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    Subject Term: "Federal property management"

    29 publications with a total of 64 open recommendations including 2 priority recommendations
    Director: Rebecca Gambler
    Phone: (202) 512-8777

    3 open recommendations
    Recommendation: The Commissioner of CBP should develop and implement a policy and related guidance for documenting arrangements with landowners, as needed, on Border Patrol's maintenance of roads it uses to conduct its operations, and share these documented arrangements with its sectors. (Recommendation 1)

    Agency: Department of Homeland Security: United States Customs and Border Protection
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The Commissioner of CBP should clearly document the process and criteria for making decisions on funding non-owned operational requirements and communicate this process to Border Patrol sectors. (Recommendation 2)

    Agency: Department of Homeland Security: United States Customs and Border Protection
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The Commissioner of CBP should assess the feasibility of options for addressing the maintenance of nonfederal public roads. This should include a review of data needed to determine the extent of its reliance on non-owned roads for border security operations. (Recommendation 3)

    Agency: Department of Homeland Security: United States Customs and Border Protection
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Zina Merritt
    Phone: (202) 512-5257

    4 open recommendations
    Recommendation: To enhance the department's transfer of its excess controlled property, and to strengthen LESO program internal controls for the application and enrollment of federal agencies, the Under Secretary of Defense for Acquisition, Technology and Logistics should direct the Director of DLA to review and revise policy or procedures for verifying and approving federal agency applications and enrollment. For example, such steps could include LESO supervisory approval for all federal agency applications; confirmation of the application with designated points of contact at the headquarters of participating federal agencies; or visiting the location of the applying federal law enforcement agency.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To enhance the department's transfer of its excess controlled property, and to help ensure controlled property is picked up by authorized individuals, the Under Secretary of Defense for Acquisition, Technology and Logistics should direct the Director of DLA to ensure compliance that on-site officials responsible for the transfer of items at Disposition Services' sites request and verify valid identification of the individual(s) authorized to pick up allocated property from the LESO program.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To enhance the department's transfer of its excess controlled property, and to help ensure the accurate quantity of approved items is transferred, the Under Secretary of Defense for Acquisition, Technology and Logistics should direct the Director of DLA to issue guidance that requires DLA Disposition Services on-site officials to verify the type and quantity of approved items against the actual items being transferred prior to removal from the sites.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To enhance the department's transfer of its excess controlled property, and to strengthen LESO program internal controls, the Undersecretary of Defense for Acquisition, Technology, and Logistics should direct the Director of DLA to conduct a fraud risk assessment to design and implement a strategy with specific internal control activities to mitigate assessed fraud risks for all stages relating to LESO's transfer of excess controlled property to law enforcement agencies, consistent with leading practices provided in GAO's Fraud Risk Framework.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Daniel Garcia-Diaz
    Phone: (202) 512-8678

    3 open recommendations
    Recommendation: To better inform Congress and improve what is known about the extent to which elderly residents of Section 202 properties are assisted by service coordinators, the Assistant Secretary for Housing should implement HUD's guidance on processes to improve the accuracy of information on Section 202 properties with budget-based service coordinators, and take steps to evaluate whether the guidance has improved the reliability of this information.

    Agency: Department of Housing and Urban Development
    Status: Open

    Comments: In November 2016, HUD noted that the Multifamily Housing's Office of Program Systems Management is working to make adaptive changes to iREMS to better support data for the Service Coordinator program. Upon completion of this effort, written instructions will be made available in the iREMS user guide. HUD plans to complete this effort by December 31, 2017.
    Recommendation: To better inform Congress and improve what is known about the extent to which elderly residents of Section 202 properties are assisted by service coordinators, the Assistant Secretary for Housing should develop and implement written guidance that describes how HUD staff should assess Section 202 properties' compliance with the program's supportive services requirement. Such guidance should include information on the roles and responsibilities of HUD staff for (1) identifying stand-alone Section 202 properties and (2) monitoring the supportive services requirement for Section 202 properties with grant- and budget-based service coordinators, Section 202 properties that do not have service coordinators, and stand-alone Section 202 properties.

    Agency: Department of Housing and Urban Development
    Status: Open

    Comments: In November 2016, HUD noted that it is in the process of working with a consulting firm to develop guidance and training related to Quality Assurance providers (which Section 202 properties have the option of funding to oversee the quality of Service Coordinators). The guidance is intended to standardize the role of Quality Assurance providers. HUD plans to complete this effort by December 2017. HUD also noted that it will create a working group to develop additional guidance that might assist in monitoring the supportive services requirement for Section 202 properties, including stand-alone properties. HUD plans to complete this effort by December 2019.
    Recommendation: To better inform Congress and improve what is known about the extent to which elderly residents of Section 202 properties are assisted by service coordinators, the Assistant Secretary for Housing should develop and implement policies and procedures for (1) verifying the accuracy of a sample of the performance information that Section 202 properties submit through semiannual performance reports and (2) analyzing the performance information collected.

    Agency: Department of Housing and Urban Development
    Status: Open

    Comments: In November 2016, HUD noted that it is developing a new grant reporting framework, which will be piloted in 2017. According to HUD, the pilot will inform HUD's efforts to improve reporting, verification, and analysis of performance data related to HUD's grant programs. HUD plans to complete this effort by October 2017.
    Director: Anne-Marie Fennell
    Phone: (202) 512-3841

    6 open recommendations
    Recommendation: To improve the effectiveness of BLM's efforts to track and deter unauthorized grazing, the Secretary of the Interior should direct the Director of BLM to amend the regulations on unauthorized grazing use--43 C.F.R. Subpart 4150 (2005)--to establish a procedure for the informal resolution of violations at the local level, or follow the existing regulations by sending a notice of unauthorized use for each potential violation as provided by 43 C.F.R. 4150.2(a) (2005).

