DOD Needs Clearer Guidance on Notifying Congress of Privately Financed Construction Projects [Reissued on January 31, 2017]
GAO-17-76: Published: Jan 19, 2017. Publicly Released: Jan 19, 2017.
What GAO Found
The Department of Defense (DOD) has issued Instruction 7700.18, which outlines the congressional reporting requirements for all commissary surcharge and nonappropriated fund projects—those funded by revenue-generating military activities such as commissaries, exchanges, and some recreational facilities—as well as privately financed projects. The Instruction requires that major projects of these types be reported to Congress before being placed under contract. While DOD and its relevant components have generally followed the reporting guidance for major commissary surcharge and nonappropriated fund construction projects (those with a construction cost of greater than $750,000), they have not consistently done so for privately financed projects, including gifts of major construction. Specifically, GAO found the following:
Commissary surcharge construction . DOD and the Defense Commissary Agency had established policies and procedures to notify Congress of this type of project. All such projects included in the fiscal years 2015 and 2016 annual reports were reported to Congress prior to contracts being awarded.
Nonappropriated fund construction . DOD and the military departments had established policies and procedures to notify Congress of this type of project. All such projects included in the fiscal years 2015 and 2016 annual reports were reported to Congress prior to contracts being awarded.
Privately financed construction . DOD does not report all privately financed construction projects through the annual reporting process outlined in DOD Instruction 7700.18. GAO identified several project types that may fit the definition of privately financed construction but are not reported through this process. Projects of these types are instead subject to other statutory requirements, policies, or arrangements for congressional notification, but DOD's Instruction does not note that they are to be excluded from this process. Unless DOD has a policy that defines which projects should be reported through this process, Congress will not have clear and consistent information about the scope of these construction projects.
Gifts of construction . DOD and the military departments do not report all gifts of major construction—a type of privately financed project—and are inconsistent in their approaches to identifying which gifts to report. DOD officials said their practice has been to omit from this reporting process major construction gifts for which DOD would have used military construction appropriated funds if it had funded the project itself. Furthermore, the military departments' policies and practices on reporting gifts differ from each other, and some gifts were not reported at all or were reported after contracts had been awarded or through separate processes. These differences can be attributed to unclear guidance and to the fact that DOD has not identified a lead organization to develop a department-wide policy for gifts of major construction. Without clear guidance and a DOD-wide policy on congressional reporting of major construction gifts, the military departments may continue their inconsistent reporting and Congress may lack complete and consistent information on these gifts of construction projects.
Why GAO Did This Study
In addition to construction projects funded with military construction appropriations, DOD has projects funded by other sources, such as revenue-generating activities and private financing. The National Defense Authorization Act for Fiscal Year 2016 included a provision that GAO report on DOD's commissary surcharge, nonappropriated fund, and privately financed major construction program.
GAO evaluated the extent to which DOD implemented policies and procedures for timely notification to Congress of major construction projects conducted through this program. GAO reviewed annual reports to Congress on such projects; analyzed policies from DOD and its relevant components; interviewed cognizant officials; and reviewed other relevant documentation.
What GAO Recommends
GAO is making three recommendations, including that DOD revise its policy on congressional notification of privately financed major construction projects to clarify which types of projects should be reported, identify a lead organization to develop DOD-wide policy for gifts of major construction, and develop clear policy on congressional notification of gifts of major construction. DOD concurred with the first of these recommendations and did not concur with the second and third. GAO continues to believe that DOD should take these actions because the military departments have not been providing consistent and complete information on gifts of major construction to Congress.
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Recommendations for Executive Action
Comments: DOD concurred with this recommendation, and stated that it will make clarifications in the next revision of DOD Instruction 7700.18 to clarify the types of privately financed major construction projects that should be reported through the process outlined in the instruction. In October 2017 an official from the Office of the Deputy Assistant Secretary of Defense (Military Community and Family Policy) said that DOD has continued to make progress drafting the policy revision, but there is no estimated date for completion yet.
Recommendation: In order to help ensure that DOD and the military departments are providing timely and consistent information on privately financed construction projects to Congress under DOD Instruction 7700.18, the Secretary of Defense should direct the Under Secretary of Defense for Personnel and Readiness--in collaboration with any other relevant DOD stakeholders--to identify the categories of privately financed construction projects, including gifts of major construction, that should be reported through the process outlined in DOD Instruction 7700.18; revise DOD Instruction 7700.18 and any other related policies, as appropriate, to clarify which project types are to be included in and excluded from this reporting process; and require that the military departments update their relevant policies to incorporate the revised policy.
Agency Affected: Department of Defense
Comments: DOD did not concur with this recommendation, stating that there is already an official, the Under Secretary of Defense for Acquisition, Technology, and Logistics, responsible for developing policies related to gifts of real property, including major construction. However, DOD has not assigned responsibility for developing DOD-wide policy on reporting gifts of major construction not covered by the process outlined in DOD Instruction 7700.18, as we recommended. As of February 2017, the department had not taken action to address this recommendation.
Recommendation: In order to ensure that Congress receives all desired information on all gifts of major construction in a timely manner, the Secretary of Defense--in collaboration with any other relevant DOD stakeholders--should identify the lead organization(s) within DOD that will be responsible for developing DOD-wide policy for reporting gifts of major construction that are not reported through the process outlined in DOD Instruction 7700.18, as appropriate.
Agency Affected: Department of Defense
Comments: DOD did not concur with this recommendation, stating that Congress has provided a statutory framework for the department to accept gifts, including gifts of construction, without stipulating any reporting requirements. As of February 2017, DOD had not taken any action to implement this recommendation.
Recommendation: In order to ensure that Congress receives all desired information on all gifts of major construction in a timely manner, the Secretary of Defense--in collaboration with any other relevant DOD stakeholders--should establish DOD-wide policy, as appropriate, on congressional notification of gifts of major construction to cover all such gifts that are not to be reported to Congress through the process outlined in DOD Instruction 7700.18, and require that the military departments update their gift acceptance policies--and any other relevant policies--to incorporate procedures to support DOD's notification requirements.
Agency Affected: Department of Defense