Potential Economies Involving the Advanced Record System

LCD-77-108: Published: Aug 8, 1977. Publicly Released: Aug 8, 1977.

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The General Services Administration (GSA) needs to improve its planning for management of record communications services.

GSA did not thoroughly evaluate alternatives in its planning during 1969 and 1970 for future Advanced Record System services. Instead, GSA extended the existing contract, which resulted in subjecting the Government to significantly higher potential termination charges. Contrary to GSA expectations of saturation, the Advanced Record System has unused capacity resulting primarily because a large user established its own system.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: The Administrator of General Services should: determine the civil agencies' record and data communications requirements and perform cost analyses of various system alternatives before further expanding or enhancing the Advanced Record System in a manner that would extend the performance period or increase the amount of termination liability for the Government; aggressively continue GSA efforts to increase the use of the Advanced Record System under conditions where it can provide adequate service and when the incremental costs to the Government are equal to or less than those for an alternate system; and evaluate the economy and feasibility of shifting the circuit switching network to the Federal Telecommunications System voice network or another competitively procured system periodically, such as when tariffs or usage change significantly.

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