    Agency: Department of the Interior
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Recommendation: To improve the effectiveness of BLM's efforts to track and deter unauthorized grazing, the Secretary of the Interior should direct the Director of BLM to record all incidents of unauthorized grazing, including those resolved informally.

    Agency: Department of the Interior
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Recommendation: To improve the effectiveness of BLM's efforts to track and deter unauthorized grazing, the Secretary of the Interior should direct the Director of BLM to revise the agency's Unauthorized Grazing Use Handbook to make it consistent with 43 C.F.R. pt. 4100 (2005).

    Agency: Department of the Interior
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Recommendation: To improve the effectiveness of the Forest Service's efforts to track and deter unauthorized grazing, the Secretary of Agriculture should direct the Chief of the Forest Service to amend the regulations on range management--36 C.F.R. pt. 222--to provide for nonmonetary settlement when the unauthorized or excess grazing is non-willful and incidental, or follow the existing regulations by determining and charging a grazing use penalty for all unauthorized and excess use when it is identified as provided by 36 C.F.R. 222.50(a) and (h).

    Agency: Department of Agriculture
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Recommendation: To improve the effectiveness of the Forest Service's efforts to track and deter unauthorized grazing, the Secretary of Agriculture should direct the Chief of the Forest Service to record all incidents of unauthorized grazing, including those resolved informally.

    Agency: Department of Agriculture
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Recommendation: To improve the effectiveness of the Forest Service's efforts to track and deter unauthorized grazing, the Secretary of Agriculture should direct the Chief of the Forest Service to adopt an unauthorized grazing penalty structure that is based, similar to BLM's, on the current commercial value of forage.

    Agency: Department of Agriculture
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Director: David J. Wise
    Phone: (202) 512-2834

    2 open recommendations
    Recommendation: To increase the completeness of information on the federal government's real property holdings and improve the coordination among federal entities that lease real property, the Deputy Director of the OMB--as chair of the FRPC--should establish efficient methods for including data from non-FRPC member entities in the FRPP.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To increase the completeness of information on the federal government's real property holdings and improve the coordination among federal entities that lease real property, the Deputy Director of the OMB--as chair of the FRPC--should establish efficient methods for increasing collaboration between FRPC member and non-member entities, including sharing leading real-property management practices.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Anne-Marie Fennell
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To fulfill the secretarial order's directive that FWS manage Midway in accordance with the National Historic Preservation Act, the Secretary of the Interior should direct the Director of the U.S. Fish and Wildlife Service to ensure that the public, including key parties that have previously expressed interest in historic preservation issues on Midway, are notified about future FWS undertakings that may have an adverse effect on historic properties so that they have an opportunity to provide comment and input.

    Agency: Department of the Interior
    Status: Open

    Comments: As of November 2016, GAO is awaiting action by the agency to implement this recommendation.
    Director: Dave Wise
    Phone: (202) 512-5731

    2 open recommendations
    Recommendation: To help ensure that the CFTC makes cost-effective leasing decisions, and considers options for reducing future lease costs, prior to entering into any new or expanded lease agreements, the Chairman of the CFTC should ensure that as CFTC revises its leasing policies and procedures, it includes comprehensive details on lease procurement that are consistent with leading government guidance and standards to assure cost-effective decisions.

    Agency: Commodity Futures Trading Commission
    Status: Open

    Comments: On July 5, 2017, CFTC told us that in August, 2016, it had entered into a Memorandum of Understanding (MOU) with the General Services Administration (GSA), whereby GSA will procure and administer all new leases for CFTC consistent with GSA policies and procedures. The MOU provides a framework by which GSA will apply its expertise in the leasing field to satisfy CFTC's real property space requirements, while ensuring compliance with appropriations laws and regulations applicable to real property transactions. GSA will procure new CFTC leases consistent with CFTC's demonstrated needs and requirements, GSA's practices and procedures as well as relevant statutes, Executive Orders, and supplemental agency policies and guidance. As part of its service offering, GSA will work with CFTC to maximize and increase efficiency in its planning for future space requirements and to consider alternatives to acquiring additional office space, such as consolidation, co-location, teleworking, and hoteling. CFTC has retained all responsibilities for its existing leases, but will leverage GSA's experience for administering them. Through the MOU, GSA will consult with and advise CFTC in administering its existing leases, which may also include implementing one or more of the initiatives described above for maximizing the efficiency of CFTC's current leasing inventory.
    Recommendation: To help ensure that the CFTC makes cost-effective leasing decisions, and considers options for reducing future lease costs, prior to entering into any new or expanded lease agreements, the Chairman of the CFTC should establish a timeline for evaluating and documenting options to potentially improve space utilization and reduce leasing costs including, but not restricted to, (1) moving offices to less costly locations, (2) implementing enhanced telework, and (3) consolidating the Kansas City and Chicago regional offices.

