Vehicle Fuel:

Two Border Patrol Sectors Inadequately Control Fuel

GGD-86-36: Published: Dec 20, 1985. Publicly Released: Dec 20, 1985.

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GAO reviewed: (1) the Immigration and Naturalization Service's (INS) implementation of the Federal Managers' Financial Integrity Act of 1982; and (2) control weaknesses found in gasoline usage for government-owned vehicles supporting border patrol functions.

GAO found that, although two of the border patrol facilities have their own gasoline pumps, neither facility was following the procedures established to control bulk fuel operations. Regulations require that each location that stores bulk fuel: (1) account for fuel received and issued; (2) list the amount of fuel dispensed to each vehicle and the vehicle number; and (3) reconcile the bulk receipts and pump meter readings monthly. One sector made daily dipstick readings of the fuel in its storage tanks; however, it did not use these readings as an inventory control. The other center did not maintain the forms necessary for reconciliation. Although these INS internal control weaknesses have been identified in previous reviews, they persist. GAO believes that, even if the established procedures were followed, they would not ensure that all the fuel was properly used and accounted for unless the fuel were reconciled daily.

Recommendations for Executive Action

  1. Status: Closed - Implemented

    Comments: The documentation that INS provided was not sufficient to determine whether weaknesses exist at other locations. However, border patrol facilities were directed to reconcile fuel daily, and policies are being revised to reflect this.

    Recommendation: The Commissioner, INS, should require the Western Regional Commissioner to direct the San Diego and El Centro border patrol sectors to comply with established procedures for recording and reconciling fuel received and dispensed, including the use of storage tank dipstick readings to properly account for all fuel used.

    Agency Affected: Department of Justice: Immigration and Naturalization Service

  2. Status: Closed - Implemented

    Comments: The documentation that INS provided was not sufficient to determine whether weaknesses exist at other locations. However, border patrol facilities were directed to reconcile fuel daily, and policies are being revised to reflect this.

    Recommendation: The Commissioner, INS, should determine whether similar internal control weaknesses exist at other border patrol facilities, so that corrective action can be taken, if warranted.

    Agency Affected: Department of Justice: Immigration and Naturalization Service

  3. Status: Closed - Implemented

    Comments: Daily reconciliation of fuel is required per CO 1610-C, as of February 14, 1987. The policy manual is being revised to reflect this directive.

    Recommendation: The Commissioner, INS, should determine whether established procedures should be revised to require daily, instead of monthly, reconciliation of fuel received and dispensed at sectors with their own fuel pumps.

    Agency Affected: Department of Justice: Immigration and Naturalization Service

 

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