Review of the Activities of the House Office Equipment Service for the Year Ended June 30, 1980

GGD-81-17: Published: Nov 6, 1980. Publicly Released: Nov 6, 1980.

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The activities of the Office Equipment Service of the House of Representatives were reviewed. Under the United States Code, the Clerk of the House is responsible for furnishing electrical and mechanical office equipment, in accordance with the limitations and regulations prescribed by the Committee on House Administration, to members, officers, and committees of the House. The Committee has issued regulations establishing equipment purchase and lease programs for members and authorizing equipment purchases for committees consistent with individual needs. The Clerk may also purchase or lease equipment for Officers of the House with the approval of the Committee on House Administration.

The Service maintains a computerized system of accounts which provides: (1) information on the inventory at the beginning of the year, the acquisitions and disposals during the year, the inventory at the end of the year, and the items furnished to and accountable by each member or officer of the House; and (2) a summary listing of disposed equipment. An examination of selected purchase and disposal transactions showed that they were properly documented and recorded and that the Service's records adequately account for purchased equipment and provide adequate control over the dollar amount of equipment chargeable to members of the House. The Service uses a computerized recordkeeping system for leased equipment. The system provides detailed information on lease payment records and member's and officer's leased equipment accounts. The Service uses the lease payment record to verify vendor's billings and to provide the House Finance Office with a monthly report of member's leasing costs to be charged against their allowance for official expenses.

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