Opportunities for Reducing Office Copier Costs in Multi-Agency Federal Buildings

LCD-76-109: Published: Mar 9, 1976. Publicly Released: Mar 9, 1976.

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Agencies in multi-agency federal buildings generally obtain copiers independently of other building occupants. As a result copier costs are increased and copiers are not efficiently utilized.

Centralized management of office copier needs in multi-agency federal buildings could result in reduced costs by identifying copier needs for an entire building and determining the most economic and efficient method of fulfilling these needs. Several alternate ways of fulfilling copier needs were investigated. A comparison of the existing and alternate simulated copying showed that annual copier costs would be reduced by 26 percent under the alternate simulation. These savings resulted primarily from a reduction in the number of copiers and the use of sensitized paper copiers. Another method of reducing copying costs is contracting for copying services.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: General Services Administration should: (1) initiate a test program for centralized management of copiers in one or more multi-agency federal buildings; (2) include office copiers as part of its common services center program; (3) publicize the above efforts and actively solicit the assistance of agency headquarters to induce participation by their field activities; and (4) emphasize to agencies their responsibility to obtain the most economic copiers which meet their needs.

    Agency Affected:

 

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