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    Subject Term: "Defense reorganization"

    1 publication with a total of 1 open recommendation including 1 priority recommendation
    Director: Pendleton, John H
    Phone: (404) 679-1816

    1 open recommendations
    including 1 priority recommendation
    Recommendation: To improve DOD's ability to identify how many headquarters personnel it has, including military, civilian and contractor personnel, and improve the information Congress and DOD need to ensure that headquarters organizations are appropriately sized and overhead positions are reduced to the extent possible, the Secretary of Defense should direct the Director of Administration and Management, in consultation with the Under Secretary of Defense for Personnel and Readiness, to revise DOD Instruction 5100.73, Major DOD Headquarters Activities, to (1) include all major DOD headquarters activity organizations, (2) specify how contractors performing major DOD headquarters activity functions will be identified and included in headquarters reporting, (3) clarify how components are to compile the major DOD headquarters activities information needed to respond to the reporting requirements in section 1109 of the fiscal year 2010 National Defense Authorization Act, and (4) establish time frames for implementing the actions above to improve tracking and reporting headquarters resources.

    Agency: Department of Defense
    Status: Open
    Priority recommendation

    Comments: DOD partially concurred with this recommendation based on their understanding of the instruction. As of July 2017, DOD has not completed actions to address three of the four parts of this recommendation. (1) In August 2015, DOD stated that it has established a comprehensive definition of major DOD headquarters activities and will update the DOD Instruction defining major headquarters. According to DOD officials, this will include efforts to accurately and completely report all major DOD headquarters activity organizations. As of July 2017, DOD had not updated the instruction, DOD Instruction 5100.73.(2) DOD has made some progress toward better accounting for contractors but has not identified an approach to include contractors as part of its major DOD headquarters reporting, as GAO recommended in March 2012. In December 2011, DOD issued guidance on how components should account for contracted services. The guidance requires DOD to account for contracted services by the activity requiring the service rather than by the contracting activity, which would allow DOD to identify contractor full-time equivalents supporting major DOD headquarters activities. To implement its guidance, DOD established a single application, the Enterprise-wide Contractor Manpower Reporting Application (ECMRA), which is intended to facilitate overall management oversight of contracted services reporting and reviews. Officials stated that in October 2012, the Air Force and Navy took steps to establish ECMRA systems, modeled after the Army?s system, to collect data on contracted services by requiring activity, and that in August 2013, the Air Force made its system available for use by other defense agencies and DOD field activities. According to DOD officials, as data on contracted services are collected and reported through ECMRA systems, the department?s ability to report on contracted services by requiring activity should continue to improve. DOD officials further stated that as progress is made toward establishing ECMRA across the department, they plan to consider how to account for contractors performing headquarters functions as part of headquarters reporting. However, as of March 2017, DOD had not resolved issues with implementing ECMRA. For example, DOD had not outlined the relationships between a management support office, military departments, and other stakeholders to facilitate the collection and use of data from DOD?s inventory of contracted services in decision-making processes. In addition, DOD is in the process of defining the roles and responsibilities of the support office that is intended to help manage the inventory of contracted services reporting processes, and the department continues to explore options for an enhanced reporting system that may better meet user needs, in accordance with changes directed in The National Defense Authorization Act for Fiscal Year 2017. Until the department resolves the issues affecting the implementation of a common data system and identifies an approach to include contractors as part of its major DOD headquarters reporting, the department will not have complete information on headquarters staffing, which will likely hinder its ability to make informed management decisions about its headquarters resources. (3) DOD clarified how it would respond to section 1109 of the fiscal year 2010 National Defense Authorization Act to satisfy this part of the recommendation. (4) DOD has taken some steps to revise DOD Instruction 5100.73 but it does not expect to update the Instruction until this effort is complete. DOD has also not yet established time frames for determining how contractors are to be included in major DOD headquarters activity. As noted above, this instruction has not been updated as of July 2017.