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    Subject Term: "Department of Defense contractors"

    13 publications with a total of 45 open recommendations including 2 priority recommendations
    Director: Brenda S. Farrell
    Phone: (202) 512-3604

    7 open recommendations
    Recommendation: The DOD Inspector General should assess the feasibility of collecting additional workload data, such as the amount of direct and indirect labor hours associated with each case, and including such data in future personnel requirements assessments, as appropriate. (Recommendation 1)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should report regularly to Congress on the timeliness of civilian and contractor investigations, including those contractor and subcontractor cases exceeding the 180-day timeliness requirement. (Recommendation 2)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should implement a process to document employee recusals and impairments to independence and incorporate such information into an aggregate-level evaluation of threats to DODIG's independence. (Recommendation 3)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should establish and clearly communicate a declination policy for nondiscretionary cases in the AI Investigations Manual or other guidance, and align this policy with the intake policy. (Recommendation 4)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should revise the existing internal controls checklist to include all key case-file documentation and required investigative events. (Recommendation 5)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should work in coordination with the Secretary of Defense, the Under Secretary of Defense for Intelligence, and the inspectors general of the defense intelligence components to establish a process to fully implement the requirements of Directive-Type Memorandum 13-008 so that DODIG (1) receives notifications of all allegations received by the components, (2) reviews all component determinations to not investigate allegations, and (3) reviews all investigations conducted by the components. (Recommendation 6)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: The DOD Inspector General should develop quality performance measures and enhance existing timeliness performance measures to reflect key attributes of successful performance measures. At minimum, these measures should be clear, quantifiable, and objective, and they should include a baseline assessment of current performance. (Recommendation 7)

    Agency: Department of Defense: Office of the Inspector General
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Merritt, Zina Dache
    Phone: (202) 512-5257

    1 open recommendations
    Recommendation: To help ensure that DLA has a plan that can effectively guide corrective actions relating to identified deficiencies in its defective spare parts restitution and removal process, the Secretary of Defense should direct the Director of DLA to strengthen its plan to fully address all four of the mandated elements. These include: (1) coordination to pursue restitution, (2) inventory search, (3) return of defective parts, and (4) restitution in appropriate form.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Brenda S. Farrell
    Phone: (202) 512-3604

    11 open recommendations
    Recommendation: To help the Air Force in its effort to address UAS pilot shortfalls, and to help ensure that the Air Force strategies to address UAS pilot shortages are tailored to address remaining issues, such as the significant amount of pilots who are temporarily assigned to the UAS pilot career, the limited amount of cadet interest in the UAS pilot career, and the workload of UAS pilots, the Secretary of Defense should direct the Secretary of the Air Force to revise the Get Well Plan to address these issues.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Air Force in its effort to address UAS pilot shortfalls, and to help the Air Force ensure that its strategies are having the intended effects, the Secretary of Defense should direct the Secretary of the Air Force to monitor the extent to which that achieving the human capital goals in its strategy helps the Air Force achieve its programmatic goals.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Air Force in its effort to address UAS pilot shortfalls, and to help the Air Force ensure that it is poised to meet future needs for UAS pilots, the Secretary of Defense should direct the Secretary of the Air Force to explore the potential use of additional flexibilities that would enable it to increase the number of UAS pilots in its workforce.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help the Army identify challenges that UAS pilots face in completing their training, the Secretary of Defense should direct the Secretary of the Army to collect feedback from UAS pilots in UAS units, such as by surveying, or conducting focus groups with them.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help the Army identify challenges that UAS pilots face in completing their training, the Secretary of Defense should direct the Secretary of the Army to incorporate such feedback into the Army's strategy to address UAS training shortfalls.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help ensure that Army Shadow units meet minimum training requirements, the Secretary of Defense should direct the Secretary of the Army to revise its strategy to address UAS training shortfalls to ensure that it is fully tailored to address training issues and address factors such as lack of adequate facilities, lack of access to airspace, and the inability to fly more than one UAS at a time.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help the Army ensure that it is basing its decisions to select individuals for UAS pilot training on sound evidence and to help it take advantage of the key benefits associated with effective personnel selection that could include reducing training costs, improving job performance, improving retention of qualified personnel, enabling leadership development, and enhancing organizational effectiveness, the Secretary of Defense should direct the Secretary of the Army to validate that the Armed Services Vocational Aptitude Battery is an effective predictor of UAS pilot candidate performance in UAS pilot training and job performance.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help the Army ensure that it is basing its decisions to select individuals for UAS pilot training on sound evidence and to help it take advantage of the key benefits associated with effective personnel selection that could include reducing training costs, improving job performance, improving retention of qualified personnel, enabling leadership development, and enhancing organizational effectiveness, the Secretary of Defense should direct the Secretary of the Army to assess existing research that has been performed that identifies UAS pilot competencies.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help the Army in its effort to address UAS unit training shortfalls, and to help the Army ensure that it is basing its decisions to select individuals for UAS pilot training on sound evidence and to help it take advantage of the key benefits associated with effective personnel selection that could include reducing training costs, improving job performance, improving retention of qualified personnel, enabling leadership development, and enhancing organizational effectiveness, the Secretary of Defense should direct the Secretary of the Army to incorporate relevant findings from such research into the Army's approach for selecting UAS pilot candidates, as appropriate.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help address personnel shortages and meet mission needs cost effectively, the Office of the Secretary of Defense, through the Under Secretary of Defense (Personnel & Readiness) should direct the Air Force and the Army to evaluate the workforce mix and the use of federal civilians for UAS pilot positions.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help address personnel shortages and meet mission needs cost effectively, the Office of the Secretary of Defense, through the Under Secretary of Defense (Personnel & Readiness) should direct the Air Force and the Army to conduct cost analyses consistent with DOD guidance to inform their workforce decisions and ensure cost effectiveness of the UAS pilot workforce mix.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Marie A. Mak
    Phone: (202) 512-4841

