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    Subject Term: "Contract costs"

    7 publications with a total of 14 open recommendations including 8 priority recommendations
    Director: Anne-Marie Fennell
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To help ensure the completeness and accuracy of cost and cost-related data for maintenance dredging contracts in the Corps' Dredging Information System database, the Secretary of Defense should direct the Director of Civil Works of the U.S. Army Corps of Engineers to require that its district offices establish systematic quality controls to regularly verify the completeness and accuracy of their maintenance dredging contract data, including processes for ensuring that corrections are made when errors or omissions may be identified, such as through headquarters reviews.

    Agency: Department of Defense
    Status: Open

    Comments: As of December 2016, GAO is awaiting action by the agency to implement this recommendation.
    Director: David C. Trimble
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To enhance the usefulness of NNSA's future reports to Congress describing the costs and benefits of its competition of M&O contracts under the requirements contained in Section 3121 of the National Defense Authorization Act for fiscal year 2013, as amended, the NNSA Administrator should take steps to ensure that future reports reflect DOE's information quality guidelines, federal cost accounting standards, and GAO's best practices guidance relevant to the clear and complete presentation of information on each of the required topics. In particular, future reports should clearly and completely describe costs and benefits, including the agency's expectations, as well as the associated analysis, assumptions, information sources, and key limitations and uncertainties about costs and benefits described. The description of uncertainties should include key excluded or unspecified costs and benefits, such as those that are anticipated but not fully known at the time of report writing.

    Agency: Department of Energy: National Nuclear Security Administration
    Status: Open

    Comments: NNSA recently awarded an M&O contract for Sandia NL. NNSA will have to produce a report on the costs and benefits of its competition, which will need to be delivered in early spring, 2017. Upon delivery to Congress, GAO will be able to assess whether NNSA fulfilled this recommendation.
    Director: Debra A. Draper
    Phone: (202) 512-7114

    1 open recommendations
    Recommendation: To eliminate unnecessary program duplication and to achieve increased efficiencies and potential savings within the integrated MHS, Congress should terminate the Secretary of Defense's authority to contract with the USFHP designated providers in a manner consistent with a reasonable transition of affected USFHP enrollees into TRICARE's regional managed care program or other health care programs, as appropriate.

    Agency: Congress
    Status: Open

    Comments: As of April 2017, no actions have been taken.
    Director: Asif A. Khan
    Phone: (202) 512-9869

    8 open recommendations
    including 8 priority recommendations
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase planning activities for contract pay by documenting its contract pay end-to-end process by developing the necessary flowcharts and narratives for those processes excluded from the FIP.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase planning activities for contract pay by assessing the materiality (i.e., dollar activity and risk factors) of its processes, systems, and controls.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase planning activities for contract pay by completing a memorandum of understanding with each of the components.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase testing activities by validating the completeness and accuracy of the populations of transactions used to perform testing.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase testing activities by documenting and executing an audit strategy or plan for application-level testing of system controls.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Discovery Phase testing activities by coordinating with the components to classify all identified deficiencies as control deficiencies, significant deficiencies, and material weaknesses.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Corrective Action Phase activities by assessing the population of implemented corrective action plans to determine whether the deficiencies we found in our nongeneralizable sample of DFAS's corrective action plans are more wide spread in the population.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Recommendation: To ensure that DFAS is able to obtain the necessary assurance that its contract pay end-to-end process can produce, maintain, and sustain accurate, complete, and timely information in support of the components' and DOD-wide financial improvement and audit readiness efforts, the Under Secretary of Defense (Comptroller)/Chief Financial Officer should direct the Director of the Defense Finance and Accounting Service to address deficiencies in its Corrective Action Phase activities by revising its FIAR status reports to accurately reflect the current status of its audit readiness efforts.

    Agency: Department of Defense: Office of the Under Secretary of Defense (Comptroller)/Chief Financial Officer
    Status: Open
    Priority recommendation

    Comments: This recommendation remains open. On July 14, 2016, and August 10, 2016, we met with DFAS and Office of the Undersecretary of Defense (Comptroller) officials to discuss the status of the recommendations for this report, clarify the documentation DFAS provided so far and additional documentation needed to address this recommendation. In addition, we spoke with DFAS officials on September 20, 2016, to clarify additional questions they had on our documentation needs. As of October 2016, DFAS officials told us that they were still working on improvements to their process documentation and controls in the contract pay area. DFAS recently provided documentation to support its actions related to this recommendation and we will continue to review relevant documentation and monitor the actions taken by DFAS.
    Director: Woods, William T
    Phone: (202) 512-4841

    1 open recommendations
    Recommendation: To ensure that DOD organizations fully comply with interagency acquisition regulations, the Secretary of Defense should direct the Office of Defense Procurement and Acquisition Policy, as part of its ongoing interagency acquisition policy review, to ensure that its acquisition regulations, policies, and guidance on interagency contracting are updated to reflect new Federal Acquisition Regulation (FAR) rules, including those related to a best procurement approach determination.

