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    Results:

    Subject Term: "Design specifications"

    4 publications with a total of 10 open recommendations including 3 priority recommendations
    Director: Cristina Chaplain
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: The Secretary of Defense should ensure that the Under Secretary of Defense for Acquisition, Technology, and Logistics, as part of M-code receiver card acquisition planning, assign an organization with responsibility for systematically collecting integration test data, lessons learned, and design solutions and making them available to all programs expected to integrate M-code receiver cards.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Michael J. Courts
    Phone: (202) 512-8980

    4 open recommendations
    Recommendation: To better assess OBO's performance, the Secretary of State should determine whether the existing OBO program performance measure and annual target of moving 1,500 people into safe, secure, and functional facilities is still appropriate or needs to be revised.

    Agency: Department of State
    Status: Open

    Comments: OBO stated that it would perform a multi-year, comprehensive evaluation of this performance metric and determine whether the target remains appropriate. As of October 2017, OBO anticipated this evaluation to be completed in fiscal year 2019.
    Recommendation: To better assess OBO's performance, the Secretary of State should establish additional performance measures applicable to the new goals of the Excellence approach in support of the Capital Security Construction Program.

    Agency: Department of State
    Status: Open

    Comments: As of October 2017, OBO had stated it would develop Excellence-related performance metrics to assess the execution and delivery of its projects. Specifically, these would be tied to the Bureau's strategic plan, which is reviewed annually and updated every three years. The next strategic plan update was estimated to occur in early 2020.
    Recommendation: To better assess OBO's performance, the Secretary of State should finalize the mechanisms OBO will use to better track and evaluate the actual operations and maintenance performance of its buildings--whether Excellence or SED--and document through appropriate policies, procedures, or guidance.

    Agency: Department of State
    Status: Open

    Comments: As of October 2017, OBO was engaged in a life cycle cost analysis methodology project intended to take an in-depth look at OBO's processes, practices, and procedures, compare and contrast them with best industry practices, and make recommendations to the bureau. OBO anticipated finalizing this by early 2018.
    Recommendation: To better assess OBO's performance, the Secretary of State should finalize the mechanisms OBO will use to centrally manage project management data (to include project cost and schedule information), currently termed the Ideal Operational State, and document through appropriate policies, procedures, or guidance.

    Agency: Department of State
    Status: Open

    Comments: As of October 2017, OBO was working on the implementation of its Ideal Operational State initiative, which it envisioned as a multi-year effort subject to budget realities. OBO anticipates having an integrated program schedule by early 2018, although full implementation would take longer.
    Director: St James, Lorelei
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To improve the management of VA's leased outpatient-clinic projects, the Secretary of Veterans Affairs should update VHA's guidance for leasing outpatient clinics to better reflect the roles and responsibilities of all VA staff involved in leasing projects.

    Agency: Department of Veterans Affairs
    Status: Open

    Comments: On March 30, 2017, the Executive Director, Office of Construction and Facilities management told GAO that VA intends to issue an updated Leasing Manual by the end of fiscal year 2017. GAO plans to close this recommendation when the new manual is issued.
    Director: Goldenkoff, Robert N
    Phone: (202) 512-2757

    4 open recommendations
    including 3 priority recommendations
    Recommendation: To help maintain a more thorough and insightful 2020 Census development schedule in order to better manage risks to a successful 2020 Census, the Secretary of Commerce and Undersecretary of Economic Affairs should direct the U.S. Census Bureau to improve the comprehensiveness of schedules, including ensuring that all relevant activities are included in the schedule.

    Agency: Department of Commerce
    Status: Open
    Priority recommendation

    Comments: The Bureau agreed with this recommendation and stated that it is reviewing and refining project schedules to ensure that they include the full scope of work needed to reach operational decision points for the 2020 Census. The 2020 Research and Planning Office currently has 55 decennial project schedules, consisting of more than 3,700 activities. Several project schedules were re-baselined and pushed into production in January 2014. Focused integration sessions occurred in late January and February 2014, resulting in revised schedules. The Bureau released its operational plan and other documentation in November 2015, and announced in June 2016 that it would finalize and release its 2020 Census schedule in July 2016. To fully implement this recommendation, the Bureau needs to include within its integrated master activity schedule at lower levels the activities and milestones it has already identified as needed throughout the 2020 Census lifecycle. We are beginning an audit of the Bureau's scheduling practices this summer and will review actions the Bureau may have taken to address this recommendation.
    Recommendation: To help maintain a more thorough and insightful 2020 Census development schedule in order to better manage risks to a successful 2020 Census, the Secretary of Commerce and Undersecretary of Economic Affairs should direct the U.S. Census Bureau to improve the construction of schedules, including ensuring complete logic is in place to identify the preceding and subsequent activities as well as a critical path that can be used to make decisions.

