The University of the District of Columbia's Procurement Policies Are Not Being Followed

GGD-83-57: Published: Jun 22, 1983. Publicly Released: Jun 22, 1983.

Additional Materials:

Contact:

Arthur R. Goldbeck
(202) 275-8387
contact@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

GAO conducted an audit of the University of the District of Columbia's (UDC) purchasing activities for fiscal year (FY) 1982. The objectives of the audit were to evaluate the adequacy of UDC procurement policies and procedures and to determine whether UDC followed these policies and procedures.

GAO found that UDC procurement policies and procedures are adequate and, in general, the UDC Procurement Office adheres to these policies and procedures. However, GAO learned that approximately 25 percent of the goods and services purchased during FY 1982 were not processed through the procurement office. Such procurements occurred because UDC officials did not enforce existing procurement policy and improperly authorized purchases that circumvented the procurement office. Further, GAO found that UDC officials continued these decentralized procurement practices during the first quarter of FY 1983. GAO determined that, until all UDC officials enforce established procurement policy, the university cannot fully achieve its fundamental procurement objective of procuring goods and services to its best economic advantage within legal and administrative requirements.

Recommendations for Executive Action

  1. Status: Closed - Implemented

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.

    Recommendation: The President, UDC, should direct the Financial Management Division not to authorize the disbursement of funds for procurement of goods and services bypassing the procurement office until the procurement office has investigated the procurements in accordance with UDC procurement policies and procedures and has rendered a favorable determination.

    Agency Affected: District of Columbia: University of the District of Columbia, Washington, DC

  2. Status: Closed - Implemented

    Comments: When we confirm what actions the agency has taken in response to this recommendation, we will provide updated information.

    Recommendation: The President, UDC, should direct the Office of Internal Audit to: (1) conduct a review of UDC FY 1983 procurement activity to ensure that UDC officials are enforcing procurement policies and procedures and that the university is not bypassing its payroll office in compensating employees for services rendered; and (2) submit a report to the President on the results of that review.

    Agency Affected: District of Columbia: University of the District of Columbia, Washington, DC

 

Explore the full database of GAO's Open Recommendations »

Sep 23, 2016

Sep 21, 2016

Sep 7, 2016

Aug 30, 2016

Aug 11, 2016

Jul 22, 2016

Jul 21, 2016

Jul 6, 2016

Looking for more? Browse all our products here