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    Subject Term: Redundancy

    5 publications with a total of 11 open recommendations
    Director: Von Ah, Andrew J
    Phone: (202)512-3000

    2 open recommendations
    Recommendation: To ensure that its Reserve Components' headquarters are conducting assessments with sufficient frequency, the Secretary of Defense should direct the Secretary of the Air Force to, when updating its existing guidance to clarify to which organizations it applies, also clarify whether assessments should be conducted twice yearly or every 2 years, or at some other frequency.

    Agency: Department of Defense
    Status: Open

    Comments: In July 2017, DOD officials stated that the Air Force updated existing guidance to clarify the frequency of assessments of applicable headquarters activities, and this revised guidance is awaiting final signature, expected in September 2017. According to officials, the revised Air Force guidance now includes draft language, which states that Headquarters, Air Force; major commands; and the Air National Guard Headquarters element should establish an internal engineered factor and evaluate headquarters strength relative to the factor every year concurrently with fiscal year budget decisions that change allocated force structure. Once the revised guidance has been finalized, GAO will review the updated guidance and re-assess the implementation status of this recommendation.
    Recommendation: To ensure that the Office of the Director, Air National Guard has the number of personnel needed to accomplish their missions and performance objectives at the Joint Force Headquarters - State, the Secretary of Defense should direct the Secretary of the Air Force, in coordination with the Chief, National Guard Bureau, to require assessments of Air Staff element personnel requirements at the Joint Force Headquarters - State.

    Agency: Department of Defense
    Status: Open

    Comments: In July 2017, DOD officials stated that only the Air Force can provide and develop factors, tools, and overarching industrial and management engineering methodologies to accurately quantify the essential manpower required for the effective and efficient accomplishment of capabilities supporting oversight of the Air Force. These officials went on to add that Joint Force Headquarters-State are not active Air Force organizations. Accordingly, the National Guard Bureau and the states must determine personnel requirements associated with National Guard Bureau and state missions. For example, these officials stated that the National Guard Bureau continues to use all Air Force developed factors, tools and overarching industrial and management engineering methodologies to accurately quantify the essential manpower required at Joint Force Headquarters-State. They also stated that the Joint Force Headquarters-States' manpower requirements have been placed on the National Guard Bureau's full-time manpower study schedule for fiscal year 2017 and will undergo an immediate currency review. Additionally, every two years from the fiscal year 2017 currency review, the National Guard Bureau will re-assess and quantify essential manpower requirements at each of the Joint Force Headquarters-State. GAO requested additional information (e.g., guidance requiring Air Staff elements to conduct personnel requirements assessments at the Joint Force Headquarters-State, results of the inclusion of Joint Force Headquarters-State in the National Guard Bureau's full time manpower requirements study for fiscal year 2017) and will re-assess the implementation status of this recommendation upon receiving the requested documentation.
    Director: David A. Powner
    Phone: (202) 512-9286

    3 open recommendations
    Recommendation: To better facilitate the coordination of--and accountability for--the estimated billions of dollars in federal geospatial investments, to reduce duplication, and, specifically, to make progress toward an effective national infrastructure and to improve oversight on federal spending on geospatial data and assets, the Director of OMB should improve oversight of progress on the NSDI by requiring federal agencies to report on their efforts to establish and implement policies for identifying geospatial metadata on the Geospatial Platform and their procedures for utilizing the Marketplace feature of the Geospatial Platform before making new investments in geospatial data.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: As of September 7, 2017, OMB had not yet taken steps to require all federal agencies that invest in geospatial data to report on their efforts to establish and implement policies and procedures for utilizing the Geospatial Platform before making new investments in geospatial data. OMB officials in stated in December 2016 that they were in discussion with the Federal Geographic Data Committee (FGDC) on how to best address this issue, possibly in future guidance. On September 7, 2017, OMB officials stated that there have been no changes to the status of this recommendation, but that they anticipate the recommendation will be considered further once the new FGDC Steering Committee leadership and membership are in place; and the NSDI Strategic Plan actions and the potential for a new geospatial policy update are determined. However, OMB did not provide anticipated dates for these activities.
    Recommendation: To better facilitate the coordination of--and accountability for--the estimated billions of dollars in federal geospatial investments, to reduce duplication, and to help ensure the success of departmental efforts to improve geospatial coordination and reduce duplication, the Secretary of Agriculture should direct the designated senior agency official for geospatial information to develop and implement internal procedures to ensure that it accesses the Geospatial Platform Marketplace before it expends funds to collect or produce new geospatial data to determine (1) whether the information has already been collected by others and (2) whether cooperative efforts to obtain the data are possible.

