Major ADP Systems:

DOD Does Not Always Comply With Statutory Restriction on Obligations

IMTEC-91-16: Published: Jan 7, 1991. Publicly Released: Feb 8, 1991.

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Pursuant to a congressional request, GAO assessed the extent to which the Department of Defense (DOD) complied with a restriction against the obligation of funds for major automated information systems that did not successfully complete oversight reviews required by DOD regulations.

GAO found that: (1) although it deferred milestone approval, the DOD Major Automated Information System Review Committee (MAISRC) allowed the Air Force to obligate funds to develop its Depot Maintenance Management Information System (DMMIS) to avoid renegotiating a contract; (2) the Air Force estimated total DMMIS costs at $242 million, and expected full operational capacity by September 1993; (3) MAISRC concurred with the Air Force and DOD decision to obligate funds for the Air Force's Personnel Concept III (PC-III) system prior to successfully completing milestone approval; (4) estimated program costs for PC-III totalled $172 million, and the Air Force estimated life-cycle costs at $527 million; (5) PC-III subsequently completed the milestone review in July 1990; (6) MAISRC believed that it was in the government's best interest to allow the Navy to continue development of its Integrated Disbursing and Accounting Financial Information Processing System (IDAFIPS), even though it had not completed a milestone review, citing the potential for increased costs and further schedule delays from abrupt contract terminations; (7) Congress subsequently cancelled IDAFIPS; and (8) there was no supporting analysis of the conclusions to continue funding the systems.

Recommendation for Executive Action

  1. Status: Closed - Implemented

    Comments: DOD responded to the requirements of 31 U.S.C. 720 on July 15, 1991.

    Recommendation: The Secretary of Defense should preclude any further obligations of funds before appropriate milestone approvals and report to the appropriations and oversight committees any instances in which funds have already been obligated for major automated information systems acquisitions activities in violation of the statute.

    Agency Affected: Department of Defense


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