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Defense Transportation: 89th Airlift Wing Executive Branch Policies Improved but Reimbursement Issues Remain

NSIAD-99-170 Published: Aug 16, 1999. Publicly Released: Aug 16, 1999.
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Highlights

Pursuant to a congressional request, GAO updated its previous report on the policies governing the use of the 89th Airlift Wing Aircraft, focusing on whether: (1) changes to executive branch policies since 1992 addressed the intent of GAO's previous recommendations; and (2) reimbursements have been made for the use of the 89th Airlift Wing aircraft.

Recommendations

Recommendations for Executive Action

Agency Affected Recommendation Status
Department of Defense The Secretary of Defense should document the Department's billing and reimbursement process with written instructions or other guidance and ensure that all DOD components involved in the process comply with DOD accounting and financial management requirements to record transactions in a manner that permits verification of the proper handling of the funds.
Closed – Implemented
In commenting on a draft of this report, DOD concurred with the recommendation. GAO recommended that DOD document the department's billing and reimbursement process with written instructions to ensure that all DOD components involved in the process comply with DOD accounting and financial management requirements to record transactions in a manner that permits verification of the proper handling of the funds. In September 1999, DOD issued instructions that clearly explain the billing procedure and the maximum time that can elapse from the end of the mission to the reporting of the mission to the Defense Finance and Accounting Service (DFAS), the billing organization. In addition, DFAS has established designated fund sites into which they collect receivables and ensure that the proper recipient in reimbursed. The procedures are to alleviate billing problems and ensure proper handling of the funds.

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Topics

Accounting proceduresAirlift servicesInternal controlsMilitary aircraftPolicy evaluationPublic officialsReimbursements to governmentAircraftU.S. Air ForcePublic affairs