    Agency: Commodity Futures Trading Commission
    Status: Open

    Comments: On July 5, 2017, CFTC said that it does not have any plans, at this time, to relocate or consolidate its offices. However, CFTC said that as it enters the planning phase for acquiring new space, as its existing leases expire, beginning in April 2018, it will perform a comprehensive review of its space needs and utilization.
    Director: Dave Wise
    Phone: (202) 512-2834

    2 open recommendations
    including 1 priority recommendation
    Recommendation: To improve the quality and transparency of data entered into FRPP as GSA transitions the database to a platform that would enable greater government-wide use, the Administrator of GSA, in consultation with OMB and federal agencies, should (1) assess the reliability of FRPP data by determining how individual agencies collect and report FRPP data for each FRPP field, including any supplemental guidance used by agencies to comply with government-wide FRPP data definitions as part of the annual certification of FRPP data; (2) analyze the differences in collecting and reporting practices used by these agencies; and (3) identify and make available to FRPP users the limitations of using FRPP data, in the context of how the data are intended to be used in real property decision making and to measure real property performance across agencies and update federal guidance to address limitations, as needed.

    Agency: General Services Administration
    Status: Open
    Priority recommendation

    Comments: GSA partially agreed with the recommendation noting that it has limited resources to fully analyze and map the data relative to FRPP data definitions, and that it is the responsibility of individual agencies to ensure reliability of the data and compliance with FRPP definitions. As of October 2016, GSA has taken some action to implement this recommendation. GSA told us it has made progress by conducting an in-depth survey in June 2106 focusing on several data elements including: replacement value, status, owned and otherwise management operating costs, repair needs, utilization, and lease costs. The survey asked agencies questions regarding the processes/resources used to source and compile these data elements from agency IT systems as well as internal agency guidance. GSA received responses from 24 agencies and stated it plans to complete its initial analysis of the survey in the fall of 2016 and indicate limitations of these data elements. GSA plans to conduct a series of working group meetings with agencies to conduct an in depth review of the survey results and to develop a set of recommendations for the Federal Real Property Council. GSA said these recommendations may include, but are not limited to, altering data dictionary definitions, sharing best or common practices for reporting these data elements, and sharing the limitations on the use of these data elements. Based on the working group outcomes and input from the Federal Real Property Council and OMB, GSA plans to produce a white paper on these topics by the latter part of 2017.
    Recommendation: To enhance the usefulness of the National Strategy for managing federal real property government-wide, the Director of OMB should expand the National Strategy to further address long-standing real property management challenges by: (1) expanding the scope to include maintenance and repair needs; (2) articulating planned actions and identifying alternative approaches, including alternative-funding mechanisms, to address underlying causes of the real property problems; (3) ensuring that performance measures at the agency level inform the overall progress of the National Strategy; and (4) determining the government-wide costs, benefits, and risks by leveraging agencies' long-term capital plans and identifying approaches to optimally manage that risk.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm the actions that OMB has taken in response to this recommendation, we will provide updated information.
    Director: David J. Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To improve risk assessments for repair and alteration projects, the Administrator of GSA should develop and implement a plan to periodically analyze information GSA already collects, for example, based on a representative sample of repair and alterations projects, in order to: (1) identify the specific impacts unforeseen conditions have had on project costs, schedules, and scope of work; (2) analyze the causes of these conditions for those projects that experienced unforeseen site conditions; and (3) identify actions that will be taken to address the potential causes of unforeseen site conditions.

    Agency: General Services Administration
    Status: Open

    Comments: GSA said it is working to study potential unforeseen site conditions on repair and alteration projects. Based on the identification of new categories of unforeseen site conditions, GSA will implement plans to prevent and mitigate such unforeseen site conditions on future projects. Specifically, GSA will conduct a study of change orders. GSA will then analyze conditions and identify possible categories of unforeseen site conditions. GSA will include assessment of causes and impact on schedule and budget, and also assess potential causes of unforeseen site conditions. Finally, GSA will develop plans to address potential causes and mitigate risks of unforeseen site conditions. We will continue to follow-up with GSA to confirm that it follows through with these actions.
    Director: Dave Wise
    Phone: (202) 512-2834

    3 open recommendations
    including 1 priority recommendation
    Recommendation: As part of its lease reform efforts and to increase possible cost savings, the GSA Administrator should fully explore strategies to enhance competition for GSA leases by encouraging tenant agencies to broaden their allowable geographic areas and to limit their specialized building requirements to those justifiably unique to the federal government.

    Agency: General Services Administration
    Status: Open

    Comments: When we confirm the action that GSA has taken to address the recommendation, we will update its status.
    Recommendation: As part of its lease reform efforts and to increase possible cost savings, the GSA Administrator should seek to reduce leasing costs for federal agencies by exploring, with relevant stakeholders, the possibility of loaning unobligated Federal Buildings Fund balances to agencies to cover tenant improvement costs that would otherwise have to be financed for new leases. If GSA finds that, with sufficient controls in place, tenant improvements can be safely funded this way, it should participate in the development of a legislative proposal to request that Congress make the necessary budget authority available.

    Agency: General Services Administration
    Status: Open
    Priority recommendation

    Comments: GSA agreed with the recommendation to reduce leasing costs for federal agencies by exploring the possibility of loaning unobligated Federal Building Fund (FBF) balances to agencies to cover tenants' improvement costs. In June 2016, GSA told us research is under way to establish the parameters of the annual financial impact of tenant improvement allowances on the unobligated Federal Buildings Fund balance. GSA's considerations will include defining the impact to the FBF balance of financing agencies' tenant improvement allowances, which would compete with the limited dollars available for new construction and major repairs and alterations. As of October 20, 2016, GSA had not provided GAO with additional updates to the status of this recommendation.
    Recommendation: As part of its lease reform efforts and to increase possible cost savings, the GSA Administrator should seek to reduce leasing costs for federal agencies by allowing tenant agencies the option of choosing non-cancelable occupancy agreements with lower administrative costs, particularly for leases with firm terms of 5 years or less.

