Review of Partial Disallowance of Reclaim Invoices for Cash Advances to Military Personnel

A contractor requested reconsideration of a settlement disallowing reimbursement for undocumented claims for cash advances allegedly paid military personnel. Since the contractor provides Navy members with rental vehicles and cash advances to cover expenses in connection with the Navy's "Do-It-Yourself" moving program and the service member neither submits receipts for expenses incurred nor otherwise accounts for the use of the cash advance, the contractor may be reimbursed for the cash advance when the billing invoice is accompanied by a receipt for the cash advance and whatever journey receipts were turned in. The service member's failure to comply with Navy directives regarding handling of the cash advance is a matter for resolution by the agency. If the contractor submits only an invoice, it is not entitled to reimbursement until a cash advance receipt is submitted or corroborating secondary evidence is furnished in the form of the service member's surrendered journey receipts or the contractor's running expenditure accounts.