    3 open recommendations
    Recommendation: To provide greater compliance with the GIDEP reporting requirement among the DOD components and their defense supplier-base, the Undersecretary of Defense for Acquisition, Technology and Logistics should establish mechanisms for department-wide oversight of defense agencies' compliance with the GIDEP reporting requirement.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: In providing comments to this report DOD concurred with this recommendation but has not completed actions to implement it. DOD stated that it will issue new DOD Instruction covering the use of GIDEP, as well as a companion DOD manual, to include identification of roles and responsibilities for submission of reports and oversight of such submission. Both documents are expected to be completed by the end of the second quarter fiscal year 2018.
    Recommendation: To provide greater compliance with the GIDEP reporting requirement among the DOD components and their defense supplier-base, the Undersecretary of Defense for Acquisition, Technology and Logistics should develop a standardized process for determining the level of evidence needed to report a part as suspect counterfeit in GIDEP, such as a tiered reporting structure in GIDEP that provides an indication of where the suspect part is in the process of being assessed.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: In providing comments to this report DOD concurred with this recommendation but has not completed actions to implement it. DOD stated that it will issue new DOD Instruction covering the use of GIDEP, as well as a companion DOD manual, to include identification of roles and responsibilities for submission of reports and oversight of such submission. Both documents are expected to be completed by the end of the second quarter of fiscal year 2018.
    Recommendation: To provide greater compliance with the GIDEP reporting requirement among the DOD components and their defense supplier-base, the Undersecretary of Defense for Acquisition, Technology and Logistics should develop guidance for when access to GIDEP reports should be limited to only government users or made available to industry.

    Agency: Department of Defense: Office of the Secretary of Defense: Office of the Under Secretary of Defense for Acquisition, Technology, and Logistics
    Status: Open

    Comments: In providing comments to this report DOD concurred with this recommendation but has not completed actions to implement it. DOD stated that it will issue new DOD Instruction covering the use of GIDEP, as well as a companion DOD manual, to include identification of roles and responsibilities for submission of reports and oversight of such submission. Both documents are expected to be completed by the end of the second quarter of fiscal year 2018.
    Director: Brenda S. Farrell
    Phone: (202) 512-3604

    1 open recommendations
    Recommendation: To help ensure that Congress has the necessary information to provide effective oversight over DOD's workforces, the Secretary of Defense should direct the Office of the Under Secretary of Defense, in collaboration with the Under Secretary of Defense for Personnel and Readiness, to address ongoing requirements in section 955 and include this information in status reports that accompany the President's budget request for fiscal years 2017 and 2018. The information to be included in future status reports includes (1) a comprehensive description of a plan to achieve savings for the civilian workforce and contractor workforce for fiscal year 2012 through fiscal year 2017; (2) a description demonstrating that the plan is consistent with policies and procedures implementing workforce-management laws and steps the department is taking to ensure that no unjustified transfers between workforces take place as part of the implementing plan; (3) status reports to be included in the President's budget request for fiscal years 2017 and 2018 describing the implementation of the plan in the prior year; (4) the cost of covered civilian personnel and military basic pay for fiscal years 2012 through 2017, and an assessment of these costs in regard to their compliance with the statutory requirements set forth in section 955; and (5) an explanation for any shortfall in its reductions for the civilian and contractor workforces, and a description of actions DOD is taking to achieve the required savings.