    Agency: General Services Administration
    Status: Open

    Comments: When we confirm the action that GSA has taken to address the recommendation, we will update its status.
    Director: Lori Rectanus
    Phone: (202) 512-2834

    8 open recommendations
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should establish a plan with timeframes for reaching agreement on a joint strategy and finalizing it in order to define and articulate a common understanding of expected outcomes and align the two agencies' activities and core processes to achieve their related missions.

    Agency: Department of Homeland Security
    Status: Open

    Comments: As of September 2017, FPS reported that it will begin the process for completing a joint strategy for federal security once its memorandum of agreement with the General Services Administration is updated and signed.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should establish a plan with timeframes for reaching agreement on a joint strategy and finalizing it in order to define and articulate a common understanding of expected outcomes and align the two agencies' activities and core processes to achieve their related missions.

    Agency: General Services Administration
    Status: Open

    Comments: As of September 2017, GSA reported that until FPS works with GSA specifically on the joint strategy, no final document will be released.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should establish a plan with timeframes for reaching agreement on the two agencies' respective roles and responsibilities for federal facility security, and update and finalize the two agencies' MOA accordingly.

    Agency: Department of Homeland Security
    Status: Open

    Comments: As of September 2017, FPS reported that it is working internally to prepare the memorandum of agreement for review and signature by the FPS Director, pending no additional changes are required to the document.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should establish a plan with timeframes for reaching agreement on the two agencies' respective roles and responsibilities for federal facility security, and update and finalize the two agencies' MOA accordingly.

    Agency: General Services Administration
    Status: Open

    Comments: As of September 2017, GSA reported sending a final MOA draft to FPS in December 2015 and stated that it hopes to have a signed MOA by both agencies when leadership is in place.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should develop a process to ensure that compatible policies and procedures, including those for information sharing, are communicated at the regional level so that regional officials at both agencies have common information on how to operationalize the two agencies' collaborative efforts.

    Agency: Department of Homeland Security
    Status: Open

    Comments: As of September 2017, FPS reported that it will begin the process for the issuance of a joint field guidance for working with the General Services Administration (GSA) once its memorandum of agreement with GSA is updated and signed.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should develop a process to ensure that compatible policies and procedures, including those for information sharing, are communicated at the regional level so that regional officials at both agencies have common information on how to operationalize the two agencies' collaborative efforts.

    Agency: General Services Administration
    Status: Open

    Comments: As of September 2017, GSA reported developing and releasing "GSA Order 1000.1 Document Security for Handling Facility Security Assessments" to ensure that when GSA receives a Facility Security Assessment from FPS, it will be handled in a consistent, appropriate manner.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should develop mechanisms to monitor, evaluate, and report on their collaborative efforts to protect federal facilities in order to identify possible areas for improvement and to reinforce accountability.

    Agency: Department of Homeland Security
    Status: Open

    Comments: As of September 2017, FPS reported that it will begin the process for the appointment of an FPS-GSA Liaison once its memorandum of agreement with GSA is updated and signed.
    Recommendation: Given the collaboration challenges that FPS and GSA face in protecting federal facilities, GAO is making four recommendations to the Secretary of Homeland Security and the Administrator of the General Services Administration. FPS and GSA headquarters officials should develop mechanisms to monitor, evaluate, and report on their collaborative efforts to protect federal facilities in order to identify possible areas for improvement and to reinforce accountability.

    Agency: General Services Administration
    Status: Open

    Comments: As of September 2017, GSA reported that the updated MOA will cover this recommendation once signed.
    Director: David Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: The Administrator of the General Services Administration should develop a legislative proposal to enhance accountability for government-wide implementation of the Act. GSA should consider including the following in its proposal: (1) establishing authorities for a single agency to monitor and enforce implementation of the Act; (2) establishing agency responsibilities for reporting progress on implementation of the Act; (3) establishing agency responsibilities for assessing employee skill levels related to the Act and identifying training that allows employees to develop and retain skills required by the Act; and (4) establishing an interagency group to further government-wide collaboration on implementation of the Act.

    Agency: General Services Administration
    Status: Open

    Comments: In response to our recommendation, GSA agreed to work with other agencies to evaluate whether additional legislative changes would improve the speed and efficiency of implementation. In October 2017, GSA informed us they intend to submit a legislative proposal to Congress as part of the FY 2019 budget process. We will continue to monitor GSA actions.
    Director: David J. Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To demonstrate the effects of GSA's ongoing efforts to better manage lease holdovers and extensions, the Administrator of GSA should identify performance goals and targets for existing or other measures related to the use of holdovers and extensions for expiring leases within GSA's strategic plan or in another agency planning document. GSA should ensure such goals, targets, and associated measures fully reflect progress, by taking into account the frequency with which holdovers and extensions occur for expiring leases within its portfolio and GSA's expected outcomes for expiring leases.

