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    Subject Term: "Capital assets"

    6 publications with a total of 17 open recommendations
    Director: Melissa Emrey-Arras
    Phone: (617) 788-0534

    6 open recommendations
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop a comprehensive long-term capital asset plan to inform its allocation of school facility funds. Such a plan should include a prioritized list of school repair and maintenance projects with the greatest need for funding.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. Interior stated that Indian Affairs is engaged with the Office of Management and Budget to develop a more robust and prioritized capital asset management plan for school infrastructure needs, which they expect to complete before the end of fiscal year 2017.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to provide more details in Indian Affairs' annual congressional budget justifications on specific needs at BIE schools, including information on proposed capital expenditures, and updates on previous school construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In May 2017, Interior stated that Indian Affairs is currently engaged in an effort to comprehensively review the budget justification process with the objective of improving the quality, format, and presentation of the President's annual budget submission to Congress and that it will work to provide more detailed information on proposed capital expenditures and updates on previous construction projects. In addition, the agency reported that Indian Affairs will ensure improvements to the budgeting process are made permanent through formal policy and procedure in order to ensure that the needs of BIE schools are accurately and regularly reported in its congressional budget justification.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop and implement guidance for its project managers and contracting officers regarding effective use of accountability measures.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. Interior indicated that the Acquisition office and the Division of Facilities Management and Construction are working together to create and implement guidance and were preparing and planning improvements for future construction contracts. In addition, the agency stated that Indian Affairs will develop a financial accountability workgroup with members from the Office of the Chief Financial Officer, BIA, BIE, and the Office of the Assistant Secretary--Indian Affairs to develop guidance and standards to ensure the effective use of accountability measures.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to clarify Indian Affairs' design handbook requirements to explain when and how school designs can deviate from specific requirements--such as heating and cooling systems with complex features--when the life cycle cost analysis demonstrates the requirements are not cost-effective or practical given such factors as the technical capacity of school facility staff.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior disagreed with this recommendation, noting that it had revised its design handbook in 2017 and that the revised handbook includes a process to consider deviations that do not violate requisite codes, standards, or laws. Interior also stated that the handbook is not intended to describe every scenario where a deviation may be requested and that it is more efficient to allow designers, schools and other users to request deviations and exceptions as and when needs arise. However, we believe the revised handbook is still in draft and is being reviewed internally and has neither been finalized nor distributed: an updated design handbook that includes a process for deviations is critical. We agree with the agency that the handbook does not need to describe every scenario where a deviation may be requested. The draft 2017 handbook indicates that when conflicts or questions arise the designer is to formally notify the Interior project manager in writing to request a waiver. However, it does not provide an explanation of the process or how life cycle cost analysis might inform that process. We continue to believe that, in addition to a process, providing guidelines and an explanation about how life-cycle cost analysis should inform such decisions in the handbook before it is finalized would be useful and help to ensure that the choices designers make with regard to design are both cost-effective and practical.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to improve oversight and technical assistance to tribal organizations to enhance tribal capacity to manage major construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. Interior stated that its Division of Facilities Management and Construction will develop a "high-risk" project tracking and monitoring process. The Division will work with BIA and BIE facilities managers to develop an engagement plan to better inform tribes of the extensive requirements involving the management of capital projects replacing schools or facilities. For tribes that manage projects themselves, Indian Affairs will offer to provide them with technical assistance, particularly during key program phases.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop and implement guidance for maintaining complete contract and grant files for all BIE school construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. Interior stated that Indian Affairs will develop, as part of its Financial Accountability Workgroup, guidance for maintaining all types of construction contract and grant files.
    Director: Trimble, David C
    Phone: (202) 512-3841

    7 open recommendations
    Recommendation: To ensure that NNSA will acquire sufficient plutonium analysis equipment and space to meet its needs, including pit production to support critical life extension programs, the Secretary should direct that the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, update the program requirements document for the revised CMRR project to identify a key performance parameter that describes the plutonium analysis capacity the CMRR project is required to provide to support specific pit production rates.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA plans to perform an analysis to identify the plutonium analysis capacity that the CMRR project is required to provide and reference that information in an updated version of the CMRR program requirements document. NNSA estimated that it will complete this action by September 30, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA will acquire sufficient plutonium analysis equipment and space to meet its needs, including pit production to support critical life extension programs, the Secretary should direct that the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, specify plans for how the agency will obtain additional plutonium analysis capacity if the revised CMRR project will not provide sufficient plutonium analysis capacity to support NNSA's pit production plans.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA planned to update its Plutonium Strategy to identify additional means, if necessary, to achieve sufficient plutonium analysis capacity to support pit production plans. NNSA estimated that it will complete this action by September 30, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA will provide clear information to stakeholders about the program needs that the revised CMRR project will satisfy, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to update the program requirements document for the revised CMRR project to clarify whether the project will provide plutonium analysis equipment to meet the needs of DOE and NNSA programs other than those in the Office of Defense Programs.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA planned to update the CMRR program requirements document to clarify that the CMRR project will not install any unique analysis equipment required solely for non-defense related programs. NNSA estimated that it would complete this action by December 31, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA's future schedule estimates for the revised CMRR project provide the agency with reasonable assurance regarding meeting the project's completion dates, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to develop future schedules for the revised CMRR project that are consistent with current DOE project management policy and scheduling best practices. Specifically, the Under Secretary should develop and maintain an integrated master schedule that includes all project activities under all subprojects prior to approving the project's first CD-2 decision.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA said it had identified the key milestone dates for the future subprojects including critical decisions and completion. We will update the status of this recommendation after we review the documentation.
    Recommendation: To ensure that NNSA's future schedule estimates for the revised CMRR project provide the agency with reasonable assurance regarding meeting the project's completion dates, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to develop future schedules for the revised CMRR project that are consistent with current DOE project management policy and scheduling best practices. Specifically, the Under Secretary should conduct a comprehensive schedule risk analysis that applies to the integrated master schedule to identify the likelihood the project can meet its completion dates.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA said that it had completed risk analyses to satisfy the recommendation. We will update the status of this recommendation after we review the documentation.
    Recommendation: To ensure that NNSA is better positioned to objectively consider alternatives before making its selection of an alternative for the Plutonium Modular Approach, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, before completing the analysis of alternatives, to rephrase the statement of mission need and requirements for the Plutonium Modular Approach so that they are independent of a particular solution.