    Agency: Department of Defense
    Status: Open

    Comments: Update September 2016: In DOD's most recent status report issued in February 2016, DOD did not fully address our recommendations.
    Director: Cary Russell
    Phone: (202) 512-5431

    6 open recommendations
    including 1 priority recommendation
    Recommendation: To enable AFRICOM's component commands to better plan, advise, and coordinate for OCS, the AFRICOM Commander, as part of AFRICOM's ongoing efforts to update related guidance and emphasize the importance of OCS integration at the subordinate command level, should direct the service components to designate elements within their respective staffs to be responsible for coordinating OCS, and consider the establishment of an OCS Integration Cell or similar structure with these dedicated OCS personnel, as needed.

    Agency: Department of Defense: U.S. Africa Command
    Status: Open

    Comments: In July 2016, AFRICOM officials stated that there are clear advantages and benefits to establishing an OCSIC at Service-component level. USAFRICOM, as a geographic combatant command, assigns operational missions to subordinate commands for execution, including operational contract support (OCS) tasks. Joint Pub 4-10, as augmented by AFRICOM Command Instruction (ACI) 4800.01 A, specifies the tasks and functions in support of OCS that Service Components must execute. Service Components determine the most appropriate organizational structure best suited to meet its assigned mission. i.e. establishment of an OCSlC as deemed necessary. However, service components have indicated that guidance clarifying the circumstances under which they should establish OCSICs would be helpful. As such, this recommendation will remain open at this time.
    Recommendation: To enable AFRICOM's component commands to better plan, advise, and coordinate for OCS, the AFRICOM Commander, as part of AFRICOM's ongoing efforts to update related guidance and emphasize the importance of OCS integration at the subordinate command level, should clarify under what conditions a subordinate joint force command, such as Combined Joint Task Force-Horn of Africa, should establish an OCS Integration Cell.

    Agency: Department of Defense: U.S. Africa Command
    Status: Open

    Comments: AFRICOM officials told us that USAFRICOM J4 conducted a staff assistance visit (SA V) at CJTF-HOA from 16-19 August 2015. It was recommended that ClTF-HOA establish an OCS Working Group (OCSWG) that is owned b) the ClTF-HOA J4. The OCSWG is a doctrinal working group and would contain designated cross-functional staff members to enable OCS planning and policy generation as well as Oversee contractor management issues. Other OCS recommendations were made to the CJTF-HOA J4 that included adding permanent OCS billets to the J4 and executing OCSIC tasks. This recommendation will remain open at this time.
    Recommendation: To enable AFRICOM to better identify, address, and mitigate OCS readiness gaps at its component commands before inaccurate information is incorporated into formal defense readiness reporting systems, the AFRICOM Commander should clarify the scorecard process, including assessment standards, for OCS Readiness Scorecards to ensure that evaluators can accurately assess subordinate commands' OCS capabilities.

    Agency: Department of Defense: U.S. Africa Command
    Status: Open

    Comments: In July 2016, AFRICOM officials stated that while the OCS score card may be considered a best practice in the OCS execution in the AFRICOM AOR, it is not a replacement for the Defense Readiness Reporting System (DRRS) to report OCS. This recommendation will remain open at this time.
    Recommendation: To enable AFRICOM to comprehensively and consistently account for contractor personnel in Africa, the Secretary of Defense, in coordination with the Chairman of the Joint Chiefs of Staff, should direct Joint Staff to clarify what types of contractor personnel should be accounted for in its guidance on personnel status reports.

