State and USAID Should Evaluate Actions Taken to Mitigate Effects of Attrition among Local Staff
GAO-16-100: Published: Dec 3, 2015. Publicly Released: Dec 3, 2015.
What GAO Found
Resignations of Afghan local staff at the Department of State (State) and the U.S. Agency for International Development (USAID) after receiving a special immigrant visa (SIV) reached their highest level in 2014, and have had varied effects on the agencies' institutional knowledge (fig.). Resignations increased as more Afghan staff began the SIV application process than in the initial years of the program, and as State addressed delays that had previously slowed visa issuances. Afghan staff resignations are likely to be lower in 2015 than in previous years based on the number of current staff that have initiated the SIV process. Based on GAO's assessment of changes to average tenure and grade level of Afghan staff from 2010 until June 2015, and insights from agency officials, the effects of SIV-related resignations on State's and USAID's institutional knowledge is varied. For example, average tenure among both agencies' Afghan workforces decreased slightly. In addition, embassy officials said that local staff attrition may affect some program coordination with the Afghan government. Nonetheless, despite this attrition, agency officials reported that they were successful in identifying qualified replacements to fill positions.
SIV-Related Resignations in Afghanistan, Department of State and USAID
aData are reported as of June 2015 for the Department of State and August 2015 for USAID.
Agencies have taken a number of actions to mitigate the effects of Afghan staff attrition, including SIV-related resignations. For example, State and USAID temporarily transfer experienced local staff from other diplomatic missions to Afghanistan, and the agencies sometimes fill one position with two employees in anticipation of an SIV-related resignation. In addition, the agencies provide additional administrative support from Washington, D.C., beyond what is generally provided to other U.S. missions, and send U.S. personnel to Afghanistan on a temporary basis to fill staffing gaps caused by attrition.
State and USAID officials said that these agencies have not evaluated actions taken to mitigate the effects of Afghan staff attrition. Officials said agencies have not conducted such assessments because of resource constraints and the reactive nature of operations in such an unpredictable environment. Key principles of human capital management that GAO identified call for agencies to evaluate the contribution that such activities make toward achieving programmatic goals, including those related to the workforce. Without these assessments, it will be difficult for agencies to have information to determine the costs and benefits of actions taken and handle workforce-related needs in challenging environments in the future.
Why GAO Did This Study
Congress established an SIV program in 2009 for Afghan nationals with at least 1 year of U.S. government service, given the risk these employees face. Local staff at the U.S. diplomatic mission in Afghanistan are key to implementing U.S. policies and programs because of their institutional knowledge, language skills, and local relationships. A high rate of Afghan staff resigning after receiving an SIV could diminish the U.S. government's capacity to carry out its mission. GAO was asked to review State's and USAID's efforts to mitigate the loss of Afghan staff.
GAO evaluated (1) SIV-related resignations, including how, if at all, State's and USAID's workforces in Afghanistan have been affected in recent years; (2) the actions, if any, State and USAID have taken to mitigate any effects related to attrition of Afghan staff, including SIV recipients; and (3) the extent to which State and USAID have evaluated mitigating actions related to the attrition of Afghan local staff, including SIV recipients. GAO analyzed data from 2010 to 2015, reviewed documents regarding the Afghan workforce, and interviewed State and USAID officials.
What GAO Recommends
GAO recommends that State and USAID evaluate actions intended to mitigate the effects of Afghan local staff resignations. State and USAID agreed with the recommendations.
For more information, contact Michael J. Courts, (202) 512-8980 or firstname.lastname@example.org.
Recommendations for Executive Action
Status: Closed - Implemented
Comments: In response to the GAO recommendation, the U.S. Embassy in Kabul, Afghanistan has evaluated its actions to mitigate Afghan staff attrition. For example, in January 2017 Embassy Kabul received permission to create a five-position pilot program to recruit Third Country Nationals to work in vacant supervisory positions in an attempt to provide continuity and to retain institutional memory. When developing the pilot program, Embassy Kabul evaluated the costs of recruiting and employing Third Country Nationals, and also evaluated the benefits of the program against State requirements for similar programs. In addition, Embassy Kabul has begun additional offshoring of support services to further mitigate the impact of Afghan staff attrition, and State plans to evaluate this process as it is implemented.
Recommendation: To better understand the costs and effectiveness of actions to mitigate the effects of Afghan staff attrition, and to inform future workforce planning efforts, the Secretary of State should evaluate these actions.
Agency Affected: Department of State
Status: Closed - Implemented
Comments: In May 2016, in response to the GAO recommendation, USAID reported that it has already taken a number of steps to evaluate the costs and effectiveness of the actions it had taken to mitigate Afghan staff attrition. For example, USAID noted it had evaluated the costs of a number of human capital strategies designed to mitigate the effects of attrition, such as the use of experienced USAID personnel from other USAID missions and the practice of double encumbering a position when a current Afghan staff member indicated their intention to depart their position due to a Special Immigrant Visa. In addition, USAID said it does and will continue to monitor, capture and analyze its human capital data in order to inform workforce planning efforts as well as ongoing evaluation of the costs and effectiveness of actions to mitigate Afghan staff attrition.
Recommendation: To better understand the costs and effectiveness of actions to mitigate the effects of Afghan staff attrition, and to inform future workforce planning efforts, the Administrator of USAID should evaluate these actions.
Agency Affected: United States Agency for International Development