    Agency: Department of Agriculture
    Status: Open

    Comments: The United States Department of Agriculture (Agriculture) issued a departmental regulation in August 2016 covering enterprise geospatial data management. The regulation applies to all Agriculture agencies, organizations and contractors, and addresses all geospatial authoritative data sources. It states that all Agriculture agencies and staff offices will follow documented procedures approved by the Office of the Chief Information Officer (OCIO) to conduct a formal search of the Geospatial Marketplace prior to expending funds for geospatial data acquisitions. However, Agriculture has yet to provide the OCIO-approved documented procedures, or evidence of their implementation. According to an Agriculture official in July 2017, the new procedures are under review, and they hope to have implemented them by the end of December 2017.
    Recommendation: To increase coordination between various levels of government and reduce duplication of effort, resources, and costs associated with collecting and maintaining accurate address data, Congress should consider assessing the impact of the disclosure restrictions of Section 9 of Title 13 and Section 412 of Title 39 of the U.S. Code in moving toward a national geospatial address database. If warranted, Congress should consider revising those statutes to authorize the limited release of addresses, without any personally identifiable information, specifically for geospatial purposes. Such a change, if deemed appropriate, could potentially result in significant savings across federal, state, and local governments.

    Agency: Congress
    Status: Open

    Comments: There has been no legislative action identified as of August 16, 2017. Addressing this action, which GAO suggested in February 2015, could increase coordination between various levels of government and reduce duplication of effort, resources, and costs associated with collecting and maintaining accurate address data.
    Director: Sullivan, Michael J
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: To provide the JROC the opportunity to review all ground radar programs for potential duplication and CAPE with the opportunity to develop broad analysis of alternative guidance, the Vice Chairman of the Joint Chiefs of Staff should direct the Joint Staff to assign all new ground radar capability requirement documents with a Joint Staff designation of "JROC Interest."

    Agency: Department of Defense: Joint Chiefs of Staff
    Status: Open

    Comments: In commenting on this recommendation, DOD partially concurred. However, the agency has not taken any action to implement this recommendation. The National Defense Authorization Act for fiscal year 2017 included changes to the requirements-setting process that devolve this responsibility to the military services for most programs and could affect the Joint Staff's ability to implement this recommendation. The Joint Staff plans to update its Joint Capabilities Integration and Development System manual--which provides guidance on assigning Joint Staff designators and describes the level of joint oversight for service-generated requirements--to reflect the changes in the act. The updated manual is expected to be finalized by the end of 2017.
    Director: Melvin, Valerie C
    Phone: (202) 512-6304

    3 open recommendations
    Recommendation: To improve the management of DHS FOIA requests, the Secretary of DHS should direct the Chief FOIA Officer to improve reporting of FOIA costs by including salaries, employee benefits, non-personnel direct costs, indirect costs, and costs for other offices.

    Agency: Department of Homeland Security
    Status: Open

    Comments: In responding to our recommendation, DHS said it has developed a spreadsheet that is to be used by its components to track FOIA costs. However, as of September 2017, DHS has not yet provided information containing such details as when its components will be required to use the spreadsheet and if the spreadsheet is to track all the categories of costs discussed in our report. We plan to update the status of this recommendation when DHS provides documentation that further explains, and confirms the department's use of, the spreadsheet.
    Recommendation: To improve the management of DHS FOIA requests, the Secretary of DHS should direct the Chief FOIA Officer to direct USCIS and Coast Guard to fully implement the recommended FOIA processing system capabilities and the section 508 requirement.

    Agency: Department of Homeland Security
    Status: Open

    Comments: In response to our recommendation, DHS issued a memo to all of the department's FOIA officers in March 2015 which focused on ensuring that each component's FOIA processing systems are 508 compliant. However, as of September 2017, DHS has not yet provided us with evidence that the U.S. Citizenship and Immigration Services and the Coast Guard have implemented system capabilities that are 508 compliant. When DHS provides information concerning its actions taken to make the systems compliant, we will update the status of the recommendation.
    Recommendation: To improve the management of DHS FOIA requests, the Secretary of DHS should direct the Chief FOIA Officer to determine the viability of re-establishing the service-level agreement between the U.S. Citizenship and Immigration Services (USCIS) and U.S. Immigration and Customs Enforcement to eliminate duplication in the processing of immigration files. If the benefits of doing so would exceed the costs, re-establish the agreement.

    Agency: Department of Homeland Security
    Status: Open

    Comments: DHS has stated that it is taking steps to determine if the U.S. Immigration and Customs Enforcement and the U.S. Citizenship and Immigration Services will re-establish the service-level agreement to process FOIA requests related to immigration files. In addition, the department has stated that duplication no longer exists in the processing of these type of requests. However, DHS has not yet provided evidence, such as a cost-benefit analysis, that could demonstrate the steps it is taking regarding the service-level agreement. Further, GAO has not yet received evidence from the department to support its assertion that duplication no longer exists in the processing of immigration files. We will update the status of this recommendation when DHS provides documentation.
    Director: Martin, Belva M
    Phone: (202) 512-4841

    2 open recommendations
    Recommendation: Recognizing that there are widespread requirements to know what is militarily critical, the Secretary of Defense should determine the best approach to meeting users' needs for a technical reference, whether it be MCTL, other alternatives being used, or some combination thereof.

    Agency: Department of Defense
    Status: Open

    Comments: In commenting on this report, the agency concurred with this recommendation but has not yet implemented it. As of August 2017, multiple approaches to maintaining a technical reference are still being considered.
    Recommendation: Recognizing that there are widespread requirements to know what is militarily critical, the Secretary of Defense should ensure that resources are coordinated and efficiently devoted to sustain the approach chosen.

    Agency: Department of Defense
    Status: Open

    Comments: As of August 2017, multiple approaches to maintaining a technical reference are still being considered.