    Agency: Department of Defense
    Status: Open

    Comments: DOD has taken steps to clarify what types of contractor personnel should be accounted for in its guidance on personnel status reports, but revision of that guidance is ongoing. According to Joint Staff officials in August 2016, USAFRICOM has not yet incorporated its local policies and standards into the CJCSM 3150.13C as the manual is up for review by the Joint Staff and is projected to be completed by Spring 2017. Additionally, in February 2016, a class deviation became effective for the USAFRICOM area of responsibility (AOR). This deviation superseded Class Deviations 2014-O0005, and 2015-O0003. The deviation stated that contracting officers shall incorporate clause 252.225-7980, Contractor Personnel Performing in the United States Africa Command Area of Responsibility, in lieu of the clause at DFARS 252.225-7040, Contractor Personnel Supporting U.S. Armed Forces Deployed Outside the United States, in all solicitations and contracts, including solicitations and contracts using FAR part 12 procedures for the acquisition of commercial items that will require contractor personnel to perform in the United States Africa Command (USAFRICOM) area of responsibility. In addition, to the extent practicable, contracting officers shall modify current, active contracts with performance in the USAFRICOM AOR to include the clause 252.225-7980. The USAFRICOM Commander has identified a need to utilize the Synchronized Pre-deployment and Operational Tracker for all contracts performed in the AOR during all operational phases (including Phase 0), not limited to declared contingency operations. However, until guidance clarifying what types of contractor personnel is finalized, this recommendation will remain open.
    Recommendation: To enable AFRICOM to comprehensively and consistently account for contractor personnel in Africa, the AFRICOM Commander should develop area of responsibility-wide contractor personnel accountability guidance on or before December 2015, when the current guidance expires, that clarifies which types of contractor personnel should be accounted for using SPOT, and when SPOT accountability requirements should be incorporated into contracts.

    Agency: Department of Defense: U.S. Africa Command
    Status: Open

    Comments: In July 2016, AFRICOM officials told us Defense Federal Acquisition Regulation Supplement (DFARS) 252.225-7980 (Class Deviation 2016-00008), Contractor Personnel Performing in the United States Africa Command Area of Responsibility was published in June 2016. This clause requires the use of the Synchronized Pre-Deployment and Operational Tracker (SPOT) to account for all Contractor Authorized to Accompany the Force (CAAF), United States and third-country national contractors (TCNs), all private security contractors. and all other contractor personnel authorized to carry weapons when performing in the AFRICOM AOR on all DoD contracts, regardless of the contract amount or period of performance. Furthermore. the DoD contractor is required to submit to the cognizant contracting officer for SPOT reporting and aggregate count of all local national employees performing in the AFRICOM AOR. by country of performance, for 30 days or longer under a contract valued at or above $150.000. This recommendation will remain open at this time.
    Recommendation: To ensure that combatant commands are not contracting with entities that may be connected to or supporting prohibited organizations, the Secretary of Defense, in coordination with the Chairman of the Joint Chiefs of Staff, should develop guidance that clarifies the conditions under which combatant commands should have a foreign vendor vetting process or cell in place to determine whether potential vendors actively support any terrorist, criminal, or other sanctioned organizations, including clarifying when combatant commands should develop procedures for transmitting the names of any vendors identified through this process for inclusion in prohibited entities lists in the appropriate federal contracting databases, such as the System for Award Management.

    Agency: Department of Defense
    Status: Open
    Priority recommendation

    Comments: As of October 2016, DOD has taken steps to develop foreign vendor vetting guidance, but that guidance is in the process of being drafted. According to Joint Staff officials in August 2016, as required by NDAA for FY2015, Section 841(d)(1), the Director, Defense Procurement & Acquisition Policy, issued Class Deviation 2015-O0016, Prohibition on Providing Funds to the Enemy and Authorization of Additional Access to Records, effective September 15, 2015. Also, Joint Staff has drafted a Directive Type Memorandum (DTM)on foreign vendor vetting. When issued, the DTM will assign responsibility to each of the Combatant Commanders to establish a foreign vendor program in their respective Areas of Responsibility in accordance with NDAA for FY2015, Sections 841, 842 and 843. However, until the DTM is issued, this recommendation will remain open.
    Director: Michele Mackin
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: If Congress re-authorizes RIP then, to improve visibility and management of DOD's ability to transition technologies through the program, the Secretary of Defense should direct the Under Secretary of Defense for Acquisition, Technology, and Logistics to establish an overall technology transition goal for RIP.

