Automated Support of Depot Operations Could Be Improved

LCD-76-108: Published: Feb 20, 1976. Publicly Released: Feb 20, 1976.

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The Defense Supply Agency (DSA) has designed and developed automated depot information systems to provide extensive support in fulfilling its supply management responsibilities.

GAO believes changes should be make to these systems so that DSA could: (1) ship materiel more economically; (2) insure the accurate preparation, recording, and reporting of materiel shipments; and (3) provide improved control over the processing of customer requisitions. Once these improvements have been accomplished, the DSA automated information systems will provide the Department of Defense with an operational concept worthy of consideration for use at its other depot activities.

Recommendation for Executive Action

  1. Status: Closed

    Comments: Please call 202/512-6100 for additional information.

    Recommendation: The Secretary of Defense should require the Director, DSA, to: (1) revise the automated depot systems to identify those shipments which can be combined and sent at a reduced cost; (2) incorporate the Freight Classification Guide System as the basis for materiel descriptions used in the automated depot systems; (3) provide assurance that the appropriate freight tariffs are being selected at each DSA depot using these automated systems and that the information required for correct transportation charge determinations appears on all bills of lading; (4) revise automated procedures for the reissuance of bills of lading to comply with Department of Defense regulations; (5) incorporate procedures to provide assurance that all of the information needed to identify and control the movement of the materiel and to serve as the basis for payment to the carrier is included in the permanent depot records; (6) withdraw and resubmit their request for destroying original documents at such time as the microfiche can be relied upon as a substitute; and (7) insure that the ability to make changes to the working files is minimized and, to assure that the changes are made properly, a comparison of the working files occurs on a regular basis.

    Agency Affected:

 

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