    Agency: General Services Administration
    Status: Open

    Comments: GSA provided information to GAO in March 2017 to show that this recommendation had been implemented. Specifically, GSA updated its strategic planning process related to lease holdovers and extensions and created an up-front planning measure for expiring leases. GAO had follow up questions seeking more assurance from GSA that these actions would have the intended effect of reducing lease holdovers and extensions. As of June 2017, GAO was awaiting a response from GSA.
    Director: Beryl H. Davis
    Phone: (202) 512-2623

    3 open recommendations
    Recommendation: To strengthen BLM's controls and reasonably assure accountability over mining law program expenditures, both payroll and nonpayroll, the Secretary of the Interior should direct the Director of the Bureau of Land Management to establish procedures for regular and timely communication to all BLM employees on policy and procedural changes affecting the mining law program's expenditure-related processes.

    Agency: Department of the Interior
    Status: Open

    Comments: In support of closing this recommendation, officials from the Department of Interior's (DOI) Bureau of Land Management (BLM) provided us with an example of its timely communication (dated September 20, 2016) to BLM employees to announce the issuance of its revised Fund Code Handbook (dated August 12, 2016). They also re-iterated their policy about sending updates regarding guidance changes, which is included in its directives handbook. We reviewed the directives handbook and verified that it contains guidance for communicating policy and procedural changes affecting the mining law program's expenditure-related processes. However, we were unable to determine what procedures were established to ensure the regular and timely communication to all employees of policy and procedural changes take place. While we see the directives handbook is a good start towards meeting the intent of our recommendation, we did not see evidence within the directives handbook that requires these communications to be sent to employees within a specific timeframe (e.g., within 30 days of issuance of policy and procedural changes). We will continue to monitor the agency's actions to address this recommendation.
    Recommendation: To strengthen BLM's controls and reasonably assure accountability over mining law program expenditures, both payroll and nonpayroll, the Secretary of the Interior should direct the Director of the Bureau of Land Management to develop and implement a training program that provides all BLM employees with an understanding of the use of the mining law program funds to reasonably assure uniform application and effective execution of BLM policies and procedures. This training, to be successful, should be provided to all BLM employees who charge the program and communicate clear instructions on how employees should charge, document, and review transactions related to mining law program expenditures.

    Agency: Department of the Interior
    Status: Open

    Comments: The Department of Interior's (DOI) Bureau of Land Management (BLM) agreed with our recommendation. On September 22, 2016, DOI's BLM informed us that the training material that will address this recommendation has been developed and reviewed by the BLM's Mining Law Administration Program and Budget leads. The BLM's National Training Center is currently preparing the training to be posted to "DOI Learn", the Department of the Interior's training portal. Once the training is ready for use, BLM anticipates issuing an Information Memorandum that directs targeted staff to complete the training. At the present time, the training is expected to be ready by end of fiscal year 2017. We will continue to monitor the agency's actions to address this recommendation.
    Recommendation: To strengthen BLM's controls and reasonably assure accountability over mining law program expenditures, both payroll and nonpayroll, the Secretary of the Interior should direct the Director of the Bureau of Land Management to develop and implement internal control activities for regularly monitoring compliance with expenditure-related policies and procedures in the mining law program. These activities should, at a minimum, (1) determine whether transactions were recorded to the correct subactivity and verified by an approving official and (2) assure that documentary evidence of review is maintained, as required in BLM's policies and procedures.

    Agency: Department of the Interior
    Status: Open

    Comments: The Department of Interior's (DOI) Bureau of Land Management (BLM) agreed with our recommendation. On September 22, 2016, DOI's BLM informed us that DOI's BLM is developing a repeatable standardized annual internal control process which will include validation of Mining Law Administration Program (MLAP) expenditure transactions utilizing a "canned" report that is generated from the Financial Business Management System (FBMS), which is DOI's BLM's financial accounting system. This process will be incorporated into an existing DOI's BLM-wide budgetary review cycle requirement, such as the formal mid-year or 3rd quarter fiscal year reviews. The MLAP expenditures report will be distributed to DOI?s BLM state offices with instructions to obtain an adequate sample size from which to test MLAP fund transactions for compliance with Bureau policy. State budget officials will be required to identify their findings, corrective actions and certify the results from this exercise. It is anticipated that this requirement will be disseminated to the DOI's BLM state offices by Instruction Memorandum. The source report to be used for these reviews is still in the development stage and it is expected to be completed by end of fiscal year 2017. We will continue to monitor the agency's actions to address this recommendation.
    Director: David Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To assist in determining progress toward a long-term, sustainable portfolio, the Administrator of GSA should identify the gap between the portfolio's current level of performance and the level necessary to sustain the portfolio. As part of this effort, GSA should review its tiering and core asset analysis measures and update them to provide more precise measures that can be used in identifying this performance gap.

    Agency: General Services Administration
    Status: Open

    Comments: As of June 2017, GSA has developed an Asset Repositioning Tool to build upon and replace its tiering and core asset analysis measures. The tool uses 10 measures of asset performance related to customer, asset, and market indicators to determine an asset's performance. According to GSA, the tool allows for a more refined analysis in determining an asset's performance and enables GSA to identify and rank assets that should be held long-term and those which are low-performing and should be studied to determine their future place in the portfolio. GSA intends to use the tool at the start of every fiscal year to analyze its portfolio and use the results to inform its investment decisions and decisions to hold or dispose of lower-performing assets. GSA believes that use of the tool to support its asset management practices will enable it to better assess the performance gap within and take actions to promote the sustainability of its portfolio. GAO will continue to monitor GSA's efforts to implement this tool in assessing asset performance and using the results to work toward establishment of a long-term, sustainable portfolio.
    Director: Fennell, Anne-marie L
    Phone: (202) 512-3841

    2 open recommendations
    Recommendation: To help ensure that bonds are adequate to cover reclamation costs for wind and solar projects on federal land, the Secretary of the Interior should direct the Director of the Bureau of Land Management to establish data standards for the Bond and Surety System.