    Agency: Department of Defense
    Status: Open

    Comments: DOD has not established a technology transition goal for RIP. Although DOD non-concurred with the recommendation, it agreed there is a need to measure annually the transition rate for RIP. In 2016, DOD officials stated they were working on ways to measure and assess technology transitions in the program and, in 2017, DOD did not provide any further update on the status of these efforts, when GAO requested. Until DOD obtains better visibility on RIP technology transition performance, it does not have the data it needs to set an informed technology transition goal.
    Director: Cary B. Russell
    Phone: (202) 512-5431

    5 open recommendations
    Recommendation: To help improve DOD, State, and USAID's ability to track contracts and contractor personnel in contingency operations and to ensure SPOT-ES cost estimates are accurate and comprehensive, the Under Secretary of Defense for Personnel and Readiness should, in coordination with the Under Secretary of Defense for Acquisition, Technology and Logistics direct the system's program office to regularly update its life-cycle cost estimate to include defining and assessing its plans for SPOT-ES.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help improve DOD, State, and USAID's ability to track contracts and contractor personnel in contingency operations and to help improve timeliness and reliability of data in SPOT-ES, the Secretary of Defense should direct Defense Procurement and Acquisition Policy officials, through the Under Secretary of Defense for Acquisition, Technology and Logistics, to ensure that contracting officers use available mechanisms to track contractor performance of SPOT data entry, such as its Contractor Performance Assessment Reporting System or other appropriate performance systems or databases.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help improve DOD, State, and USAID's ability to track contracts and contractor personnel in contingency operations and to enhance the value of SPOT-ES data, the Secretary of Defense should direct the Under Secretary of Defense for Personnel and Readiness to fully register SPOT-ES data in the DSE to make data visible and trusted, including taking the necessary steps related to authoritative data sources.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help improve DOD, State, and USAID's ability to track contracts and contractor personnel in contingency operations and to help ensure that DOD possesses the capability to collect and report statutorily required information and to clarify responsibilities and procedures, the Secretary of Defense should direct the Under Secretary of Defense for Acquisition, Technology and Logistics to update SPOT provisions during the process of updating operational contract support guidance.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Recommendation: To help improve DOD, State, and USAID's ability to track contracts and contractor personnel in contingency operations and to provide clarity about expectations for the Joint Asset Movement Management System (JAMMS) that can help improve the timeliness and reliability of data for SPOT-ES from JAMMS uploads, the Secretary of Defense should direct the Chairman of the Joint Chiefs of Staff, in coordination with the combatant commanders, to develop comprehensive guidance regarding the purpose of JAMMS and its role in supporting plans for different types of missions. Such guidance could include direction on the number and location of JAMMS terminals and how frequently JAMMS's data should be uploaded into SPOT-ES to meet DOD's information needs.

    Agency: Department of Defense
    Status: Open

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.
    Director: Timothy J. DiNapoli
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: To maximize the potential value of the MPNDI pilot program, the Under Secretary of Defense for Acquisition, Technology and Logistics should identify whether there are opportunities to test flexibilities or streamlined procedures that are not otherwise available under existing authorities.

    Agency: Department of Defense: Office of the Under Secretary of Defense for Acquisition, Technology and Logistics
    Status: Open

    Comments: Congress expanded the applicability of the pilot program in Section 892 of the National Defense Authorization Act for Fiscal Year 2016. DOD has not yet identified if opportunities exist to test flexibilities or streamlined procedures that are not otherwise available under existing authorities, including under the expanded pilot program.
    Director: Chaplain, Cristina T
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: To ensure that satellites storage is fully considered at the beginning of the acquisition process for all satellite programs and sufficient detailed cost data are maintained, the Secretary of Defense should provide guidance regarding when and how to use storage in the acquisition process, and establish mechanisms so that more detailed data are maintained for use in evaluating the reasonableness of contractors' storage cost proposals and for informing DOD's oversight of satellite acquisitions.

