Protest of VA Contract Award

B-204339: Nov 16, 1981

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A firm protested the award of a contract under an invitation for bids (IFB) issued by the Veterans Administration. The protester alleged that the awardee did not acknowledge an amendment to the IFB on the bid form. In addition, the protester claimed reimbursement for bid preparation and related costs. A representative of the awardee signed a formal receipt for an amendment several days before the opening of the bid. The amendment was received in person at the issuing office which was not the contracting office. The awardee acknowledged receipt of the amendment in writing, prior to bid opening. While the manner of the receipt did not meet the specific IFB provision, it did conform with the general purpose which was to provide evidence extraneous to the bid. The absence of an acknowledgment of the amendment was a failure in form rather than in substance. Accordingly, the protest and the claim for bid preparation and related costs were denied.