Examination of Selected Military Pay and Personnel Records

FOD-76-17: Published: Apr 19, 1976. Publicly Released: Apr 19, 1976.

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GAO performed a limited survey of military pay and personnel data records in the Joint Uniform Military Pay System/Manpower Management System (JUMPS/MMS) between April and August 1975. The survey involved visits to 18 reporting commands where personnel and pay records were randomly sampled to verify that relevant data had been accurately reported to and processed by JUMPS/MMS.

About 30 percent of the records examined contained one or more errors, most of which affected members pay. The method by which inputs are acknowledged by the system is incomplete and unreliable. This makes tracing transactions unduly burdensome for the reporting units. Reporting units employed large numbers of personnel to handle the workload, but many did not have administrative specialties. Reporting commands are not required to respond to the Marine Corps disbursing onsite examination team recommendations for correcting internal control weaknesses.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: System changes should be made to provide a single-point, positive acknowledgement of all system inputs in a form that will be easily understood by the originator. Administrative staffing requirements should be reevaluated and, to the extent practicable, adequate staffs with necessary skills should be assigned to each reporting unit. Reporting unit commanders should formally respond to actions taken to correct control weaknesses reported by the on-site examination teams.

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