National Archives:

A More Systematic Customer Focus Needed

GGD-94-3: Published: Oct 14, 1993. Publicly Released: Nov 15, 1993.

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Pursuant to a congressional request, GAO reviewed whether the National Archives and Records Administration (NARA) meets its customers' needs, focusing on how NARA identifies and responds to its customers' needs.

GAO found that: (1) NARA does not systematically identify its customers' needs; (2) although NARA has attempted to increase its understanding of customer needs, it has only surveyed a limited number of its customers and implemented minimal improvements; (3) NARA customers believe that NARA needs to conduct more comprehensive surveys to better understand their needs; (4) although NARA relies on workshop evaluations, surveys, and informal feedback for its customer information, it is not required to provide agencywide information on customers' needs and satisfaction; (5) NARA could improve customer satisfaction by regularly contacting customer representatives, adopting the National Archives of Canada's customer satisfaction approach, and using other data collection methods, including customer interviews, customer follow-up surveys, and complaint tracking systems; (6) NARA has responded to most of its customers' suggested improvements; and (7) NARA should implement a more systematic and agencywide approach to collecting information from its customers before it implements its strategic planning initiative.

Status Legend:

More Info
  • Review Pending-GAO has not yet assessed implementation status.
  • Open-Actions to satisfy the intent of the recommendation have not been taken or are being planned, or actions that partially satisfy the intent of the recommendation have been taken.
  • Closed-implemented-Actions that satisfy the intent of the recommendation have been taken.
  • Closed-not implemented-While the intent of the recommendation has not been satisfied, time or circumstances have rendered the recommendation invalid.
    • Review Pending
    • Open
    • Closed - implemented
    • Closed - not implemented

    Recommendation for Executive Action

    Recommendation: The Acting Archivist of the United States should consider a systematic, agencywide approach to identify NARA customers' needs, compare those needs with services offered, and examine how to meet shortfalls. Any needed corrective action could be incorporated into NARA strategic plans.

    Agency Affected: General Services Administration: National Archives and Records Administration: Office of the Acting Archivist

    Status: Closed - Implemented

    Comments: The agency reported that it has: (1) issued a new strategic plan, whcih incorporates customer focus; (2) conducted focus groups and customer satisfaction surveys of NARA visitors; and (3) included customer focus as part of employee training.

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