    Agency: Department of Energy
    Status: Open

    Comments: NNSA did not agree to implement the recommendation as stated in the report. However, NNSA stated that it would conduct the analysis of alternatives independent of a particular solution. NNSA has not estimated a completion date for the final analysis of alternatives. After the analysis is complete, we will review it to determine whether it includes information that meets the intent of our recommendation.
    Recommendation: To ensure that NNSA has information about program-specific needs to inform its analysis of alternatives for the Plutonium Modular Approach and to provide a clearer basis for selecting a project alternative, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, before completing the analysis of alternatives, to identify key performance parameters and program-specific requirements for the Plutonium Modular Approach.

    Agency: Department of Energy
    Status: Open

    Comments: NNSA did not agree to implement the recommendation as written in the report. However, NNSA stated that it would develop key parameters and project requirements as part of the analysis of alternatives. NNSA has not estimated a completion date for the AOA. After the analysis is complete, we will review it to determine whether it includes information that meets the intent of our recommendation.
    Director: David C. Trimble
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To improve NNSA's ability to choose the best alternative that satisfies the mission need for lithium production, the Secretary of Energy should request that NNSA's Deputy Administrator for Defense Programs take steps to ensure that NNSA objectively consider all alternatives, without preference for a particular solution, as it proceeds with the analysis of alternatives process. Such steps could include clarifying the statement of mission need for lithium production so that it is independent of a particular solution.

    Agency: Department of Energy
    Status: Open

    Comments: As of December 2016, NNSA has not finalized its analysis of alternatives. However, documents provided and statements made by agency officials indicate that NNSA plans to construct a Lithium Production Facility. NNSA's preference for constructing a lithium production facility prior to finalizing its analysis of alternatives is not consistent with our recommendation.
    Director: Steve Lord
    Phone: (202) 512-6722

    1 open recommendations
    Recommendation: In order to improve the quality of the data collected on specific land-use agreements (i.e., sharing, outleases, licenses, and permits), enhance the monitoring of its revenue process and monitoring of agreements, and improve the accountability of the VA in this area, the Secretary of Veterans Affairs should develop mechanisms to monitor the billing and collection of revenues for land-use agreements to help ensure that transactions are promptly and accurately recorded at the three medical centers.

    Agency: Department of Veterans Affairs
    Status: Open

    Comments: Veterans Affairs-Veterans Health Administration officials are currently updating their policies on Sharing Use of Space. Veterans Affairs-Veterans Health Administration Office of Enterprise Management will provide support to the agency's office of Finance, as needed, on the process for recognition of revenue, billing, collections, and for financial reporting to ensure completeness of financial data for land use agreements. Agency officials began working on the Capital Asset Inventory validation report. Upon completion, the report will be provided to agency field staff for action on updating the database.
    Director: Anne-Marie Fennell
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To ensure that NOAA has sufficient information and analysis to guide long-term decisions regarding its aircraft, the Secretary of Commerce should direct the NOAA Administrator to ensure that the agency links and integrates its multiple planning efforts as it finalizes a capital asset plan for aircraft.

    Agency: Department of Commerce
    Status: Open

    Comments: As of December 2016, NOAA's Office of Marine and Aviation Operations is working to complete its various planning efforts activities and integrate the key components with a comprehensive aircraft modernization plan that it expects to finalize in fall 2017.
    Director: Gaffigan, Mark E
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To help ensure that EM more effectively manages all its projects, the Secretary of Energy should direct the Senior Advisor for Environmental Management and the Director of the Office of Management, as appropriate, to provide the Office of Acquisition and Project Management with information on EM's project classification decisions to ensure that all capital asset projects have been appropriately classified and are managed in accordance with DOE Order 413.3B.

    Agency: Department of Energy
    Status: Open

    Comments: When commenting on our report, DOE agreed with our recommendation. According to agency information provided in March 2017, DOE has ongoing internal discussions to develop and document a policy addressing EM capital asset project and operations activity classifications. However, DOE has not yet established and approved such a policy.