    Agency: Department of the Interior
    Status: Open

    Comments: In November 2016, BLM finalized its rulemaking effort for a competitive solar and wind energy leasing program that included requirements for bonding. In a February 2017 update, the agency said that data standards do exist for LR2000 and the agency is looking to add an appendix or section to that guidance that will clearly identify the data standards for the Bond and Surety System. They expect to do so in 2017. We will continue to monitor the agency's progress in addressing this recommendation.
    Recommendation: To help ensure that bonds are adequate to cover reclamation costs for wind and solar projects on federal land, the Secretary of the Interior should direct the Director of the Bureau of Land Management to develop an LR2000 action code to automatically notify BLM staff that a right-of-way is due for a bond adequacy review.

    Agency: Department of the Interior
    Status: Open

    Comments: In November 2016, BLM finalized its rulemaking effort for a competitive solar and wind energy leasing program that included requirements for bonding. In a February 2017 update, an agency official said that data standards are in process of being adjusted and guidance will be provided in the coming months that clearly identify an action code for future action on bonds, including an adequacy review. Additionally, BLM is continuing to work on its Mining, Lands, and Records System as a replacement to LR2000, which will include additional capabilities and other updates that LR2000 does not have. We will continue to monitor progress made to address this recommendation.
    Director: Mark L. Goldstein
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: The Secretary of the Department of Homeland Security should direct FPS to develop and implement a strategy for using covert-testing data and data on prohibited items to improve FPS's security-screening efforts. The strategy should, at a minimum, aim to ensure that: (1) covert-testing data are used to systematically monitor, review, and improve performance nationwide; (2) covert-testing data are used to determine which testing scenarios will be implemented or reinstated; and (3) data on prohibited items are analyzed to determine the reasons for wide variations in the number of reported prohibited-items detected across buildings and to assist with managing the screening process and informing policy.

    Agency: Department of Homeland Security
    Status: Open

    Comments: As of June 2016, implementation of this recommendation was in process, according to the Federal Protective Service (FPS). FPS provided no additional information, but plans to update GAO in the coming weeks on the status of this and other open recommendations.
    Director: Mark Goldstein
    Phone: (202) 512-2834

    2 open recommendations
    Recommendation: GSA should examine incorporating successful management practices--such as consistently involving tenants at various stages of the project--into its capital investment process to ensure that projects are managed efficiently and that tenant disruptions are minimized.

    Agency: General Services Administration
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To ensure that GSA's green Recovery Act projects meet relevant requirements, GSA should analyze environmental outcomes against relevant requirements for each of its full and partial-modernization Recovery Act projects and apply any lessons to future projects.

    Agency: General Services Administration
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: David Wise
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To enhance the transparency of the FRPP data and help GSA make more informed decisions regarding the planning, effective and efficient management, and disposal of civilian warehouse assets, in GSA's landlord role, which is performed by the Public Buildings Service, and as part of its efforts to address our 2012 recommendation to develop and publish a comprehensive 5-year capital plan, GSA should develop and implement a strategy specific to warehouses. This strategy should apply capital-planning leading practices, involving prioritization and long-term planning, to the warehouse portion of GSA's portfolio.

    Agency: General Services Administration
    Status: Open

    Comments: The General Services Administration (GSA) analyzed warehouse data and determined that the existing tools and processes are the most appropriate way to treat warehouses because these tools and processes consider warehouses within the context of local markets, client agencies, and GSA's short and long-term investment plans. However, GSA continues to lack a strategic approach to prioritize warehouses and make long-term, informed decisions about government warehouse space. Further, in light of GSA's aging warehouse inventory and agencies' modern-day storage needs, there is potentially a growing gap between what GSA can provide from the government's owned portfolio and what the tenant agencies require. Because the agency lacks a strategy focused on its warehouse portfolio, GSA may have limited ability to address this potentially growing gap as well as the unique challenges facing GSA's warehouse portfolio. Such a strategy would enable GSA and tenant agencies to prioritize their needs and take a long-term view of the warehouse inventory to support better informed decisions. We will follow-up with GSA regarding this recommendation, which is intended to enhance GSA's existing tools and processes, as they relate to warehouses.
    Director: Gomez, Jose A
    Phone: (202) 512-3841

    2 open recommendations
    Recommendation: To promote forward-looking construction and rebuilding efforts while FEMA phases out most subsidies, the Secretary of the Department of Homeland Security should direct FEMA to consider amending NFIP minimum standards for floodplain management to incorporate, as appropriate, forward-looking standards, similar to the minimum standard adopted by the Hurricane Sandy Rebuilding Task Force.

    Agency: Department of Homeland Security
    Status: Open

    Comments: In March 2017, the Department of Homeland Security reaffirmed that they agreed with the recommendation, and would begin implementing it after implementing the statutory mandates in the Biggert-Waters Flood Insurance Reform Act of 2012. The Department estimated that it would begin implementing our recommendation in 2018 and complete its implementation by 2020.
    Recommendation: To promote greater resilience to climate change effects in U.S. agriculture, the Secretary of Agriculture should direct RMA to consider working with agricultural experts to recommend or incorporate resilient agricultural practices into their expert guidance for growers, so that good farming practices take into account longterm agricultural resilience to climate change.