    Agency: Department of Defense
    Status: Open

    Comments: In its response to the report, DOD concurred with the recommendation and noted that it is important to develop guidance regarding the use of satellite storage in the acquisition process. In addition, DOD agreed that it is important to establish mechanisms such that more detailed data are available to evaluate storage cost proposals and inform the oversight of satellite acquisitions. In October 2015, DOD provided GAO with draft language that it planned to include in the Space Systems chapter of the Defense Acquisition Guidebook (DAG) when the final chapter was to be published. In an August 24, 2016, response to a GAO inquiry regarding the language not appearing in the on-line version of the DAG, the office of the Under Secretary of Defense for Acquisition, Technology and Logistics (USD/AT&L) explained that the Space Systems chapter of the DAG had been deleted. USD/AT&L stated it was working to incorporate the proposed language in the next revision of the DAG, scheduled to be completed in December 2016. A September 12, 2017, search of DOD's on-line guidance did not locate any guidance related to satellite storage. DOD liaison was contacted, but no information has been provided yet as of September 2017.
    Director: Farrell, Brenda S
    Phone: (202) 512-3604

    4 open recommendations
    Recommendation: To improve DOD's estimates and comparisons of the full cost of its military, civilian, and contractor workforces and to improve DOD's methodology for estimating and comparing the full cost of its various workforces, the Secretary of Defense should direct the Office of Cost Assessment and Program Evaluation to further develop guidance for cost elements that users have identified as challenging to calculate, such as general and administrative, overhead, advertising and recruiting, and training.

    Agency: Department of Defense
    Status: Open

    Comments: According to DOD's April 2017 report on Comparing the Cost of Civilians and Contractors, DOD's Cost Assessment and Program Evaluation (CAPE) office is updating fiscal year 2017 estimates in its Full Cost of Manpower (FCoM) system to reflect separate officer and enlisted training costs. If more specific cost estimates are required, users of FCoM are directed to cost estimating tools operated by the military departments.
    Recommendation: To improve DOD's estimates and comparisons of the full cost of its military, civilian, and contractor workforces and to improve DOD's methodology for estimating and comparing the full cost of its various workforces, the Secretary of Defense should direct the Office of Cost Assessment and Program Evaluation to develop business rules for estimating the full cost of National Guard and Reserve personnel.

    Agency: Department of Defense
    Status: Open

    Comments: According to DOD's April 2017 report in Comparing the Cost of Civilians and Contractors, a cost estimating function for Reserve Component personnel far exceeds the combination of variables for developing active component and DOD civilian cost estimates. Due to the scope of the Full Cost of Manpower (FCoM) contract, OSD(CAPE) has not adopted this recommendation in terms of a web-based application. However, OSD(CAPE) intends to address general business rules for Reserve Component cost estimates in the next DoDI revision.
    Recommendation: To improve DOD's estimates and comparisons of the full cost of its military, civilian, and contractor workforces and to improve DOD's methodology for estimating and comparing the full cost of its various workforces, the Secretary of Defense should direct the Office of Cost Assessment and Program Evaluation, in coordination with the department's Office of the Actuary and appropriate federal actuarial offices, to reevaluate the inclusion and quantification of pension, retiree health care costs, and other relevant costs of an actuarial nature and make revisions as appropriate.

    Agency: Department of Defense
    Status: Open

    Comments: According to DOD's April 2017 report on Comparing the Cost of Civilians and Contractors, OSD(CAPE) has reviewed the inclusion of payments that the government makes to retirement and health benefits. All identified costs that are attributable to current retirees and past service of active civilian and military personnel, such as unfunded liabilities, are being revised in the cost estimating guidelines. OSD(CAPE) intends to incorporate these changes in the next DoDI revision and coordinate a review with the Office of the DoD Actuaty.
    Recommendation: To improve DOD's estimates and comparisons of the full cost of its military, civilian, and contractor workforces and to improve DOD's ability to estimate contractor support costs, the Secretary of Defense should direct the Office of Cost Assessment and Program Evaluation, consistent with established practices for developing credible cost estimates, to research the data sources it is currently using and reassess its contractor support data sources for use when determining contractor support costs.

    Agency: Department of Defense
    Status: Open

    Comments: According to DOD's April 2017 report on Comparing the Cost of Civilian and Contractors, the department's efforts to improve data sources are ongoing.
    Director: Russell, Cary B
    Phone: (202) 512-5431

    3 open recommendations
    including 1 priority recommendation
    Recommendation: To further the integration of operational contract support into all of the services' planning, the Secretary of Defense should direct the Secretaries of the Navy and Air Force to provide comprehensive service-wide guidance for the Navy, Marine Corps, and Air Force that describes how each service should integrate operational contract support into its respective organization to include planning for contingency operations.

