Personnel Practices:

Schedule C and Other Details to the Executive Office of the President

GGD-93-14: Published: Nov 6, 1992. Publicly Released: Dec 9, 1992.

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Pursuant to a congressional request, GAO reviewed the detailing of executive agency employees by Cabinet-level departments and the Environmental Protection Agency (EPA) to Executive Office of the President (EOP) agencies, to determine: (1) agency compliance with appropriation act requirements; (2) compliance with reimbursement requirements for details over 180 days in a fiscal year; (3) the extent to which Schedule C detailees have been converted to career positions since January 20, 1989; and (4) whether any other executive branch personnel performed duties at the five EOP agencies.

GAO found that: (1) 115 employees were detailed to 4 of the 5 EOP agencies during fiscal year (FY) 1991; (2) another 25 persons who worked at EOP agencies during FY 1991 were categorized as nondetailees; (3) 76 Schedule C appointees were on detail at EOP agencies from November 1990 through March 1992; (4) 4 of those employees were appointed after November 6, 1990 and were subject to the certification requirement; (5) EOP identified five categories of other employees working at EOP that it considered nondetailees because they did not meet the Office of Personnel Management's (OPM) definition of a detailee; (6) EOP did not apply the reimbursement criteria to the other categories of employees as it did for detailees; (7) it agreed with EOP employee category classifications, except the category of assignee; (8) no Schedule C detailees were converted to career positions during the review period; and (9) EOP should clarify the definition of detailees and report nondetailees to Congress.

Matter for Congressional Consideration

  1. Status: Closed - Not Implemented

    Comments: Congress has not expressed any interest in implementing this recommendation.

    Matter: Congress should specify in law the definition of detailee and the critical factors, including supervision, to be applied and require EOP to report persons it considers nondetailees working at any of the five specified EOP offices as a separate category along with its report on detailees.

Recommendations for Executive Action

  1. Status: Closed - Implemented

    Comments: OMB sent a memorandum to all deputy chief financial officers on June 2, 1993, requesting that the officers provide a brief statement of actions taken by their agencies to ensure timely billing for reimbursable details to the Executive Office of the President (EOP). According to an OMB official, 22 of 23 agencies have responded to OMB and have said that agency procedures for billing details to EOP were either established, revised, or republished. These actions fulfilled the intent of the recommendation.

    Recommendation: To ensure that agencies bill for and receive reimbursements for detailee services, the Director, Office of Management and Budget (OMB), should inform agencies of their legal responsibility in this regard. The Director, OMB, should further direct that each agency establish and carry out adequate procedures and financial controls to bill EOP in a timely manner. OMB could accomplish these actions through its role as a focal point for directing the implementation of the Chief Financial Officers Act.

    Agency Affected: Executive Office of the President: Office of Management and Budget

  2. Status: Closed - Implemented

    Comments: OPM revised Chapter 213 of the Federal Personnel Manual as of October 5, 1993 to clearly explain the certification requirements for regular and temporary Schedule C positions. The first part of this recommendation, (OPM should re-notify agencies), should be dropped. OPM's revision of Chapter 213 makes this recommendation unnecessary.

    Recommendation: The Director, OPM, should renotify agencies of the requirement for certifications of temporary Schedule C positions to ensure that agencies are aware of and adhere to this requirement. Furthermore, the Director, OPM, should include the certification requirements for both permanent and temporary Schedule C positions in the Federal Personnel Manual to better ensure that the law is followed.

    Agency Affected: Office of Personnel Management

 

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