TO REQUEST FOR RECORDS DISPOSITION AUTHORITY SUBMITTED BY HEALTH CARE FINANCE ADMINISTRATION (HCFA), DEPARTMENT OF HEALTH AND HUMAN SERVICES, PROPOSING TO DISPOSE TO SYSTEM PERFORMANCE REVIEW FILE RELATING TO HCFA REGIONAL OFFICE'S ANNUAL REVIEW CONDUCTED IN CONNECTION WITH DECIDING WHETHER TO APPROVE FEDERAL FINANCIAL PARTICIPATION IN FUNDING A SHARE OF THE STATE'S COST FOR DEVELOPING, INSTALLING, AND OPERATING IF MECHANIZED CLAIMS PROCESSING MEDICAID MANAGEMENT INFORMATION SYSTEM, SINCE PERIODS PROPOSED ARE ADEQUATE TO PROTECT THE LEGAL INTEREST OF THE UNITED STATES.
SUBJECT: REQUEST FOR RECORDS DISPOSITION AUTHORITY; HEALTH CARE FINANCE ADMINISTRATION, DEPARTMENT OF HEALTH AND HUMAN SERVICES. CONTROL NO. 84-52 - B-216884-O.M.:
THIS IS IN RESPONSE TO A MEMORANDUM FROM SHIRLEY ALLEN, CHIEF RECORDS MANAGEMENT AND ANALYSIS SECTION, FORWARDING FOR OUR REVIEW A REQUEST FOR RECORDS DISPOSITION AUTHORITY (SF 115) SUBMITTED BY THE HEALTH CARE FINANCE ADMINISTRATION (HCFA), DEPARTMENT OF HEALTH AND HUMAN SERVICES PROPOSING TO DISPOSE OF SYSTEM PERFORMANCE REVIEW (SPR) FILES AFTER SPECIFIED PERIODS OF TIME. WE HAVE REVIEWED THE SF 115 AND HAVE NO LEGAL OBJECTION TO THE PROPOSED DISPOSITION OF THESE RECORDS.
THE SPR FILES CONTAIN WORKPAPERS, WORKSHEETS, REVIEW DOCUMENTS, REPORTS, CORRESPONDENCE AND OTHER RECORDS RELATING TO THE ANNUAL REVIEW BY HCFA REGIONAL OFFICES OF EACH STATE'S MECHANIZED CLAIMS PROCESSING MEDICAID MANAGEMENT INFORMATION SYSTEM (MMIS) FOR THE PURPOSE OF DETERMINING WHETHER TO APPROVE FEDERAL FINANCIAL PARTICIPATION IN FUNDING A SHARE OF THE STATE'S COST FOR DEVELOPING, INSTALLING AND OPERATING THE MMIS. WHERE THE REVIEW RESULTS IN THE REAPPROVAL OF THE STATE'S MMIS, SPR FILES ARE TO BE DISPOSED OF 1 YEAR AFTER THE END OF THE FISCAL YEAR COVERED BY THE FILES. WHERE THE REVIEW RESULTS IN DISAPPROVAL OF THE MMIS, THE SPR FILES WILL BE DISPOSED OF 3 YEARS AFTER THE END OF THE FISCAL YEAR IN WHICH FINAL ACTION IF TAKEN (INCLUDING ANY APPEALS) AS A RESULT OF THE DISAPPROVAL. ANY RECORDS NEEDED FOR ANY LEGAL ACTIVITY OF THE GOVERNMENT ARE EXCLUDED FROM THE DISPOSITION AUTHORITY.
THE PROPOSED DISPOSAL PERIODS ARE ADEQUATE TO PROTECT THE LEGAL INTERESTS OF THE UNITED STATES AND THEREFORE, WE HAVE NO OBJECTION TO THEIR ADOPTION.