Duplication in the Navy's Management Information Systems Is Costly
LCD-79-113: Published: Oct 15, 1979. Publicly Released: Oct 15, 1979.
- Full Report:
During fiscal year 1978, the Navy spent $481 million to operate and maintain automated management information systems (MIS) that support many similar management functions. These different computerized systems produce essentially the same kinds of management reports; have approximately the same automated procedures and processes; and accumulate, process, and store much of the same data.
The Navy does not need separate systems for each of its major commands, and effective use of the systems does not depend on organizational structures or command lines. The Navy does not have the personnel resources to maintain the numerous systems it operates, and when changes in functional procedures are mandated, the scarce personnel must implement the changes in all of the systems. There are a few differences among the systems, but these occur because the systems are designed and developed independently of any uniform standard which, if implemented, could serve all of the needs. The establishment of the Naval Data Automation Command (NDAC) is a step in the right direction to better control and use of the automated data processing (ADP) resources. However, it cannot be completely effective until the determination is made whether the resources should be organized to support separate commands or functional programs.
Recommendation for Executive Action
Comments: Please call 202/512-6100 for additional information.
Recommendation: The Secretary of the Navy should: (1) direct NDAC, in conjunction with the offices, commands, and bureaus to identify the common functions which are incorporated into the 44 MIS's the Navy currently operates; (2) direct NDAC, in conjunction with the functional managers, to define information requirements on a Navy-wide basis; (3) direct NDAC, in conjunction with the Assistant Secretary of Financial Management of of the Navy and the functional managers, to develop a long-range ADP plan that provides for the phased design, development, implementation, and operation of standard or uniform MIS's that provide functional managers the information they need to accomplish assigned missions and conduct day-to-day operations, and the plan should provide for the efficient, effective, and economical organization and use of current and planned ADP resources on a functional rather than commandwide basis; and (4) direct the functional managers to realine the workloads of the central design activity so that a single activity will be responsible for a single functional area on a Navy-wide basis.