    Agency: Department of Defense
    Status: Open
    Priority recommendation

    Comments: As of September 2017, the Marine Corps and Air Force has developed OCS guidance; however, the Navy has not. In September 2016, the Marine Corps published Marine Corps Order 4200.34 on the manning, equipping and training of OCS capability. The Corps has established a new task list to define OCS as an essential wartime fighting capability, which provides units the foundation and ability to establish Mission Essential Tasks (METs) needed to effectively and efficiently measure and report OCS mission readiness. Marine Corps also developed and published an OCS career progression plan. The Air Force has taken steps to incorporate OCS into existing guidance, and the Secretary of the Air Force issued a memorandum in April 2016 providing guidance on integrating OCS into the total force. Additionally, Air Force issued AFI 64-105, Contingency Contracting Support, in August 2016. The Navy has begun drafting-but not yet issued-an instruction for internal review. Until all the services issue OCS guidance, this recommendation will remain open.
    Recommendation: To further the integration of operational contract support into all areas of the operation planning process, the Secretary of Defense should direct the Chairman of the Joint Chiefs of Staff to focus its training about operational contract support, which is currently focused on the logistics planners, on training all planners at the combatant commands and components as necessary.

    Agency: Department of Defense
    Status: Open

    Comments: As of September 2017, DOD has taken steps to focus OCS training to all planners, including those outside the logistics directorate. In December 2015, the Joint Staff J7 certified the Joint OCS Planning and Execution (JOPEC) course of instruction for Joint training. The Joint Staff, per this training certification, is working with the Joint Deployment Training Center and the Joint Force Staff College to provide student administrative and course catalog support for future JOPEC training. Due to demand for JOPEC training by the Combatant Commands and Services, an eighth JOPEC training course was added in late FY2015. In September 2017, OSD officials stated that a detailed analysis of alternatives required to transition JOPEC to a traditional program is on track to be completed by the end of fiscal year 2017. Results will be presented to Joint Staff senior leadership and the operational contract support Functional Capabilities Integration Board during the first quarter of fiscal year 2018. We will continue to monitor these efforts and this recommendation will remain open.
    Recommendation: To enable the integration of operational contract support into service component command-level planning efforts, the Secretary of Defense should direct the Chairman of the Joint Chiefs of Staff to work with the military services as necessary to improve the level of expertise in operational contract support for the combatant commands' components.

    Agency: Department of Defense
    Status: Open

    Comments: DOD has taken steps to improve the level of OCS expertise at the component commands. Since September 2013, the Army has complemented Joint Staff efforts by converting its Army Tactics, Techniques, and Procedures 4-10 into a Multi-Service TIP (MTTP) as a part of the DoD OCS Action Plan. The Army issued the MTTP in February 2016. Air Force and Marine Corps have also issued OCS guidance, but as of September 2017, Navy has not. We will continue to monitor these and other efforts, and the recommendation will remain open at this time.
    Director: Hutton, John P
    Phone: (202)512-3000

    1 open recommendations
    Recommendation: To ensure DOD officials are able to gain insight into the risk assessment that is required to be documented in the contract file and the basis for the government's profit or fee negotiation objective, the Secretary of Defense should redesign the weighted guidelines worksheet to explicitly show the incurred cost calculations and a narrative description of the reason for assigning a specific contract-type risk value.

    Agency: Department of Defense
    Status: Open

    Comments: In providing comments on this report, the agency concurred with this recommendation but has not completed actions necessary to implement it. Defense Procurement and Acquisition Policy's(DPAP) members have drafted two proposed changes to the Defense Federal Acquisition Regulation Supplemental (DFARS). The first proposed rule is designed to provide a more transparent means of documenting the impact of costs incurred during the undefinitized period of an undefinitized contract action (UCA) on allowable profit. Proposed changes to the worksheet include more transparency and narrative requirements to detail the rationale for contracting officers' assignments of weighted guideline values. In addition to proposed changes to the weighted guideline worksheet, the proposed DFARS rule also provides new narrative requirements for Price Negotiation Memorandums. The second proposed rule changes the undefinitized period for a UCA from UCA award to the date when the government receives a qualifying proposal from the contractor as opposed to the date when the UCA is definitized. These proposed rules are currently being reviewed and approved by senior DOD officials. DPAP expects to finalize these proposed rules sometime later this year. If one or both are approved, the final rules will be published after a 90 day comment period.