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    Subject Term: "Electronic records management"

    3 publications with a total of 6 open recommendations
    Director: White, James R
    Phone: (202)512-3000

    1 open recommendations
    Recommendation: Congressmay wish to consider amending the Internal Revenue Code to authorize IRS to assess penalties on preparers for failure to comply with section 6011(e)(3).

    Agency: Congress
    Status: Open

    Comments: A bill was introduced on June 28, 2011, which would have amended electronic filing requirements for paid preparers. This included language amending section 6695 of the Internal Revenue Code to include a penalty of $50 for failure to electronically file returns under section 6011 (e)(3). However, this bill was never enacted. As of March 2017, there are no bills pending that would provide IRS with authority to penalize paid preparers for failure to electronically file returns as GAO recommended
    Director: Brown, Orice Williams
    Phone: (202)512-5837

    3 open recommendations
    Recommendation: To improve strategic planning, performance management, and program oversight within and related to NFIP, the Secretary of DHS should direct the FEMA Administrator to develop a comprehensive workforce plan according to PKEMRA that identifies agency staffing and skills requirements, addresses turnover and staff vacancies, and analyzes FEMA's use of contractors.

    Agency: Department of Homeland Security
    Status: Open

    Comments: According to FEMA officials, as of July 2016, FEMA is in the process of developing a Workforce Strategic Plan they say will contribute to organizational performance and mission by enabling FEMA to align the overall workforce with strategic priorities. FEMA expected to complete the plan by the first quarter of FY2017. As of December 2016, FEMA officials said they were still working to implement this recommendation and agreed to provide us with an update of their progress.
    Recommendation: To improve FEMA's policies, procedures, and systems for achieving NFIP's program goals, the Secretary of DHS should direct the FEMA Administrator to consider the costs and benefits of implementing an interim system for FEMA and updating its document management policies and procedures while waiting for DHS to implement an agencywide electronic document management system.

    Agency: Department of Homeland Security
    Status: Open

    Comments: FEMA officials stated that, as of July 2016, FEMA is working to pilot an Electronic Records Management System (ERMS). They said that they expected to have all email records in an electronic state by December 31, 2016, and all records in an electronic state by December 31, 2019. They said that they expect the end state in 2019 to meet the Presidential Directive and NARA guidelines. As of December 2016, FEMA officials said they were still working to implement this recommendation and agreed to provide us with an update of their progress.
    Recommendation: To improve FEMA's policies, procedures, and systems for achieving NFIP's program goals, the Secretary of DHS should direct the FEMA Administrator to establish timelines for and complete the development and implementation of FEMA's revised acquisition process, in line with the DHS Acquisition Directive 102-01, including a rollout process with staff training and a mechanism to better ensure that all acquisitions undergo the necessary reviews.

    Agency: Department of Homeland Security
    Status: Open

    Comments: FEMA officials stated that, as of July 2016, a Disaster Acquisitions Response Team (DART) was in place along with metrics in place to monitor the team's success. They said they had also awarded a contract to serve as a contract file repository and that previously scanned contract files would be uploaded by December 31, 2016. As of December 2016, FEMA officials said they were still working to implement this recommendation and agreed to provide us with an update of their progress.
    Director: Stephenson, John B
    Phone: (202)512-6225

    2 open recommendations
    Recommendation: To ensure that EPA's library network continues to meet its users' needs, the Administrator of EPA should, in future assistance agreements, make explicit that EPA can include in the agency's public online database, without obtaining prior permission from the copyright holder, any documents produced under the agreements.

    Agency: Environmental Protection Agency
    Status: Open

    Comments: EPA developed a draft agencywide implementation plan to make research publications and data resulting from contracts and assistance agreements freely available to the public. EPA is currently in the process of revising the draft plan in response to comment from the Office of Science and Technology Policy (OSTP). As of September 2016, EPA plans to submit the final document to OSTP soon. In the meantime, EPA?s Office of Research and Development (ORD) began implementing increased public access to intramural research publications and associated data in January 2016. ORD has also established a Memorandum of Understanding with the National Institutes of Health to use PubMed Central as the public-use repository for intramural research publications.
    Recommendation: To ensure that EPA's library network continues to meet its users' needs, and for future assistance agreements where EPA cannot make such an arrangement, EPA should digitize documents produced under the agreements and make them available to federal employees and other authorized users for federal government purposes.

    Agency: Environmental Protection Agency
    Status: Open

    Comments: EPA has developed a draft agencywide implementation plan to make research publications and data resulting from contracts and assistance agreements freely available to the public. EPA is currently in the process of revising the draft plan in response to comment from the Office of Science and Technology Policy (OSTP). As of September 2016, EPA plans to submit the final document to OSTP soon.