    Agency: Department of Commerce
    Status: Open
    Priority recommendation

    Comments: The Bureau agreed with this recommendation and stated that it has already begun maturing project schedules to ensure that the logical relationships between discrete schedules are put into place. Schedule integration sessions across projects and programs were held in late January 2014 and into February 2014 and periodically since then, where work is deconstructed into detailed schedules. As the Bureau continues to mature its schedule and scheduling process for the 2020 Census and related tests, its officials say they are taking care to ensure that logical linkages are in place within the schedule and that they are adding additional activities on a rolling basis. Bureau officials believe this ongoing work with the 2020 schedule will ensure they have a robust tool to help manage the 2020 program and make key decisions. The Bureau released its operational plan and other documentation in November 2015 and announced in June 2016 that it would finalize and release its 2020 Census schedule in July 2016. To fully implement this recommendation, the Bureau needs to ensure linkage between activities and the estimated resources needed to complete them. We are beginning an audit of the Bureau's scheduling practices this summer and will review actions the Bureau may have taken to address this recommendation.
    Recommendation: To help maintain a more thorough and insightful 2020 Census development schedule in order to better manage risks to a successful 2020 Census, the Secretary of Commerce and Undersecretary of Economic Affairs should direct the U.S. Census Bureau to improve the credibility of schedules, including conducting a quantitative risk assessment.

    Agency: Department of Commerce
    Status: Open
    Priority recommendation

    Comments: The Bureau agreed with this recommendation and stated that it has already begun maturing project schedules to ensure that the logical relationships between discrete schedules are put into place. Schedule integration sessions across projects and programs were held in late January 2014 and into February 2014 and periodically since then, where work is deconstructed into detailed schedules. As the Bureau continues to mature its schedule and scheduling process for the 2020 Census and related tests, its officials say they are taking care to ensure that logical linkages are in place within the schedule and that they are adding additional activities on a rolling basis. Bureau officials believe this ongoing work with the 2020 schedule will ensure they have a robust tool to help manage the 2020 program and make key decisions. The Bureau released its operational plan and other documentation in November 2015 and announced in June 2016 that it would finalize and release its 2020 Census schedule in July 2016. As part of the maturation process, the Bureau expects to conduct a quantitative risk assessment of decennial project schedules. In 2015, the Bureau provided us with a preliminary output from its risk analysis software as a demonstration of the type of analysis it is committed to, but more recently its officials said that they may not be able to take all the steps needed to satisfy this recommendation. To fully implement this recommendation, the Bureau needs to conduct quantitative schedule risk analyses with the resulting schedule. We are beginning an audit of the Bureau's scheduling practices this summer and will review actions the Bureau may have taken to address this recommendation.
    Recommendation: The Director of the U.S. Census Bureau should initiate a robust workforce planning process for those working on schedules related to the Master Address File, including actions such as an analysis of skills needed, to identify and address gaps in scheduling skills.

    Agency: Department of Commerce: Bureau of the Census
    Status: Open

    Comments: The Census Bureau agreed with this recommendation and states it is taking steps to improve its scheduling practices and to initiate a comprehensive workforce planning process for those working on decennial project schedules. Bureau officials state they are currently evaluating the skills needed for scheduling support of the 2020 Census and will take the appropriate steps to acquire and develop the appropriate mix of skill sets, including but not limited to developing certified scheduling staff, hiring expert contractors to assist with periodic training, and scheduling standards implementation. They also state that the Bureau is committed to continuing to strengthen the schedule management plan, practices, and methods in place for the 2020 Census. The Bureau has experienced turnover in the leadership of the team responsible for 2020 scheduling, and, as of July 2017, Bureau officials have said they are working to collect artifacts that may demonstrate how this recommendation was addressed.