National Transportation Safety Board:
Management and Operational Improvements Found, but Strategy Needed to Utilize Cost Accounting System
GAO-13-611: Published: Jul 24, 2013. Publicly Released: Jul 24, 2013.
What GAO Found
GAOs analysis found varying degrees of improvement associated with the National Transportation Safety Boards (NTSB) actions in areas selected for review.
Training Center utilization. NTSB increased utilization of its Training Centerboth non-classroom and classroom spacesince 2006. NTSB has also set and achieved its cost recovery goal at the Training Center in the last 2 fiscal years, allowing NTSB to recover half of its operating costs.
Recommendation close-out process. By automating the recommendation follow-up process, NTSB has reduced by about 3 months the amount of time it takes to respond to agencies on whether planned actions to implement NTSB recommendations are acceptable; this allows agencies to move forward with approved actions sooner than under NTSBs former paper-driven process.
Communication. NTSB employees responses on federal employee surveys from 2004 to 2012 indicated an increase from 49 to 57 percent in employees positive responses regarding managers communication about agency goals, and from 44 to 49 percent regarding the amount of information received. We compared NTSB employees responses to those of employees from a group of small agencies and found that NTSB employees satisfaction level was about the same or more positive depending on the question. NTSB officials continue to monitor employees views about communication to address any remaining concerns.
Diversity management. NTSB employees positive responses to the federal employee survey questions about managers commitment to diversity and NTSBs diversity policies and programs increased from about 54 percent to over 70 percent from 2004 to 2012. However, employees positive responses to the question about managers ability to work well with employees with different backgrounds declined 6 percentage points over the same period. In addition, the proportion of minority and women employees in NTSBs workforce, including in its investigator staff, showed little appreciable change over the period 2008 to 2012. NTSBs workforce had a smaller proportion of some minority groups than the civilian labor force. NTSB officials are using results from their recent diversity survey to identify gaps in their diversity management efforts and to benchmark future progress. It is too soon to tell whether NTSBs actions will lead to additional changes in its workforce diversity profile.
Financial management. To improve operational effectiveness, NTSB has implemented a cost accounting system that includes a time and attendance program to track staff hours and costs related to accident investigations. NTSB is currently focused on ensuring the quality of the time and attendance data, but has not yet developed a strategy to maximize the utility of its cost accounting system for making resource and operational decisions. Thus, NTSB has not yet fully achieved its vision of using the data to improve labor productivity and mission effectiveness.
Why GAO Did This Study
The NTSB plays a vital role in transportation safety. It is charged with investigating all civil aviation accidents in the United States and selected accidents in other transportation modes, determining the probable cause of these accidents, and making appropriate recommendations, as well as performing safety studies.
In 2006, NTSB's reauthorization legislation mandated GAO to annually evaluate its programs. From 2006 to 2008, GAO made 21 recommendations to NTSB aimed at improving management and operations across several areas. Since that time, NTSB has taken action to address all 21 recommendations. Some of these were completed by requiring only a single action, whereas others required continuing effort to achieve operational improvement. For this review, GAO examined the extent to which desired outcomes are being achieved in five areas where continuing effort was necessary. GAO analyzed workforce, financial, and program data, and interviewed agency officials about actions NTSB has taken.
What GAO Recommends
In each of the five areas NTSB needs to continue its improvement efforts. Further, GAO recommends that NTSB senior managers develop a strategy for maximizing the utility of NTSB's cost accounting system. GAO provided a draft of this report to officials at NTSB. NTSB officials concurred with the recommendation and provided technical comments, which GAO incorporated as appropriate.
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Recommendation for Executive Action
Status: Closed - Implemented
Comments: In 2013, we reported that the National Transportation Safety Board (NTSB) had implemented a cost accounting system to track the amount of time employees spend on each accident investigation and other activities, which was in response to our prior recommendation. NTSB management envisioned that the cost accounting system would enable NTSB to measure and compare performance with other organizations, and the data from the system would help the agency monitor and improve productivity and mission effectiveness by better utilizing personnel resources. However, NTSB provided no time frame for when the data might be used by management for making resource and operational decisions. Instead, at the time of our audit, NTSB had spent 2 years focusing on ensuring the quality of the time and attendance data before developing goals, targets, and management tools or using such information to make resource or operational decisions. As a result, NTSB was not using the system's full capabilities. We recommended that to improve financial management and provide information to managers to make operational decisions, that NTSB should develop a strategy to maximize the utility of NTSB's cost accounting system. In response, NTSB reached out to us and other agencies to discuss cost accounting practices and their use of the systems respectively. In 2014, NTSB developed a four phase strategy to make effective and efficient use of agency resources through the use of its cost accounting data. Once implemented, NTSB intends to use the system to monitor the cost of investigations, and make the decisions necessary to better manage its labor resources.
Recommendation: NTSB needs to continue its improvement efforts in each of the five areas discussed in this report. Further, to improve financial management and provide information to managers for operational decisions, the Chairman of the NTSB should direct senior management to develop a strategy for maximizing the utility of NTSB's cost accounting system.
Agency Affected: National Transportation Safety Board