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Status of Prior GAO Recommendations on Selected District of Columbia Procurement Activities

GGD-86-64BR Published: Apr 14, 1986. Publicly Released: Apr 14, 1986.
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Highlights

Pursuant to a congressional request, GAO: (1) reviewed the status of recommendations it made to the District of Columbia (D.C.) concerning procurement matters; and (2) attempted to determine whether any national standards exist for local government procurement.

Recommendations

Recommendations for Executive Action

Agency Affected Recommendation Status
University of the District of Columbia, Washington, DC The Board of Trustees, UDC, should take the steps necessary to ensure that established procurement policies and procedures are followed. Such steps should include taking appropriate disciplinary action.
Closed – Implemented
UDC took steps to apprise employees of the need to comply with procurement policies and procedures, but has not set any criteria for determining when disciplinary action would be appropriate. To date, no disciplinary actions have been taken against UDC employees who have not followed procurement policies and procedures.
DC Public School System The Superintendent, DCPS, should direct the Division of Buildings and Grounds to process requests for materials and supplies in a timely manner through normal procurement channels.
Closed – Implemented
The DCPS Buildings and Grounds Division is operating under procedures used by the Logistical Support Division. Additional staff and vehicles were added to improve delivery of materials to the work sites. In addition, a screening, prioritizing, and spending plan was implemented for all warehouse stock and the automated warehouse system was operational in June 1988.
DC Public School System The Superintendent, DCPS, should direct the Division of Buildings and Grounds to collect the information necessary to perform needs assessments and use the needs assessments to maximize the practice of obtaining common-use items through normal competitive procurement purchases.
Closed – Implemented
On May 16, 1988, DCPS advised GAO that the needs assessment done by a consultant was complete and blanket purchase agreements had been eliminated. Further, the 75-percent reduction of over-the-counter purchases had been achieved.
DC Public School System The Superintendent, DCPS, should direct responsible school officials to complete physical inventories in a timely manner.
Closed – Implemented
All initial inventories were completed. In addition, DCPS developed and put in place a directive which established cyclical inventory schedules.

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Topics

CompetitionInternal auditsInventory control systemsIrregular procurementProcurement policyProperty and supply managementSole source procurementGovernment procurementProcurement regulationsBuildings