    Agency: Department of Agriculture
    Status: Open

    Comments: In May 2016, USDA issued Building Blocks for Climate Smart Agriculture and Forestry: Implementation Plan and Progress Report as USDA's framework for helping farmers, ranchers, and forestland owners respond to climate change, through voluntary and incentive-based actions. The report establishes long-term goals for improving agricultural resilience to climate change, which could reduce federal fiscal exposure for federally-insured crops. However, USDA has framed its resilience-building actions for producers as voluntary, rather than incorporating them into the good farming practices required to be eligible for insurance payouts. As a result, it is unclear to what extent federal crop insurance policyholders will use the information provided to improve their resilience.
    Director: David J.Wise
    Phone: (202) 512-2834

    6 open recommendations
    Recommendation: To ensure that properties determined as suitable and available are more likely to be practical for homeless assistance and that Federal Register reporting is not redundant, Congress should revisit the scope of properties to be reported to HUD with respect to the types of properties that may be less likely to be useful to assist the homeless and the frequency of Federal Register reporting.

    Agency: Congress
    Status: Open

    Comments: Two companion bills were introduced in the 114th Congress that address this matter. S. 2375 and HR 4465, "The Federal Asset Sale and Transfer Act of 2015/16" would require the list of available properties to assist the homeless be available on HUD and GSA websites rather than in the Federal Register. In addition, the bills would enable buildings not optimal for homeless assistance to be listed for sale more quickly. Both bills have been reported by their respective committees and placed on the Senate Legislative Calendar. When we confirm what additional actions the US Congress has taken in response to the this matter, we will provide updated information.
    Recommendation: To improve HUD's database on Title V homeless assistance properties, HUD should modify its existing database or create an electronic, searchable database to meet reporting needs to the extent that the benefits outweigh the costs.

    Agency: Department of Housing and Urban Development
    Status: Open

    Comments: When we confirm what actions HUD has taken in response to this recommendation, we will provide updated information.
    Recommendation: HUD, General Services Administration, HHS, and USICH should work together to address the challenges that homeless assistance providers face with the Title V homeless assistance program by (1) identifying what kinds of properties are most practical for homeless assistance, and (2) developing a web-based source of information on the program for homeless assistance providers.

    Agency: Department of Housing and Urban Development
    Status: Open

    Comments: When we confirm what actions HUD has taken in response to this recommendation, we will provide updated information.
    Recommendation: HUD, General Services Administration, HHS, and USICH should work together to address the challenges that homeless assistance providers face with the Title V homeless assistance program by (1) identifying what kinds of properties are most practical for homeless assistance, and (2) developing a web-based source of information on the program for homeless assistance providers.

    Agency: Department of Health and Human Services
    Status: Open

    Comments: When we confirm what actions HHS has taken in response to this recommendation, we will provide updated information.
    Recommendation: HUD, General Services Administration, HHS, and USICH should work together to address the challenges that homeless assistance providers face with the Title V homeless assistance program by (1) identifying what kinds of properties are most practical for homeless assistance, and (2) developing a web-based source of information on the program for homeless assistance providers.

    Agency: General Services Administration
    Status: Open

    Comments: GSA has made several minor changes to its McKinney-Vento Homeless Assistance website (a module of www.disposal.gsa.gov) during the two years since the report was issued. Specifically, GSA added a link to USICH and repaired some other links that were non-functional, but GSA has not made any other substantive changes to the site. The agencies have not yet worked together to develop a web-based source of information on the program.
    Recommendation: HUD, General Services Administration, HHS, and USICH should work together to address the challenges that homeless assistance providers face with the Title V homeless assistance program by (1) identifying what kinds of properties are most practical for homeless assistance, and (2) developing a web-based source of information on the program for homeless assistance providers.

    Agency: United States Interagency Council on Homelessness
    Status: Open

    Comments: When we confirm what actions USICH has taken in response to this recommendation, we will provide updated information.
    Director: Steve Lord
    Phone: (202) 512-6722

    1 open recommendations
    Recommendation: In order to improve the quality of the data collected on specific land-use agreements (i.e., sharing, outleases, licenses, and permits), enhance the monitoring of its revenue process and monitoring of agreements, and improve the accountability of the VA in this area, the Secretary of Veterans Affairs should develop mechanisms to monitor the billing and collection of revenues for land-use agreements to help ensure that transactions are promptly and accurately recorded at the three medical centers.

    Agency: Department of Veterans Affairs
    Status: Open

    Comments: Veterans Affairs-Veterans Health Administration officials are currently updating their policies on Sharing Use of Space. Veterans Affairs-Veterans Health Administration Office of Enterprise Management will provide support to the agency's office of Finance, as needed, on the process for recognition of revenue, billing, collections, and for financial reporting to ensure completeness of financial data for land use agreements. Agency officials began working on the Capital Asset Inventory validation report. Upon completion, the report will be provided to agency field staff for action on updating the database.
    Director: Maurer, Diana C
    Phone: (202) 512-9627

    1 open recommendations
    Recommendation: To help ensure the accuracy of its Senior Federal Official Travel Reports, the Administrator of GSA should collect additional information from agencies on instances where travel is not being reported because of an exemption for intelligence agencies, as opposed to some other reason, and include such information in its reports where departmental data do not include trips pursuant to an agency's exercise of a reporting exemption.

