Social Security Numbers: Transfers and Sales of Public Records That May Contain Social Security Numbers (GAO-08-1004SP, September 2008), an E-supplement to GAO-08-1009

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1.
Does your office currently make public records that may contain full or partial social security numbers available in bulk to businesses, individuals, or other third party entities?
(Check only one answer.)
1.
2. (Click here to go to Question 3.)

2.
In what media does your office make records available in bulk?
(Check one for each.)
    Yes No No response
2a.
Compact Disc or DVD
2b.
FTP (file transfer protocol) site or electronic file transfer
2c.
Data tape
2d.
Microfile or microfiche
2e.
Paper
   

3.
Does your office offer either a fee-based electronic subscription service or a web site that allows users to remotely access and view public records that may contain full or partial social security numbers? By "subscription service" we mean a service where authorized users can log in remotely and search for, view, and print individual records.
(Check only one answer.)
1.
2. (Click here to go to Question 5.)

4.
Can any records available through your office's subscription service or web site be downloaded or printed?
(Check only one answer.)
1.
2.
3.

5.
Are each of the following a major, moderate, or minor reason or not a reason at all why your office makes records available through bulk transfers or subscription services or web sites?
(Check one for each row.)
    Major reason Moderate reason Minor reason Not a reason No response
5a.
State law requires (or your office interprets state law as requiring) that records be made available.
5b.
Local law--e.g., county or city--requires (or your office interprets local law as requiring) that records be made available.
5c.
A federal, state, or local court ruling requires records to be sold or made available.
5d.
Providing records generates significant operating revenue for your office.
5e.
Our jurisdiction voluntarily provides access as a public service.
   

 
5f. For what other reasons, if any, does your office make records available in bulk or through a subscription service or web site?
(Describe below. If you reach the end of the text box and need to type more, please continue; the box will scroll forward as needed.)

 
5g. What legal citations, if any, can you provide in response to Question 5?


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