Federal Reports:

OMB and Agencies Should More Fully Implement the Process to Streamline Reporting Requirements

GAO-17-616: Published: Jul 14, 2017. Publicly Released: Aug 14, 2017.

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When federal agencies find that some of their annual reports to Congress are outdated or duplicative, they can propose to eliminate or modify related reporting requirements.

A 2010 law directs the Office of Management and Budget to coordinate an annual review of agencies' plans and reports.

The reviews have led to new proposals and elimination of some required reports. However, OMB does not coordinate this effort every year.

Among other things, we recommended that OMB adjust its process to comply with the law.

Number of New Proposals to Eliminate or Modify Reporting Requirements by Agency from 2012 to 2016

 

Additional Materials:

Contact:

J. Christopher Mihm
(202) 512-6806
mihmj@gao.gov

 

Office of Public Affairs
(202) 512-4800
youngc1@gao.gov

What GAO Found

The GPRA Modernization Act of 2010 (GPRAMA) requires the Office of Management and Budget (OMB) to coordinate an annual review of agencies' plans and reports for Congress and publish proposals to eliminate or modify reports that may be outdated or duplicative. Since the passage of GPRAMA, OMB posted three lists of proposals (in 2012, 2014, and 2016) on Performance.gov. These lists contained a total of 523 new proposals. In 2014, Congress acted on agencies' report modification proposals by eliminating 51 reporting requirements, including 34 that were identified through this process.

As shown in the figure, GAO found that OMB did not implement the report modification process on an annual basis, as required by GPRAMA. OMB staff said that they implemented the report modification process every other year because reporting requirements are relatively static. OMB staff said, in future years, they plan to implement the process annually as required.

OMB's Report Modification and President's Budget Timeline

OMB's Report Modification and President's Budget Timeline

GAO also found that OMB is publishing agencies' proposals on Performance.gov, rather than in the President's annual budget as GPRAMA requires. OMB staff said that they published the proposals online rather than in the budget because the website hosts many GPRAMA resources. However, publishing or referencing the proposals in the President's annual budget, in addition to posting them on Performance.gov, may increase their visibility and usefulness to congressional decision makers and others. GAO also found that OMB's email instructions to agencies did not align with GPRAMA and Circular A-11 directives for agencies to review a complete list of reports, which could have resulted in a missed opportunity to identify additional report modification proposals. OMB staff stated that their email instructions are not a substitute for A-11 guidance, but also acknowledged that the instructions could have led to missed opportunities.

Selected agencies told GAO they periodically review or update their report modification proposals. Specifically, selected agencies said they involved relevant subject matter experts when developing proposals, and followed OMB instructions to submit their proposals, and consulted with Congress.

Why GAO Did This Study

The federal government produces thousands of plans and reports each year to meet the informational needs of Congress. GPRAMA established a process to eliminate or modify reports that may be outdated or duplicative.

GAO was asked to examine OMB and agencies' implementation of GPRAMA provisions to identify unnecessary reports and develop proposals to eliminate or modify them as appropriate. GAO's objectives were to (1) review agencies' report modification proposals, (2) assess the extent to which OMB and agencies implemented related GPRAMA requirements, and (3) describe how selected federal agencies determined which plans and reports are outdated or duplicative.

To address these objectives, GAO reviewed agencies report modification proposals, relevant laws, OMB guidance, and agency documents. GAO interviewed staff from Congress, OMB, and six selected agencies. Agencies were selected based on the number of proposals they published. GAO reviewed selected agencies' complete list of reports and internal guidance, and analyzed the contents of their report modification proposals.

What GAO Recommends

GAO recommends that OMB submit or reference report modification proposals with the President's annual budget, and ensure that email instructions to agencies align with GPRAMA and Circular A-11 guidance. OMB staff agreed with the recommendations.

For more information, contact J. Christopher Mihm at (202) 512-6806 or mihmj@gao.gov.

Recommendations for Executive Action

  1. Status: Open

    Comments: In August 2017, the Office of Management and Budget stated it would include a list of report modification proposals in the President's fiscal year (FY) 2019 budget as required by GPRAMA. We will close this recommendation when the FY 2019 President's budget is released.

    Recommendation: The Director of OMB should submit or reference agencies' report modification proposals in the President's annual budget as required by GPRAMA.

    Agency Affected: Executive Office of the President: Office of Management and Budget

  2. Status: Closed - Implemented

    Comments: In August 2017 the Office of Management and Budget (OMB) implemented this recommendation. OMB provided us with the email instruction it sent to agencies when identifying reports for modification or elimination. The instructions in the email to agencies aligned with GPRAMA and A-11 guidance, and specifically requested agencies to compile a list of all plans and reports they produce for Congress, analyze the list to identify those that are outdated or duplicative, consult and document relevant interactions with congressional committees, and provide a total count of plans and reports and their list of outdated and duplicative reports to OMB.

    Recommendation: The Director of OMB should ensure email instructions and other correspondence to agencies align with GPRAMA and A-11 requirements regarding the identification and elimination of unnecessary plans and reports. Specifically, OMB's email instructions to agencies should request that agencies annually compile a list of all plans and reports they produce for Congress, analyze the list to identify those that are outdated or duplicative, consult and document relevant interactions with congressional committees, and provide a total count of plans and reports and their list of outdated and duplicative reports to OMB.

    Agency Affected: Executive Office of the President: Office of Management and Budget

 

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