    Agency: Department of Defense
    Status: Open

    Comments: In September 2014, DOD revised its acquisition regulations to incorporate additional guidance to ensure awareness of the total cost of interagency acquisitions, including fees, as part of making a determination that use of another agency's contract is in the best interest of DOD. However, DOD's regulations and guidance still do not reflect all of the factors described in the FAR which should be considered in making these determinations. In particular, DOD's regulations still do not mention assessing whether the requesting agency has the expertise to place orders and administer them against the selected contract vehicle throughout the acquisition lifecycle. In September 2017, DOD policy officials drafted new guidance to ensure that contracting officers document these factors, but this draft guidance is in the process of being reviewed and is not yet final.
    Director: Russell, Cary B
    Phone: (202)512-8365

    1 open recommendations
    Recommendation: To improve oversight and ensure consistency in the reporting of total reset costs, the Secretary of Defense should direct the Office of the Under Secretary of Defense (Comptroller), in coordination with the Office of the Under Secretary of Defense for Cost Assessment and Program Evaluation, the Office of the Under Secretary of Defense for Acquisitions, Technology and Logistics, the services, and the Joint Staff to act on the tasking in the Resource Management Decision 700 to develop and publish a DOD definition of reset for use in the DOD overseas contingency operations budgeting process.

    Agency: Department of Defense
    Status: Open

    Comments: In August 2011, we recommended that the Office of the Under Secretary of Defense (Comptroller), in coordination with the Office of the Under Secretary of Defense for Cost Assessment and Program Evaluation, the Office of the Under Secretary of Defense for Acquisitions, Technology and Logistics, the services, and the Joint Staff to act on the tasking in the Resource Management Decision 700 to develop and publish a DOD definition of reset for use in the DOD overseas contingency operations budgeting process. According to OSD, a definition of reset for use in the overseas contingencies operations budgeting process has been developed and incorporated into a draft update to the DOD Financial Management Regulations. During coordination within the Department, the draft definition went to DOD Office of General Counsel for consultation on the exact wording of the definition of reset. The Office of the Under Secretary of Defense (Comptroller) plans to include the definition in the next update to the FMR currently set for January 2016. According to DOD OIG, the reset definition has been added to a draft update to DOD's Financial Management Regulation. The definition was originally submitted for an update to the Financial Management Regulation glossary in November 2012. In 2014, the department reported that the update was still in the Office of General Counsel for final legal review with issuance expected in January 2015. In 2015, the department reported that after consultation with the DOD Office of General Counsel (OGC) on the exact wording of the definition of reset, OUSD Comptroller plans to include the definition in the next update to the FMR currently set for January 2016. As of September 2016, DOD has still not issued its planned update to the FMR. Consequently, this recommendation will remain open.
    Director: Hutton, John P
    Phone: (202)512-3000

    1 open recommendations
    Recommendation: To ensure DOD officials are able to gain insight into the risk assessment that is required to be documented in the contract file and the basis for the government's profit or fee negotiation objective, the Secretary of Defense should redesign the weighted guidelines worksheet to explicitly show the incurred cost calculations and a narrative description of the reason for assigning a specific contract-type risk value.

    Agency: Department of Defense
    Status: Open

    Comments: In providing comments on this report, the agency concurred with this recommendation but has not completed actions necessary to implement it. Defense Procurement and Acquisition Policy's(DPAP) members have drafted two proposed changes to the Defense Federal Acquisition Regulation Supplemental (DFARS). The first proposed rule is designed to provide a more transparent means of documenting the impact of costs incurred during the undefinitized period of an undefinitized contract action (UCA) on allowable profit. Proposed changes to the worksheet include more transparency and narrative requirements to detail the rationale for contracting officers' assignments of weighted guideline values. In addition to proposed changes to the weighted guideline worksheet, the proposed DFARS rule also provides new narrative requirements for Price Negotiation Memorandums. The second proposed rule changes the undefinitized period for a UCA from UCA award to the date when the government receives a qualifying proposal from the contractor as opposed to the date when the UCA is definitized. These proposed rules are currently being reviewed and approved by senior DOD officials. DPAP expects to finalize these proposed rules sometime later this year. If one or both are approved, the final rules will be published after a 90 day comment period.