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    Subject Term: "Capital assets"

    6 publications with a total of 17 open recommendations
    Director: Melissa Emrey-Arras
    Phone: (617) 788-0534

    6 open recommendations
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop a comprehensive long-term capital asset plan to inform its allocation of school facility funds. Such a plan should include a prioritized list of school repair and maintenance projects with the greatest need for funding.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In August 2017, Indian Affairs reported that its Office of Facilities, Property, and Safety Management is undergoing a reorganization to establish a work group focused on asset management and will continue to work with the Office of Management and Budget to develop a capital asset management plan. Indian Affairs has reported a target date of June 30, 2018 for implementing this recommendation. We will continue to monitor Indian Affairs' efforts to implement this recommendation and await documentation on the actions it is taking to develop a capital asset plan.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to provide more details in Indian Affairs' annual congressional budget justifications on specific needs at BIE schools, including information on proposed capital expenditures, and updates on previous school construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In August 2017, Indian Affairs reported that its Office of Facilities, Property, and Safety Management will work with Indian Affairs' budget office and BIE to incorporate more details in its fiscal year 2019 budget justification on the specific needs at BIE schools and proposed and updated capital expenditures. Indian Affairs reported a target date of September 30, 2018, for implementing this recommendation.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop and implement guidance for its project managers and contracting officers regarding effective use of accountability measures.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In August 2017, Indian Affairs reported that it had taken a range of actions, including establishing new oversight mechanisms, hiring staff with expertise in construction contracting, and administering training for contracting staff, among other actions to enhance the use of accountability measures in contracting. Indian Affairs reported a target date of February 28, 2018 for implementing this recommendation. It did not report taking any actions to develop guidance for its project managers and contracting officers on the effective use of accountability measures, which our recommendation specifies. We will continue to monitor Indian Affairs' efforts to implement this recommendation and await documentation that these actions are completed.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to clarify Indian Affairs' design handbook requirements to explain when and how school designs can deviate from specific requirements--such as heating and cooling systems with complex features--when the life cycle cost analysis demonstrates the requirements are not cost-effective or practical given such factors as the technical capacity of school facility staff.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior did not agree with this recommendation because it said its draft design handbook-once finalized-would address the process for requesting design deviations but was not intended to include every situation where deviations could be requested. We reviewed a version of the agency's draft handbook in May 2017 and found it did not adequately address our recommendation because it did not explain how Indian Affairs would allow for deviations, including how deviations could be based on life cycle cost analysis. In August 2017, Indian Affairs reported that its revised handbook will clearly explain the process for requesting deviations from specific requirements for designing schools. We will review its updated guidance when the agency provides us a finalized version.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to improve oversight and technical assistance to tribal organizations to enhance tribal capacity to manage major construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In August 2017, Indian Affairs reported that its Division of Facilities Management and Construction will develop a project tracking and monitoring process for all projects above a certain monetary threshold. Additionally, Indian Affairs reported that this office will work with BIA and BIE officials to identify common challenges that tribes face in managing projects and provide appropriate technical assistance. Indian Affairs reported a target date of June 30, 2018 for implementing this recommendation.
    Recommendation: To ensure accountability for BIE school facility funds, the Secretary of the Interior should direct the Assistant Secretary--Indian Affairs to develop and implement guidance for maintaining complete contract and grant files for all BIE school construction projects.

    Agency: Department of the Interior
    Status: Open

    Comments: Interior agreed with this recommendation. In August 2017, Indian Affairs reported that it will take several actions to address the recommendation, including developing guidance for maintaining complete grant files on tribally-managed school construction projects. Additionally, it reported that a new Interior policy requires that all new contract files from January 1, 2017, forward be maintained electronically, which will enhance Indian Affairs' ability to maintain contract files. Indian Affairs reported a target date of March 31, 2019 for implementing this recommendation.
    Director: Trimble, David C
    Phone: (202) 512-3841

    7 open recommendations
    Recommendation: To ensure that NNSA will acquire sufficient plutonium analysis equipment and space to meet its needs, including pit production to support critical life extension programs, the Secretary should direct that the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, update the program requirements document for the revised CMRR project to identify a key performance parameter that describes the plutonium analysis capacity the CMRR project is required to provide to support specific pit production rates.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA plans to perform an analysis to identify the plutonium analysis capacity that the CMRR project is required to provide and reference that information in an updated version of the CMRR program requirements document. NNSA estimated that it will complete this action by September 30, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA will acquire sufficient plutonium analysis equipment and space to meet its needs, including pit production to support critical life extension programs, the Secretary should direct that the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, specify plans for how the agency will obtain additional plutonium analysis capacity if the revised CMRR project will not provide sufficient plutonium analysis capacity to support NNSA's pit production plans.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA planned to update its Plutonium Strategy to identify additional means, if necessary, to achieve sufficient plutonium analysis capacity to support pit production plans. NNSA estimated that it will complete this action by September 30, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA will provide clear information to stakeholders about the program needs that the revised CMRR project will satisfy, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to update the program requirements document for the revised CMRR project to clarify whether the project will provide plutonium analysis equipment to meet the needs of DOE and NNSA programs other than those in the Office of Defense Programs.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA planned to update the CMRR program requirements document to clarify that the CMRR project will not install any unique analysis equipment required solely for non-defense related programs. NNSA estimated that it would complete this action by December 31, 2017. We will evaluate NNSA's action once it is complete.
    Recommendation: To ensure that NNSA's future schedule estimates for the revised CMRR project provide the agency with reasonable assurance regarding meeting the project's completion dates, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to develop future schedules for the revised CMRR project that are consistent with current DOE project management policy and scheduling best practices. Specifically, the Under Secretary should develop and maintain an integrated master schedule that includes all project activities under all subprojects prior to approving the project's first CD-2 decision.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA said it had identified the key milestone dates for the future subprojects including critical decisions and completion. We will update the status of this recommendation after we review the documentation.
    Recommendation: To ensure that NNSA's future schedule estimates for the revised CMRR project provide the agency with reasonable assurance regarding meeting the project's completion dates, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, to develop future schedules for the revised CMRR project that are consistent with current DOE project management policy and scheduling best practices. Specifically, the Under Secretary should conduct a comprehensive schedule risk analysis that applies to the integrated master schedule to identify the likelihood the project can meet its completion dates.