    Agency: General Services Administration
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Wise, David J
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To provide increased transparency about the funding amounts agencies are spending to maintain their assets and manage their backlogs, the Director of OMB should require the OMB Deputy Director for Management, as chair of the FRPC, in collaboration and consultation with FRPC member agencies, to collect information--through FRPP or other mechanisms--on funding agencies annually spent to address existing deferred maintenance and repair deficiencies and report summary level information in the FRPC's fiscal year report.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: As of December 2015, OMB had worked with the FRPC to develop a method to collect annual recurring maintenance and repair data in the FRPP. This effort includes (1) developing separate definitions for "operations" and "maintenance" costs, which are currently reported in the FRPP as a combined cost number, and (2) defining a methodology that agencies can use to consistently collect and report annual deferred maintenance and repair expenditures. OMB expects these actions to be completed by the fiscal year 2018 FRPP reporting cycle. As of March 28, 2017, OMB had not provided GAO with any additional updates regarding the status of this recommendation..
    Director: Wise, David J
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To better ensure the quality of both the more detailed data that agencies collect on their structures and the summary information submitted in the FRPP, the Director of the Office of Management and Budget should, in collaboration with FRPC, develop guidance to improve agencies' internal controls to produce consistent, accurate, and reliable data on their structures.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: When we confirm the actions that OMB has taken in response to this recommendation, we will provide updated information.
    Director: Wise, David J
    Phone: (202) 512-2834

    1 open recommendations
    Recommendation: To improve future real property cost-savings initiatives and promote reliability and transparency, the Director of OMB, in collaboration with Federal Real Property Council agencies, develop clear and specific standards for: (1) identifying and reporting savings that help ensure common understanding of the various types of cost savings; (2) consistently reporting across categories and agencies; and (3) sufficiently documenting, validating, and reviewing results.

    Agency: Executive Office of the President: Office of Management and Budget
    Status: Open

    Comments: In March 2015, GAO met with OMB officials about their implementation of a new cost estimating model that would largely implement this recommendation. OMB officials said they had engaged a contractor to develop the model and in the coming months they would be contacting member agencies on the Federal Real Property Council to obtain their feedback, with hopes of eventually incorporating the model into ongoing real property reform efforts. As of May 2016, GAO was inquiring about the status of this effort and was anticipating a meeting with OMB in the coming weeks to discuss this and other related real property efforts aimed at addressing GAO's high risk designation for this area.
    Director: Rusco, Franklin W
    Phone: (202) 512-3841

    2 open recommendations
    Recommendation: The Secretary of the Interior should direct the Director of the Bureau of Land Management to take steps, including making changes to AFMSS, and in any new system that replaces AFMSS, to improve the ability of staff to identify wells that are a high priority for environmental inspection and to incorporate information on the inspection history of wells into the environmental inspection prioritization process.

    Agency: Department of the Interior
    Status: Open

    Comments: BLM concurred with the recommendation and has initiated action to update its Application for permit to drill (APD) permit processing system. This new system will be known as AFMSS II and, when fully implemented, may address GAO's recommendations. Currently, BLM's actions are insufficient to close this recommendation because they have not completed the updates to AFMISS. Specifically, BLM has not completed its update of AFMSS II to cover environmental inspections. We will continue to follow up with BLM as the agency continues to take action to improve its well tracking system. As of September 2017, BLM said it intends to update AFMSS II to cover environmental issues but has not yet done so.
    Recommendation: The Secretary of the Interior should direct the Director of the Bureau of Land Management to take steps to ensure that environmental violations or problems and enforcement actions are documented in a consistent manner.

    Agency: Department of the Interior
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Trimble, David C
    Phone: (202)512-9338

    1 open recommendations
    Recommendation: To improve cohesion in the management and operation of EPA's laboratories, the Administrator of EPA should establish a top-level science official with the authority and responsibility to coordinate, oversee, and make management decisions regarding major scientific activities throughout the agency, including the work of all program, regional, and ORD laboratories.

    Agency: Environmental Protection Agency
    Status: Open

    Comments: EPA took some steps toward establishing a top-level science official with responsibilities to coordinate and oversee the laboratories, but the agency did not expand this official's authority to make management decisions regarding scientific activities for the laboratories. In 2012, EPA expanded the responsibilities of the agency's Science Adviser to coordinate, oversee, and make recommendations to EPA's Administrator regarding major scientific activities across the agency, including the work of all regional, program, and Office of Research and Development laboratories. However, as of March 2017, the agency has not granted the Science Adviser the authority to make management decisions. For example, the laboratories do not report directly to the Science Adviser; instead, they continue to operate under the direction of 15 senior officials using 15 different organizational and management structures. In addition, the Science Adviser does not have authority over laboratory budgets, workforce, and infrastructure.
    Director: Khan, Asif A
    Phone: (202)512-3000

    1 open recommendations
    Recommendation: The Secretary of Defense should direct the military department Chief Management Officers, in consultation with the Under Secretary of Defense (Comptroller) and the Under Secretary of Defense for Acquisition, Technology, and Logistics, as appropriate, after defining the cost accounting requirements, to utilize the requirements as input to the ERPs to help ensure that the ERPs will provide the capability to identify and aggregate cost information for the department's assets in accordance with DOD's defined requirements.

    Agency: Department of Defense
    Status: Open

    Comments: DOD's military departments are in the process of implementing Enterprise Resource Planning (ERPs). At least one of these ERPs does not currently include cost accumulation and reporting for military equipment assets. DOD's FIAR plan efforts, which, according to officials, include systems enhancements are still on-going to address this recommendation. The status of this recommendation is open.