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    Subject Term: "Real Property"

    4 publications with a total of 8 open recommendations including 1 priority recommendation
    Director: David J. Wise
    Phone: (202) 512-2834

    2 open recommendations
    Recommendation: To increase the completeness of information on the federal government's real property holdings and improve the coordination among federal entities that lease real property, the Deputy Director of the OMB--as chair of the FRPC--should establish efficient methods for including data from non-FRPC member entities in the FRPP.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To increase the completeness of information on the federal government's real property holdings and improve the coordination among federal entities that lease real property, the Deputy Director of the OMB--as chair of the FRPC--should establish efficient methods for increasing collaboration between FRPC member and non-member entities, including sharing leading real-property management practices.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Shea, Rebecca
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To enhance transparency and allow for more informed decision making related to VA's major medical facility leases, the Secretary of Veterans Affairs should annually assess how VA has benefited from flexibilities afforded by leasing its major medical facilities and use information from these assessments in its annual capital plans.

    Agency: Department of Veterans Affairs
    Status: Open

    Comments: On September 30, 2016, VA reported to GAO that as VA develops its fiscal year 2018 Budget Request to Congress, the Department will continue assessing the benefits of its major medical lease program and will include the related documentation in its capital budget request.
    Director: Brian Lepore
    Phone: (202) 512-4523

    4 open recommendations
    including 1 priority recommendation
    Recommendation: To improve DOD's ability to oversee its inventory of leased real property, aimed at improving the accuracy and completeness of data in RPAD, the Secretary of Defense should direct the Secretary of the Army to enforce DOD's Real Property Inventory (RPI) Reporting Guidance, which states that for multiple assets associated with a single lease, the military departments and WHS must provide a breakout of the annual rent plus other costs for each asset on the same lease, to avoid overstating costs associated with such leases.

    Agency: Department of Defense
    Status: Open

    Comments: DOD concurred with our recommendation that Secretary of the Army enforce DOD's Real Property Inventory (RPI) Reporting Guidance to break out the annual rent plus other costs for each asset on the same lease to avoid overstating the costs associated with such leases. As of December 2017, DOD has not completed any actions to implement this recommendation.
    Recommendation: To help reduce facility costs and reliance on leased space, the Secretary of Defense should direct the Secretaries of the military departments to require that their departments look for opportunities to relocate DOD organizations in leased space to installations that may have underutilized space due to force structure reductions or other indicators of potentially available space, where such relocation is cost-effective and does not interfere with the installation's ongoing military mission.

    Agency: Department of Defense
    Status: Open
    Priority recommendation

    Comments: As of December 2017, DOD is pursuing an effort to standardize and consolidate leases, according to an official from the Office of the Secretary of Defense. The official stated that the effort's initial emphasis was on 176 leased facilities located within 35 miles of DOD-owned facilities that had underutilized or excess space and are up for renewal over the next 5 years. The effort will develop criteria for reviewing these leases, including a cost-benefit analysis of whether it is feasible to relocate the function in leased space to existing space on an installation. Alternatively, if it is determined that the function cannot be moved, DOD will review whether to consolidate the lease to appropriately size the space to the function's requirement. When this effort is completed, DOD may have opportunities to reduce its leased space at a DOD-wide level.
    Recommendation: To improve DOD's ability to ensure that its leased facilities are secure, the Secretary of Defense should direct the Under Secretary of Defense (Intelligence) to request reports from the Federal Protective Service for all leased facilities on a periodic basis as determined necessary for oversight. At a minimum, the Under Secretary should request (1) the results of the assessments, (2) the date on which the last assessment was completed for each facility and the date for which the next scheduled assessment is planned, and (3) information on whether these dates meet the time frames established by Interagency Security Committee standards.

    Agency: Department of Defense
    Status: Open

    Comments: DOD concurred with our recommendation that DOD improve its ability to ensure that its leased facilities are secure and stated that it would collaborate with the Federal Protective Service to obtain the listing of the leased facilities the agency supports, monitor and provide oversight of the scheduling of the assessments, and review the results of the assessments. As of December 2017, DOD has not completed any actions to implement this recommendation.
    Recommendation: To improve DOD's ability to oversee its inventory of leased real property, aimed at improving the accuracy and completeness of data in RPAD, the Secretary of Defense should direct the Assistant Secretary of Defense (Energy, Installations and Environment) to modify the office's Real Property Information Model to include a data element to capture the square footage for each lease of space in a single building and also make a corresponding change to its Real Property Inventory (RPI) Reporting Guidance to require that the square footage for each individual lease be reported when multiple leases exist for a single building, to avoid overstating the total square footage assigned to each lease in RPAD.

    Agency: Department of Defense
    Status: Open

    Comments: DOD did not concur with our recommendation that the Assistant Secretary of Defense (Energy, Installations and Environment) modify the office's Real Property Information Model to include a new data element to capture the total square footage assigned to each individual lease when multiple leases exist for a single building and make a corresponding change to its guidance to avoid overstating the total square footage assigned to each lease in RPAD. As of December 2017, DOD has not completed any actions to implement this recommendation.
    Director: David J. Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To demonstrate the effects of GSA's ongoing efforts to better manage lease holdovers and extensions, the Administrator of GSA should identify performance goals and targets for existing or other measures related to the use of holdovers and extensions for expiring leases within GSA's strategic plan or in another agency planning document. GSA should ensure such goals, targets, and associated measures fully reflect progress, by taking into account the frequency with which holdovers and extensions occur for expiring leases within its portfolio and GSA's expected outcomes for expiring leases.

    Agency: General Services Administration
    Status: Open

    Comments: GSA provided information to GAO in March 2017 to show that this recommendation had been implemented. Specifically, GSA updated its strategic planning process related to lease holdovers and extensions and created an up-front planning measure for expiring leases. GAO had follow up questions seeking more assurance from GSA that these actions would have the intended effect of reducing lease holdovers and extensions. As of June 2017, GAO was awaiting a response from GSA.