How the Item Reduction Program of the General Services Administration Could Be More Effective

LCD-76-459: Published: Jul 11, 1977. Publicly Released: Jul 11, 1977.

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The General Services Administration (GSA) maintains supply records on over 210,000 items, with about 37,500 of these stocked in depots at an inventory value of $223 million. The remaining items are available to federal agencies through the GSA special buying program.

The GSA has participated in an item-reduction program but has not fully assumed responsibility for making it effective. GSA has only recently begun to develop an item-reduction study capability; has continued to buy nonstandard items although the standard items are available; and has not established controls to first issue nonstandard inventory and then fill customer requests with the standard items.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: The Federal Supply Service should: (1) implement the Defense Department's item-reduction decisions in General Service's 69 federal supply classes; (2) establish procedures for item managers to use the technical support staff, technical data, and the data processing system to substitute nonstandard items for standard items rather than retain or declare them as excess nonstandard inventory; and (3) implement item-reduction decisions in the Defense Logistics Agency-managed classes by deleting the nonstandard items and referring civil agency requisitions to Defense Logistics, or, alternatively, agree with Defense Logistics on which agency should stock each item so that each has only one manager.

    Agency Affected:


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