System Effectiveness:

Making Air Force's Acquisition Management Information System More Useful

IMTEC-87-11: Published: Mar 11, 1987. Publicly Released: Mar 11, 1987.

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GAO assessed the Air Force Acquisition Management Information System's (AMIS) effectiveness in providing the Air Force with efficient contract administration information support.

GAO found that fewer personnel than expected used AMIS, despite its timesaving benefits, because: (1) AMIS data were incomplete and inaccurate, thus encouraging potential users to rely on manual records for the information they needed; and (2) potential users lacked training, which discouraged them from using AMIS. GAO also found that AMIS was not as effective as it could have been because the Air Force had neither: (1) developed and periodically tested a system disaster recovery plan; nor (2) performed required audits to ensure that the system's needed internal controls were in place and functioning properly. GAO concluded that, if the Air Force corrects AMIS deficiencies, AMIS will become more usable.

Recommendations for Executive Action

  1. Status: Closed - Implemented

    Comments: The Air Force has established data integrity criteria and plans to annually test the 17 AMIS databases to see if they comply with this criteria. In November 1987, the Air Force verified the analysis done on 5 of the 17 databases and confirmed the GAO findings on those databases.

    Recommendation: The Secretary of the Air Force should direct the Commander, Air Force Systems Command, to establish acceptable system data integrity criteria, conduct periodic reviews of the system's databases to determine their compliance with acceptable data integrity criteria, and, when necessary, take actions to ensure that system data are accurate and complete.

    Agency Affected: Department of Defense: Department of the Air Force

  2. Status: Closed - Implemented

    Comments: The Air Force Systems Command has not provided sufficient manpower to the AMIS program office for effective user training. However, the program office has received some additional personnel, which will in fact be used to ensure that each user activity has instituted an effective on-the-job-training program.

    Recommendation: The Secretary of the Air Force should direct the Commander, Air Force Systems Command, to determine what training system users need, what organizational component will be responsible for providing that training, and ensure that needed resources are available for providing the training.

    Agency Affected: Department of Defense: Department of the Air Force

  3. Status: Closed - Implemented

    Comments: The disaster recovery plan was completed in November 1987.

    Recommendation: The Secretary of the Air Force should direct the Commander, Air Force Systems Command, to periodically test the disaster recovery plan and make those changes needed to ensure that required support will be provided in the event of a disaster.

    Agency Affected: Department of Defense: Department of the Air Force

 

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