[Request for Decision Concerning BPA Employee Claim for Travel Expenses]

B-216170: Jan 8, 1985

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A Bonneville Power Administration (BPA) authorized certifying officer requested a decision concerning a claim for travel expenses filed by a BPA employee. Specifically, it was asked whether the actual subsistence expenses otherwise payable to the employee for his attendance at a meeting must be reduced by the value of meals provided by a private organization without charge. GAO noted that, although such contributions normally may not be accepted by employees, the meals were provided by a tax-exempt organization which was not covered by the restriction. In such cases, regulations provide agencies with the discretion to reduce employees' travel expenses to compensate for the contributions. Accordingly, BPA was not required to reduce the employee's subsistence allowance, but was permitted to adjust the travel expense reimbursement.

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