Spare Parts Procurement:

Contractor Qualification Requirements

NSIAD-90-138: Published: Apr 27, 1990. Publicly Released: Apr 27, 1990.

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Pursuant to a congressional request, GAO reviewed the Ogden Air Logistics Center's use of precontract award qualification requirements for aircraft and spare parts procurements.

GAO found that: (1) the Center did not comply with federal procurement laws and regulations; (2) procurement officials neither provided the Center's Competition Advocacy Office (CAO) with the information needed to make procurement method decisions nor prepared adequate written justifications for using restrictive competition procedures; (3) written justifications did not link qualification requirements to the items procured or clearly define the reasons why qualification was necessary for those items; (4) CAO personnel did not adequately document the bases for their procurement decisions, as required; and (5) CAO did not regularly use the Acquisition Method Code Review Board to resolve disagreements with procurement officials.

Recommendations for Executive Action

  1. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: To ensure that applicable laws and regulations are followed, and that precontract award qualification requirements are used properly, the Commander, Ogden Air Logistics Center (ALC), should direct the acquisition divisions' engineers to properly prepare written justifications that document the necessity for the qualification requirements by stating the reasons why qualifications must be demonstrated before contract award, linking the assignment of qualification requirements to the spare part being acquired, and stating specific and clearly defined reasons to justify the assignment.

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

  2. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: To ensure that applicable laws and regulations are followed, and that precontract award qualification requirements are used properly, the Commander, Ogden ALC, should direct the acquisition divisions to provide CAO personnel with the most up-to-date and complete item-specific technical information before the personnel make acquisition method assignments.

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

  3. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: To ensure that applicable laws and regulations are followed, and that precontract award qualification requirements are used properly, the Commander, Ogden ALC, should direct the acquisition divisions to respond in a complete and timely manner to requests for information from CAO and the Small Business Administration (SBA).

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

  4. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: To ensure that applicable laws and regulations are followed, and that precontract award qualification requirements are used properly, the Commander, Ogden ALC, should direct CAO to diligently seek, from the acquisition divisions' engineers, the information needed to make informed acquisition method decisions, and regularly use the Acquisition Method Code Review Board to resolve disagreements with engineers.

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

  5. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: To ensure that applicable laws and regulations are followed, and that precontract award qualification requirements are used properly, the Commander, Ogden ALC, should direct CAO to adequately document changes in acquisition method assignments and resolutions of disagreements over those assignments.

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

  6. Status: Closed - Not Implemented

    Comments: This recommendation was not addressed to an agency head and did not cite 31 U.S.C. 720.

    Recommendation: The Commander, Ogden ALC, should request the assistance of the SBA Regional Administrator to ensure that SBA representatives at the Ogden ALC resolve disagreements with ALC personnel over acquisition methods.

    Agency Affected: Department of Defense: Department of the Air Force: Air Force Logistics Command: Air Logistics Center, Hill AFB, UT

 

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