    Agency: Department of Energy
    Status: Open

    Comments: As of June 2017, NNSA said that it had completed risk analyses to satisfy the recommendation. We will update the status of this recommendation after we review the documentation.
    Recommendation: To ensure that NNSA is better positioned to objectively consider alternatives before making its selection of an alternative for the Plutonium Modular Approach, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, before completing the analysis of alternatives, to rephrase the statement of mission need and requirements for the Plutonium Modular Approach so that they are independent of a particular solution.

    Agency: Department of Energy
    Status: Open

    Comments: NNSA did not agree to implement the recommendation as stated in the report. However, NNSA stated that it would conduct the analysis of alternatives independent of a particular solution. NNSA has not estimated a completion date for the final analysis of alternatives. After the analysis is complete, we will review it to determine whether it includes information that meets the intent of our recommendation.
    Recommendation: To ensure that NNSA has information about program-specific needs to inform its analysis of alternatives for the Plutonium Modular Approach and to provide a clearer basis for selecting a project alternative, the Secretary should direct the Under Secretary for Nuclear Security, in his capacity as the NNSA Administrator, before completing the analysis of alternatives, to identify key performance parameters and program-specific requirements for the Plutonium Modular Approach.

    Agency: Department of Energy
    Status: Open

    Comments: NNSA did not agree to implement the recommendation as written in the report. However, NNSA stated that it would develop key parameters and project requirements as part of the analysis of alternatives. NNSA has not estimated a completion date for the AOA. After the analysis is complete, we will review it to determine whether it includes information that meets the intent of our recommendation.
    Director: David C. Trimble
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To improve NNSA's ability to choose the best alternative that satisfies the mission need for lithium production, the Secretary of Energy should request that NNSA's Deputy Administrator for Defense Programs take steps to ensure that NNSA objectively consider all alternatives, without preference for a particular solution, as it proceeds with the analysis of alternatives process. Such steps could include clarifying the statement of mission need for lithium production so that it is independent of a particular solution.

    Agency: Department of Energy
    Status: Open

    Comments: As of December 2016, NNSA has not finalized its analysis of alternatives. However, documents provided and statements made by agency officials indicate that NNSA plans to construct a Lithium Production Facility. NNSA's preference for constructing a lithium production facility prior to finalizing its analysis of alternatives is not consistent with our recommendation.
    Director: Steve Lord
    Phone: (202) 512-6722

    1 open recommendations
    Recommendation: In order to improve the quality of the data collected on specific land-use agreements (i.e., sharing, outleases, licenses, and permits), enhance the monitoring of its revenue process and monitoring of agreements, and improve the accountability of the VA in this area, the Secretary of Veterans Affairs should develop mechanisms to monitor the billing and collection of revenues for land-use agreements to help ensure that transactions are promptly and accurately recorded at the three medical centers.

    Agency: Department of Veterans Affairs
    Status: Open

    Comments: Veterans Affairs-Veterans Health Administration officials are currently updating their policies on Sharing Use of Space. Veterans Affairs-Veterans Health Administration Office of Enterprise Management will provide support to the agency's office of Finance, as needed, on the process for recognition of revenue, billing, collections, and for financial reporting to ensure completeness of financial data for land use agreements. Agency officials began working on the Capital Asset Inventory validation report. Upon completion, the report will be provided to agency field staff for action on updating the database.
    Director: Anne-Marie Fennell
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To ensure that NOAA has sufficient information and analysis to guide long-term decisions regarding its aircraft, the Secretary of Commerce should direct the NOAA Administrator to ensure that the agency links and integrates its multiple planning efforts as it finalizes a capital asset plan for aircraft.

    Agency: Department of Commerce
    Status: Open

    Comments: As of December 2016, NOAA's Office of Marine and Aviation Operations is working to complete its various planning efforts activities and integrate the key components with a comprehensive aircraft modernization plan that it expects to finalize in fall 2017.
    Director: Gaffigan, Mark E
    Phone: (202) 512-3841

    1 open recommendations
    Recommendation: To help ensure that EM more effectively manages all its projects, the Secretary of Energy should direct the Senior Advisor for Environmental Management and the Director of the Office of Management, as appropriate, to provide the Office of Acquisition and Project Management with information on EM's project classification decisions to ensure that all capital asset projects have been appropriately classified and are managed in accordance with DOE Order 413.3B.

    Agency: Department of Energy
    Status: Open

    Comments: When commenting on our report, DOE agreed with our recommendation. According to agency information provided in March 2017, DOE has ongoing internal discussions to develop and document a policy addressing EM capital asset project and operations activity classifications. However, DOE has not yet established and approved such a policy.